Executive Assistant or Administrative Assistant

ANNETTE R.
WALLACE
701 POINT RUN COVE, PFLUGERVILLE, TX 78660
(HOME) 512-670-3176 (CELL) 512-589-1127
EMAIL: awb11202@westpost.net
SUMMARY OF QUALIFICATIONS
A highly organized, dependable, and detail-oriented EXECUTIVE ASSISTANT with mor
e than 10+ years of extensive administrative, customer service, and management s
upport experience in a wide variety of business sectors and operations.
aExtremely proficient in the Microsoft Office System (Word, Excel, PowerPoint, A
ccess, and Outlook) and Microsoft Windows(R) operating system; type 70 wpm with
complete accuracy.
aCapacity to partner with executive(s) to ensure high levels of confidentiality
in the management of correspondence, calendaring, financial management, events/l
ogistics coordination, communications, policy compliance and problem resolution
; scheduling meetings, coordinating travel arrangements (both domestically and i
nternationally), effectively and efficiently managing all essential tasks with s
trong interpersonal communication skills, leadership, negotiation, and problem s
olving skills
aAssemble and coordinate complex high-level conference calls, monthly Business R
eview meetings (monitoring actual vs. forecast program budgets to identify areas
for potential cost savings and ways to gain efficiencies), management meetings,
conferences rooms and refreshments as required.
aOrganize corporate luncheons, and develop presentations for related on-site and
off-site meetings, departmental and company events, exercising the capability t
o improvise, improve procedures, and meet demanding deadlines. Highly focused an
d results-oriented in supporting complex, deadline-driven operations; able to id
entify goals and priorities and resolve issues promptly, remaining open to other
s' ideas and a willingness to try new things. Excel at working independently and
as part of a team.
aCompile a variety of personnel forms with the Human Resources and department st
aff to hire, promote, transfer and separate employees in the automated HR/Payrol
l system (PeopleSoft); maintaining the integrity of employee data such as curren
t position, current organizational hierarchy, and personal data. Assist departme
nts in preparing documents to request personnel activity, ensuring that other fu
nctional areas are informed of employee actions when necessary, such as payroll,
finance, purchasing and benefits.
aAdept at developing and maintaining detailed administrative and procedural proc
esses that reduce redundancy, improve accuracy and efficiency, and achieve organ
izational objectives. Proven track record of accurately completing research, rep
orting, information management, marketing, and business-development efforts with
in budget requirements with a high degree of tact and confidentiality.
aAbility to prioritize, multitask and meet deadlines in a fast-paced environment
with good communication and judgment, with minimal supervision in an interrupt-
driven environment. Ability to exercise good judgment when working with sensitiv
e and confidential information.
SKILLS AND ABILITIES

Office Management; Data Management; Team Building; Office supply and inventory c
ontrol; Strong organizational skills; Excellent communication; Proofreading and
editing; Honest and efficient
COMPUTER SKILLS
Microsoft Office System (Word, Excel, PowerPoint, Access, and Outlook), Concur T
ravel System, Oracle ERP, ProPricer (proposal pricing system), BuySite (IT Goods
& Services), SharePoint (OnePlace), and Adobe Photo Deluxe
PROFESSIONAL EXPERIENCE
DEPARTMENT OF THE TREASURY, 01/2001- 08/2010
INTERNAL REVENUE SERVICES (IRS) AUSTIN, TX
SUBMISSION PROCESSING CENTER a" RECEIPT AND CONTROL
FILE AND MAIL CLERK- GS304-04 (ANNUAL PART-TIME SEASONAL a" JAN-JUNE)
CSS TECHNICAL STAFFING, WILMINGTON, DE 05/2010-07/2010
BAE SYSTEMS SOLDIER AND VEHICLE SOLUTIONS, AUSTIN, TX
EXECUTIVE ASSISTANT (CONTRACTOR) a" SITE EXECUTIVE AND PROGRAMS DIRECTOR
CAREER CONSULTANTS STAFFING SERVICES, AUSTIN, TX 12/2009
ULTRA ELECTRONICS ADVANCED TACTICAL SYSTEMS, AUSTIN, TX
ADMINISTRATIVE ASSISTANT (TEMPORARY) - PROGRAM MANAGEMENT
BAE SYSTEMS SOLDIER AND VEHICLE SOLUTIONS, AUSTIN, TX 10/1999-09/2009
EXECUTIVE ASSISTANT a" DIRECTOR OF FINANCE (2005-2009)
EXECUTIVE ASSISTANT a" VICE PRESIDENT OF CONTRACTS & SUBCONTRACTS (1999-2005)
TRAVIS COUNTY EMERGENCY MEDICAL SERVICES (EMS), AUSTIN, TX 02/1999 - 10/1999
ADMINISTRATIVE SPECIALIST (TEMPORARY) a" MEDICAL DIRECTOR
LSU SCHOOL OF MEDICINE, DEPARTMENT OF MEDICINE, GENETICS & GERIATRICS, LOUISIAN
A GERIATRIC EDUCATION CENTER (LGEC), NEW ORLEANS, LA 06/1990-11/1998
ADMINISTRATIVE ASSISTANT - CHIEF OF GENETICS AND GERIATRICS (1995-1998)
SECRETARY II - DR. HENRY ROTHSCHILD (1992-1995)
WORD PROCESSING OPERATOR - DR. JUDY A. SPITZER, MD, PHD (1990-1992)
EDUCATION
National American University, AUSTIN, TX - Applied Managementa" Bachelor of Scie
nce (2012)
Delgado Community College, NEW ORLEANS, LA - Bus Admin a" (36 hours); Eng. Graph
ics a" (92 hours)
Cameron College, NEW ORLEANS, LA a" Drafting - Certificate (1982)
PROFESSIONAL DEVELOPMENT
Asset Management; Microsoft Outlook 2003; Powerful Presentation Skills; Oracle f
or Ordering Material; Quality Management System; Purchasing Card Program; Buy Si
te for IT Goods & Services; Speaking in Front of People; Finance & Accounting fo
r the Non-financial Professional; Building Skills for Working in Teams
AFFILIATIONS
International Association of Administrative Professional, Member since 2009
HONORS
BAE Systems Chairman Award of Innovation 2002 Bronze Winner-DISA Insider Newslet
ter
ACTIVITIES/COMMUNITY
50th Celebration Committee member, Volunteer
Employee Community Action Team (ECAT), Volunteer-Public Relations sub-committee

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ANNETTE R.

SKILLS AND ABILITIES

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