Or-May 1 2020: Department Order SUBJECT: DPWH Interim Work Arrangement During The COVID-19 Pandemic
Or-May 1 2020: Department Order SUBJECT: DPWH Interim Work Arrangement During The COVID-19 Pandemic
Or-May 1 2020: Department Order SUBJECT: DPWH Interim Work Arrangement During The COVID-19 Pandemic
MAY 1 t 2020
DEPARTMENT ORDER SUBJECT: DPWH Interim Work Arrangement
) During the COVID-19 Pandemic
NO. 36 ~
Series of 2020 ~- J»l-'
Pursuant to CSC Memorandum Circular No. 10, s. 2020 dated May 7, 2020,
"Revised Interim Guidelines for Alternative Work Arrangements and Support Mechanisms
for Workers in the Government During the Period of State of National Emergency Due to
COVID-19 Pandemic", the DPWH Central Office shall implement the following Alternative
Work Arrangement Guidelines during the COVID-19 Pandemic:
These guidelines are applicable to all DPWH Central Office employees regardless of
employment status. The Regional and District Engineering Offices are authorized to adopt
interim work arrangements that are most appropriate/applicable to them subject to the
prevailing community quarantine in their respective areas and in accordance with the CSC
MC No. 10, series of 2020.
1. Employees shall render twenty four (24) hours of work in the office and sixteen
(16) hours of work from home (WFH) every week, subject to conditions set forth
herein.
2. Employees shall report in the office for· eight (8) hours a day with a one (1) hour
lunch break. Employees shall be divided into two (2) shifts as follows:
3. The 16-hours work from home shift shall be rendered on days that they are not
scheduled to report to the office, provided as follows:
agreed with the immediate supervisor (e.g. text message, phone call, e-mail,
Messenger or Viber).
a. 7:00 AM - 4:00 PM
b. 8:00 AM - 5:00 PM
c. 9:00 AM - 6:00 PM
6. In the exigency of the service, Directors concerned may require any of their
employees working from home to report to the office in case there arise
extraordinary or urgent tasks with set deadlines.
8. To comply with the policy on social distancing, the use of biometric machines
shall continue to be suspended until further notice. TAS officers shall record the
time and attendance of employees by maintaining a logbook for said purpose,
which the latter will certify.
2. The work schedule should be determined with the purpose of ensuring that the
operations of the office will not be hampered. Heads of Offices may cross assign
employees so that an adequate number of employees will be reporting on
alternate schedules.
3. The Heads of Offices shall give priority to the preferred schedule of employees
who are senior citizens, pregnant women, and persons with disabilities (PWD) as
well as those with immunodeficiency, comorbidities, or other health risk.
DO No. -1' s. 2020 "DPWH Interim Work Arrangement during the COVID-19 Pandemic"
Page J of 4
4. At least one (1) supervisory personnel (Division Chief or Assistant Division Chief)
shall be physically present in the workplace per shift to supervise employees.
7. All field personnel such as those involved in the supervision of projects and
employees who are on official business cannot avail of the work from home
arrangement and flexi-time work schedules.
6
IV. Work from Home Guidelines and Procedures
1. The immediate supervisor and the Division Chief should ensure that the daily
target outputs to be assigned to the employees correspond to their actual duties
and responsibilities. The tasks should be manageable and can be accomplished
within the agreed hours of WFH shift. The required outputs should be clearly
discussed with the employee.
2. Work from home arrangements may be allowed for the following tasks:
a. research;
b. policy formulation/review/amendment;
c. project work, including but not limited to, drafting of proposals/project
studies/training modules;
d. data encoding/processing;
e. adjudication of cases or review of cases, including legal work;
f. budget planning and forecasting;
g. recording, examination and interpretation of financial records and
reports;
h. evaluation and formulation of accounting, auditing and management
control systems;
i. computer programming;
j. database maintenance;
k. design work/drafting of drawing plans;
I. preparation of information materials;
m. sending/receiving e-mail;
n. HR tasks, e.g. computation of leave credits, preparation of payroll etc.,
as the case maybe; and
o. Other analogous tasks which require the use of a computer and the
World Wide Web (Internet) for reading, encoding, printing or
submission of written outputs for the review, evaluation or final
presentation/assessment of the immediate supervisor, the head of
DO No. -----/ s. 2020 "DPWH Interim Work Arrangement during the COVID-19 Pandemic"
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3. In cases where the employee's regular functions do not fall under the above
assignments, the Head of Office may assign other tasks or outputs of said office
to the employee.
4. The Weekly Work from Home Assignment and Accomplishment Monitoring Form
(Annex A) shall be used to monitor work from home assignments and
accomplishments of the employee.
8. Employees working from home must submit the agreed outputjs on the deadline
set, otherwise, the employee may be marked as undertime or absent. The Head
of Office shall approve the number of hours to be credited as work from home
based on the employee's submission of required output.
9. The procedure for the determination of work from home assignments and the
monitoring of outputs shall observe ~he process flow outlined under Annex B
hereof.
V. Effectivity
These guidelines shall be effective upon placement of the area covering the DPWH Central
Office under the General Community Quarantine and for the duration of the State of
National Emergency or until lifted by the President. The guidelines may be subject to
revision as the need arises or should the Office of the President or the Civil Service
Commission issue new rules pertinent to these matters.
~/j/~
MARK A. VILLAR
Secretary
10.1 MSV
OFFICE:
DIVISION:
ATTESTED: APPROVED:
6. Record the work from home Time and Attendance Designated TAS Officer of
of employee based on the no. of hours indicated the Division or Office
in the approved Weekly Work from Home
Assignment and Accomplishment Monitoring
Form.