Certificate of Compliance: Golden Elementary School
Certificate of Compliance: Golden Elementary School
Certificate of Compliance: Golden Elementary School
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
Certificate of Compliance
This is to certify that the GOLDEN ELEMENTARY SCHOOL has complied with Section 6 of
the Anti-Red Tape Act of 2007 and Rule IV of its Implementing Rules and Regulations, and the
person whose signature appears below hereby declares and certifies the following truths:
1. That the Citizen’s Charter is posted as Information billboards in all the service offices of
the Golden Elementary School that deliver frontline services.
2. That the Citizen’s Charter is positioned at the main entrance of the office or at the most
conspicuous place of all the said service offices.
This certification is being issued to attest to the accuracy of all the foregoing based on
available records and information that can be verified.
IN WITNESS WHEREOF, I have hereunto set my hand this 6 th day of March, 2013 in
Mapandan, Pangasinan, Philippines.
CAROLYN V. GATINGA
Head Teacher III
CITIZEN’S CHARTER
PROCESSING OF EQUIVALENT RECORD FORM
REQUIREMENTS:
1. ERF form properly accomplished
2. Service Record (Updated)
3. Original Transcript of Records with MA units or graduated
4. Sworn Statement
5. CB-PAST for the past 3 years with a rating of at least Very Satisfactory (VS)
6. Certificate of Trainings, Seminars attended
7. For Elementary Head Teacher:
a. Form 29, 30, 31
b. No. of Teachers by department
CITIZEN’S CHARTER
PROCESSING OF REQUEST FOR TRANSFER
To adhere with the Localization Law (RA 8190), teachers who are not a resident of the
place where they are teaching may apply for transfer provided they had been teaching in the
place for five years and above.
REQUIREMENTS:
1. Letter of application for transfer addressed to the Schools Division Superintendent;
2. Result of District/Cluster Assessment for transferees;
3. Certificate of Employment;
4. Previous appointment;
5. Service Record;
6. Barangay Certificate of Residency by the Brgy. Captain.
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
PROCESSING OF APPOINTMENT
All applicants for appointments are requested to complete the requirements to promote
prompt and courteous delivery of the public service. To facilitate the processing of
appointments, all applicants must see to it that all their documents are complete.
REQUIREMENTS:
1. Form 33
2. Certification of Availability of Funds
3. Form 122D (Position Description Form)
4. Form 212 (PDS)
5. Service Records
6. Official Transcript of Records, (if Declared in PDS that you have a M.A. units,
please attach OTR)
7. PRC Licensed (If expired attached the photocopy of claim stub and the expired
ID.)
8. Medical Certificate (Drug Test, X-ray Etc. for Teacher - Original Appointment
9. Assets and Liabilities
10. Clearances (Barangay, NBI)
11. Publication
12. Approved Authority to Fill (For Teacher I)
13. Approved School Selection Committee Recommendation (For Teacher I)
14. Approved Form 6 (For Substitute)
15. Indorsement, Clearance, Last Day of Service (For Transfer), Etc.
16. Approved ERF/Rank list (For Promotion)
17. S.O. (For Retired/transfer Attach Voucher/Notarized Resignation or Waiver)
DURATION:
Without discrepancy – 30 minutes
With discrepancy – It depends on requirement needed
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8:00 a.m. – 12:00 nn.
1:00 p.m. – 5:00 p.m.
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
PROCESSING OF FORM 7: ELEMENTARY & SECONDARY
REQUIREMENTS:
Form 7 Report
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
PROCESSING OF CLEARANCE
REQUIREMENTS:
Clearance Form signed at the school and district level.
CITIZEN’S CHARTER
PROCESSING OF APPLICATION FOR GSIS RETIREMENT AND TERMINAL LEAVE PAY
To assist the teachers/personnel applying for retirement in gratitude to the length of services
they have rendered to the department, teaching and developing the total person of the youth
or the learners.
REQUIREMENTS:
For GSIS:
GSIS application form for retirement
Service Record
Policy Contract
School/District/Division Clearance (Property and Money)
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
GSIS TRANSACTION
REQUIREMENTS:
a. For GSIS Membership
1. Picture
2. GSIS Membership Form
b. For Change of Name/Status/Gender/Birthdate
1. Service Records
2. Marriage Contract
3. Latest payslip
4. Appointment/s
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5. Authenticated Original NSO/Birth Certificate (for change of Date of Birth)
6. Authenticated Original annulment papers (for separated or annulled)
c. Salary Update
1. Service Record
2. Latest Appointment
3. Latest payslip
4. NOSI/LOEGSI for Step Increment
d. Transferred from other District/Division
1. Service Record
2. Appointment
3. Payslip
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
PROCESSING OF LEAVE OF ABSENCE
REQUIREMENTS:
1. Letter request
2. Properly accomplished CSC Form No. 6
3. Medical certificate, if sick leave
4. Approved Form 6
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5. School Clearance for 30 days or more vacation leave
6. Division Clearance for vacation leave abroad with endorsement, approved by the
Regional Office
SCHEDULE OF AVAILABILITY OF THE SERVICE
Monday-Friday
8:00 a.m. – 12:00 n.n.
