P-3 Pta 2020-2021

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DATU LIPUS MAKAPANDONG NATIONAL

HIGH SCHOOL Our School Our


Home

PR NCIPLE

PARENTS-TEACHERS ASSOCIATION (PTA)

✓ ORGANIZATIONAL CHART ✓
CONSTITUTION AND BY-LAWS ✓
LETTERS ✓ ATTENDANCE ✓ MINUTES
✓ PHOTOS

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DATU LIPUS MAKAPANDONG


NATIONAL HIGH SCHOOL Our
School Our Home
DONORM

PRINCIPLE 3

ACCOUNTABILITY

and

ONTINUOUS

MPROVEMENT

INDICATOR 1

GENERAL PARENTS AND TEACHERS


ASSOCIATION
2020-2021
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Republic of the Philippines


Department of Education Caraga Administrative Region
Division of Agusan del Sur Datu Lipus Makapandong National High
School
1.0 Plaza Avenue, Poblacion, Rosario, Agusan del Sur

GPTA Organizational Chart


S.Y. 2020-2021

President

| ROEL GALINDO

Vice President GLEN AYATON

Secretary
IRAH M. SANCHEZ

Treasurer

ESMERALDA LONGALONG

Auditor ELMA ABRAO

Bus. Manager
EMELITA SOLIS
EMILY LAPINID

Sgt. @ Arms
JUNGY EGOS
CARMILO OSIGAN
COMMITTEES

WAYS AND MEANS

COMMUNITY LINKAGES

BEAUTIFICATION
IVY LIGUTAN MARY-ANN CASTRO
ELIZABETH ROJAS MARY ANN SENCIL JONALYN CULAO
JOCELYN JALEA MIRIAM PAGOYA MARY ANN ATAMOSA
JOEL CUYUBAO REMARIO ABSIN FREDDIE C. LOPEZ
JULIUS GAVIOLA STELLAMARIS LAURENCIO
ZOREN B, DOLIGUEZ MA. AISA O. BARBARONA MA. ESTELA CLARISH O. SARENO
PROJECT IMPLEMENTATION

FACULTY REPRESENTATIVE SCHOOL FACILITIES COOR.


SHS REPRESENTATION

JHS REPRESENTATIVE

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Republic of the Philippines
Department of ducation Carapa Administrative Region
Division of Agusan del Sur DATU LIPUS MAKAPANDONG NATIONAL HIGH SCHOOL DO Plaza
Avenue, Poblacion, Rosarlo, Agusan del Sur
School ID: 304747

GENERAL PARENTS-TEACHERS Association

CONSTITUTION AND BY-LAWS

PREAMBLE
We, the parents/guardians and toachers of secondary students of Jabonga National
High School, imploring the aid of Divino Almighty God, in order to establish an
Association that shall unite the entire Institution for the common good of the students
therein, to inculcate in them values of a responsible and concerned citizen,
protect and advance the rights and wollare of the students, parents and teachers, promote a free human
peaceful, honest and democratic society, do hereby declare
and promulgate this constitution and by-laws.

ARTICLE I: THE NAME AND ITS ORGANS


SECTION 1.
The name of the Association shall be known as Datu Lipus Makapandong National High
School General Parents-Teachers Association of herein referred to as
DLMNHS-GPTA.

SECTION 2.

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The office of the DLMNHS-GPTA shall be at Datu Lipus Makapandong National
High School, DO Plaza Avenue, Poblacion, Rosario, Agusan del Sur.

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The Classroom organization refers to as the homeroom council. The Year Level council
refers to each year level composed of the different sections. The Supreme Council
refers to the highest governing body of the Association which shall compose of the
elected members of the Board from the Year Level Councils.

ARTICLE II: THE OBJECTIVES

3
SECTION 1.

The Objectives of the Association shall be:

To establish a working relationship from and among parents, teachers and


administration in the formulation and efficient Implementation of progressive education
programs enhancing the values and development of the students which

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ciudes moral, sports, aesthetic appreciation, recreational pursuits, languages and


cultures

To work for the general concern and welfare of the students by:

aiding the best capacity of the Association in the improvement of the instructional facilities and
by. fostering and maintaining a harmonious relationship based on truth, honest and just and
mutual respect between parents, teachers and school administration.

ARTICLE III THE MEMBERSHIP AND DUES

SECTION 1.

Members of the Association shall be those parents/guardians of secondary students


presently enrolled.

SECTION 2.

All teachers of the DATU LIPUS MAKAPANDONG National High School shall
automatically become members of the Association.

The incumbent principal of the school shall serve as the adviser of the Association.

SECTION 3.

Membership fee which is the PTA fee shall be fixed by the Board which shall be
paid by every member during the enrolment period.
ARTICLE IV

THE EXECUTIVE BOARD

SECTION 1.

