Formatting The Document

FORMATTING THE DOCUMENT
I. LEARNING OUTCOME
At the end of this module learners are expected to:

 Use the effects for font
 Arrange paragraphs
 Apply styles
 Edit using find and replace
DISCUSSION - COURSE CONTENT
FORMAT TEXT USING FONT

MS Word provides so many ways on how to change the appearance of your text and
make it look more interesting . The font command will help you give value to your text
with the right choice of color and size, you can easily attract your tarket audience.
The font command group can be found in the HOME TAB.
OR open the font dialog box is by pressing CONTROL + D over your keyboard and this
will appear on your screen:
The font dialog box contains the following:
a. Font – by default, Calibri is the font suggested by MS Word, but there are several
more:
b. Font style – Under style you can select whether you would want the text to have a
bold effect and others:
c. Size - a font size 12 isghe default but you can choose between 8 and 72, but you
can also increase or reduce.
d. Font color –documents such as invitation, poster, story books may have colors to
make the document more appealing like this example below:
e. Underline style – to emphasize r textyou can add underline.
f. Effects – these are other ways to add style to your font as show below:
g. Preview – this area shows how the text as how it will appear in the document.
h. Set as default- You may also change the default according to preference by
simply choosing your desired font settings and click the defalt button.
i. Text effects – Click on text effect button, another dialog box will appear as shown
below:
You can either add a solid fill to a text or change the outline of your text.
j. Ok – once you are done with the choices, simple click OK to apply all the
changes.
k. Cancel – this button is used to disregard any changes that you selected.
FORMAT TEXT USING PARAGRAPH

The paragraph dialog box can be accessed under HOME TAB.
1. Paragraph Alignment
4 types of alignment you can choose from:
Left align – Paragraph starts at the left side of the document.
Keyboard shortcut is Ctrl + L
Center align – paragraph starts at the middle of the document.
Keyboard shortcut is Ctrl + C.
Right align - paragraph starts at the right side of the document.
Keyboard shortcut is Ctrl + R
Justify – the left and right margin are have equal sides. Keyboard
shortcut is Ctrl + J.
2. Indentation – the indention of a paragraph is 5 point by default. You can increase

or decrease the indention using these buttons:
3. Spacing – the spaces in between lines or paragraph is very important to ensure

visibility and structure. There are several options in creating spaces in between
lines using the paragraph dialog box:
Line spacing have several choices:
You can either have a single line spacing, 1.5 lines, double or adjust it according to your
preference.
Always remember that when editing the paragraph, the text has been highlighted already. Here
are a few highlighting techniques that you can use:
Shift + arrow key Use to highlight one text to the left, right, up or down
Shift + page up/page down Used to highlight one paragraph up or down
Shift + home Used to highlight from the insertion point to the beginning of the line
Shift + end Used to highlight from the insertion point to the end of the line
Control + A Used to highlight the entire document
Control + shift + home Used to highlight from the insertion point to the beginning of the
document
Control + shift + end Used to highlight from the insertion point to the end of the document.
4. Show Paragraph Marker – the paragraph marker enables you to see formatting
that are not visible to the eyes such as line spaces in the paragraph. Microsoft
Word includes formatting options that allow you to view all types of normally
invisible marks, such as spaces, tabs and paragraphs.
STYLES
STYLES CAN BE FOUND UNDER HOME TAB.
Paragraphs play different roles in a document. You can use different kinds of paragraphs
that may have a title, headings, sub-headings, or picture captions to help our readers
understand the content of your document and these parts must be formatted in such as
way that there is consistency. In Word, a style is a collection of formatting instructions.
You use styles to format the paragraphs in your document. So you would use the "Title"
style for your title, "Body Text" style for body text, "Caption" style for the picture
captions, and "Heading 1" for the major headings. When working on long documents,
styles allow you to format your document quickly while keeping the formatting
consistent.
Simple click from the options given and be sure to highlight the document to format.
FIND AND REPLACE
To automatically search content from your document use Find feature, and it allows you
to quickly change words or phrases using Replace. This feature can be found in the
HOME TAB.
Simply click find and type the word you would like MS Word to Find for you. Look at
the example below:
Once MS Word has located the word you are looking for, it will be highlighted and will
appear on your document pane.
The find and replace feature on the other hand enables you to change the text into
something else by typing the word you want MS Word to find and typing over the word
you want MS Word to replace as shown on the screenshot above.
CLIPBOARD
The clipboard can be found under the HOME TAB . It enables you to copy the content of
your document, whether it is a text, paragraph, graphics or any form of object and place
or transfer it in another location.
Keyboard shortcut Control + C copy

Control + X cut
Control + V Paste
Shortcut Menu Right click over the highlighted text and a menu will
appear.
Icons at the command Click the icons
group
Clipboard feature Click the arrow to open the clipboard option
II. GLOSSARY
III. REFERENCES
Web Resources
Microsoft PowerPoint Application 2016

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FORMATTING THE DOCUMENT

At the end of this module learners are expected to:

DISCUSSION - COURSE CONTENT

FORMAT TEXT USING FONT

e. Underline style – to emphasize r textyou can add underline.

FORMAT TEXT USING PARAGRAPH

2. Indentation – the indention of a paragraph is 5 point by default. You can increase

3. Spacing – the spaces in between lines or paragraph is very important to ensure

Line spacing have several choices:

Keyboard shortcut Control + C copy

Microsoft PowerPoint Application 2016

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