1:00 p.m. – 5:00 p.m.
CITIZEN’S CHARTER
PROCESSING OF SERVICE RECORDS
Those who would like to secure an updated service record may submit a letter request, so this
office could give a prompt and courteous delivery of the service you would like to avail and to
facilitate the processing of your requested service record.
REQUIREMENTS:
1. Copy of the previous service record
2. Latest slip
3. Appointment
CITIZEN’S CHARTER
PROCESSING OF APPROVED DISBURSEMENT VOUCHERS FOR SALARIES & WAGES NEWLY
PERMANENT; SUBSTITUTE (ORIGINAL); AND SUBSTITUTE (REEMPLOYMENT) & OTHER CLAIMS
Venus T. Siapno
Acting Disbursing
Officer
2 Still in cashier section Preparation of advice As to the Mark Anthony M.
volume of Orquiza
vouchers/chec Bookkeeper
ks
Venus T. Siapno
Acting Disbursing
Officer
3 Still in the Cashier Recording of checks Depends on Mark Anthony M.
to Disbursement the volume of Orquiza
Records check Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
4 Still in Cashier Sign the check 20 sec/check Venus T. Siapno
Acting Disbursing
Officer
5 Forwarded to SDS Countersign of Depends on Dr. Alma Ruby C.
Office checks by the SDS the volume of Torio
check
6 Back to Cashier’s Office Recording of check in 30 sec/check Mark Anthony M.
the logbook of Orquiza
release Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
7 Landbank of the Submission of ACIC 20-30 min. Venus T. Siapno
Philippines Reports depending on Acting Disbursing
other bank Officer
transaction
8 To cashier’s counter Release/issue checks 5-10 min Mark Anthony M.
to payee/claimant Orquiza
Bookkeeper
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Venus T. Siapno
Acting Disbursing
Officer
CITIZEN’S CHARTER
ISSUANCE AND RELEASING OF CHECKS
REQUIREMENT/S:
1. For PS & TLB/RG, two valid IDs
2. For MOOE, Clearance issued by Accounting Department that their prior cash
advances were liquidated.
3. Authorization Letter and ID of the claimant just in case he/she authorizes someone
to get on his/her behalf.
DURATION
Without Discrepancy
With Discrepancy
Release of Checks
END OF
TRANSACTION
CITIZEN’S CHARTER
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LIST OF DUE AND DEMANDABLE ACCOUNTS PAYABLE PAYMENT
REQUIREMENT/S:
See attached documentary requirements (in 3 copies)
DURATION
1 Month from Processing until payment to creditors
Venus T. Siapno
Acting Disbursing
Officer
8 Indexing 5 min Mark Anthony M.
Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
CITIZEN’S CHARTER
MONETIZATION
REQUIREMENT/S:
1. Request Letter
2. Approved Form 6 with leave credit balance certified by Administrative Officer
3. Attachments:
Medical Certificate
Barangay certification in case of need for financial assistance brought about by
calamities, typhoon, fire etc.
Tuition fee assessments
Other analogous cases as may be determined by CSC
4. Latest Service Record
5. Latest Pay slip
DURATION
Subject to availability of funds from savings
Venus T. Siapno
Acting Disbursing
Officer
3 Assignment of 5 min Mark Anthony M.
numbers/records Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
4 Verification, Review 5 min Mark Anthony M.
and signature Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
Release to Disbursing Mark Anthony M.
Section Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
END OF TRANSACTION
CITIZEN’S CHARTER
ISSUANCE OF CERTIFICATE OF LAST PAYMENT
REQUIREMENT/S:
1. Pay slip or photocopy of payroll of last check or salary received
2. Updated service record indicating there in the affectivity of retirement/transfer
3. GSIS Voucher
4. GSIS clearance
5. District/Division Clearance
6. Payroll where name is already omitted
DURATION
2 Weeks – 1 Month
Venus T. Siapno
Acting Disbursing
Officer
Note: If there is overpayment, the same should be paid first to the Division Cashier before the
accountant signs the CLP
6 Approval by the Dr. Alma Ruby C.
Schools Division Torio
Superintendent SDS
7 Recording of the CLP 5 min Mark Anthony M.
in the logbook Orquiza
Bookkeeper
8 Release of CLP Venus T. Siapno
Acting Disbursing
Officer
END OF TRANSACTION
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Republic of the Philippines
Department of Education
Region I
DIVISION OF PANGASINAN I
GOLDEN ELEMENTARY SCHOOL
Mapandan
CITIZEN’S CHARTER
TERMINAL LEAVE BENEFITS PAYMENT
REQUIREMENT/S:
See attached documentary requirements
DURATION
2 Weeks – 1 Month
Venus T. Siapno
Acting Disbursing
Officer
4 Verification, Review 10 min Mark Anthony
and Signature M. Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
5 Indexing 5 min Mark Anthony
M. Orquiza
Bookkeeper
Venus T. Siapno
Acting Disbursing
Officer
Release to Disbursing Mark Anthony
Section M. Orquiza
Bookkeeper
Venus T. Siapno
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Acting Disbursing
Officer
END OF TRANSACTION
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