The executive board shall compose of thirteen (13) members.

SECTION 2.

mapafin
The parent/guardian members of the Executive Board shall be elected from the Year Level for
a term of two (2) years and their election shall be managed by a non partisan Committee on
Elections composed of three (3) members, as determined by
the Board provided that they themselves shall not be candidate for the Board

SECTION 3.
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The elected eight (8) parent/guardian members and seven (7) teachers shall elect
from among themselves the officers of the Executive Board.

The Elective positions are: President, Vice President, Secretary, Treasurer, Business
Manager, Auditor, Human Relation Officer and Two (2) Peace Officers.

Surffilate

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SECTION 4.
The position of Secretary shall be occupied automatically by a teacher who garnered the
highest points in the election for the Board, otherwise, other appointive position shall be given to
teachers. However, the position of Treasurer shall be
occupied by a parent.
The following appointive positions are: Assistant Secretary, Asst. Treasurer, Board
Members who shall compose of five (5) active parent/guardian members.
SECTION 5.
The seven (7) teachers shall be elected by the Year Level Council who shall
serve likewise for a period of two years. Each teacher should at least be a representative
of each year level.

SECTION 6.
The Assistant Secretary and Treasurer shall be appointed by the Board while the President of
the Board shall be under his discretionary power to appoint at least five (5) past active and
qualified members who have helped the Association in all its
undertakings.

SECTION 7.
All appointive officials shall have no voting power.
SECTION 8.
The Executive Board shall have the following functions:
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Formulate policies, rules and regulations for the management of the affairs of the Association.
Supervise and control all business transactions and affairs of the Association, and Execute,
administer and implement policies, programs and projects of the Association.

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ARTICLE V THE OFFICERS

SECTION 1.
The Executive Board who shall be elected by the Year Level Council officers through secret
ballot shall elect from among themselves the set of officers as
referred hereto in Article IV, Section 3.
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S6
SECTION 2.
The election of the Board shall be held on the First Monday of July, 8:00 o'clock in the morning
every after two years. On the other hand, lower organs: Homeroom and
Year Level Councils shall serve one (1) year term of office.
Prior to the election of the Board, lower organizations shall have been organized, hence,
Homeroom Council Officers must have been elected following the election of

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me Year Level Council. All elected Homeroom PTA Chairman and Secretaries
shall
convene to elect the Ollicers of the Year Level Council by
show of hands.
The Year Level Council Ollicers shall elect the numbers of the
Executive Board
through secret ballot.

SECTION 3.
All officers both in the Supreme Council and lower organs may be re-
elected until
such disqualification
occurs.

ARTICLE VI

POWER, DUTIES AND FUNCTIONS


OF OFFICERS
SECTIO
N 1.
The President
The President shall have the following
duties:
Act as Chief Executive Officer of the Association Defend the
Constitution and By Laws of the Association. Report to the general
assembly the state of affairs of the Association. Manage directly the
affairs of the Association, Perform such duties as are inherent in
his office or are properly required of him by the Supreme Council
or Board.

SECTION
2.
The Vice President

The Vice President shall have the following


duties:
• Act as the President in the absence of the Chief
Executive of the
Association
• Coordinate upon the request of the President, the operation
of the working
committees Perform such other duties the Board my delegate.

SECTION
3.
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The
Secretary
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The Secretary shall have the following
functions:
• Be responsible for the operation of the Secretariat of the
Association.
Prepare the minutes of all meetings, keep a complete file of all records and issue copies of the
proceedings and activities of the Board and the Association Perform
such other duties the President or the Board may assign.
On the other hand, the Assistant Secretary
shall:
• Keep all records, documents and publications of the
Association.
Prepare and provide each member of the Supreme Council
a folder complete with paraphernalia.

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"Assume and act the functions of the Secretary in the absence of the latter.
• Perform such other duties the President or the Board my assign,

SECTION 4.

The Treasurer

The Treasurer shall have the following functions:


Be the overall custodian of all funds, real properties and other assets of the Association Collect
and receive all dues, contributions, donations and other grants or similar nature and deposit the
same in the official depositing bank of the Association. Prepare the present annual financial
report of the Association or as the cases may be.

The Assistant Treasurer on the other hand shall:


• Take care of the petty cash funds. He/She shall inform the Board of a
depleted petty cash for replenishment after a proper liquidation process
shall have been made.
• Act as Treasurer in the absence of the latter.
• Perform such other duties the Association may delegate.
SECTION 5.
The Business Manager

The Business Manager shall have the following functions:


• Assist the President in the short- and long-range planning of the activities of
the Association. Take charge of the initial preparation and ground work of any
undertakings, projects or activities of the association including negotiations, supervision and
operation.
• Assist the Board in the preparation of the budgetary outlay pf all the projects.
• Prepare such other duties the Board may delegate.

SECTION 6.

The Auditor

The Auditor shall have the following duties: Examine personally and verify the books of
accounts of the Association and submit
his findings to the Board annually or as the case may be.
Pre-audit disbursement from the funds of the Association.
• Suspend or withhold payments of accounts incurred not in accordance with the
expressed policy of the Board.
• Certify the correctness of any of the financial report of the treasurer.
• Perform such other duties the Board my delegate.

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SECTION 7.

The Peace Officers


The Peace Olficers shall have the following duties: ep and maintain peace and order during the
meetings and in other activities of
the Association. Be responsible for the security and wellare of the members of the Association,
• Perform such other duties the Board may delcgate.
SECTION 8.
The Board Members
The Board members shall have the following functions: Carry out task with utmost
integrity, honesty and diligently on the committoos where
he is designated. Support in the implementation of the policies, rules, and regulations and
undertakings of the Association.
• Perform such other duties the Board may assign.

ARTICLE VII THE FINANCE, BUDGET AND APPROPRIATIONS


SECTION 1.
The association have shall funds which shall be derived from annual membership fees, collected from
each student once every year and their earned interest from the bank, solicited money and other
contributions or donations from other sources
including proceeds from fund raising activities.
All funds collected shall be deposited in a reputable bank appointed by the Board.
SECTION 2.
All funds, real properties and other assets of the Association shall be held and
maintained in the name of the same.

SECTION 3.

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The funds of the Association shall be appropriated and allocated only for the following
purposes: administration, programs, and projects, equipment's and
overhead.

SECTION 4.
All withdrawals, disbursements and monetary releases shall be supported with
proper resolutions and pertinent papers duly approved by the Board.
SECTION 5.
Summerfien
All disbursements from the bank account of the Association or certificate of deposits
shall require the signature of the President, the Treasurer and the Auditor.

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ARTICLE VIN
THE MEETINGS AND QUORUM

SECTION 1.
The Supreme Council shall hold its regular meeting every last Friday of the month.
SECTION 2.
The Homeroom Council and Year Level shall hold regular meeting at least once a
month.

SECTION 3.
The General Assembly, which by definition comprises all elected officers both in the Supreme Council and lower
organs may be called by the President of the Board at
any time deemed necessary.
Special meeting of the Executive Board may be convened anytime by the President as the need
arises. Otherwise, at least five members of the Board may request in writing for a meeting,
expressing thereof the purpose of which request shall be
coursed through the Secretary of the Association.

SECTION 4.
At any meeting of the Board, at least majority of all the members present shall constitute a
quorum. However, the presence of five (5) Board Members and seven
(7) members of the Executive Board is deemed a majority.

ARTICLE IX

THE ORDER OF BUSINESS


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SECTION 1

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The order of the business of the Board meeting shall be:
• Calling the meeting to order
• Invocation
• Roll call or attendance
• Reading and approval of the minutes of the meeting
Unfinished business (if any)
• New business for the day (main agenda)
• Other matters
• Closing Prayer
• Adjournment
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ARTICLE X

THE COMMITTEES

SECTION 1.
The Association shall have its own standing committees to be headed by the members of the Board duly
appointed by the President. Other committees may be created from time to time for purposes of
expediency and to facilitate the attainment
of the objectives of the Association.

SECTION 2.
The following committees shall be:
The committee on Internal and External Aflairs. This committee shall attend to
the matters related to school policies and problems interfering in classroom
instructions and spoiling the tranquil rapport among students, teachers, and parents. Likewise, it
attempts to promote and maintain a healthy community relation
with other sectors. This shall be chaired by the President of the Board.
The committee on Ways and Means. This committee shall be the “Think Tank of the Association. It
shall design scheme for generation revenues and completion of undertakings and projects.
Likewise, its shall coordinate activities with other
committees. The Business Manager shall spearhead the committee.
The committee of Finance. This committee shall be the guardian of the coffers of
the Association. Budgeting plans and expenditures shall pass upon it for security and analysis
for any venture the Association may enter into. It shall check the cash
flow from within and without and determine the constant financial viability of the
Association in its general operation. This shall be headed by the Auditor of the
Board. The committee of Project Implementation. Headed by business manager of the
Board The committee of Beautification. The committee of Monitoring and Evaluation.
Headed by Mr. Segovia The committee of Community Linkages. The committee on
Recognition and Incentive. Headed by Mrs. Villarino

ARTICLE XI

THE DISCIPLINE AND DECORUM


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SECTION 1.

Any member of the Board or the general assembly who commits any act of dishonesty,
decent or any infraction of the Constitution and By Laws shall be dealt
with disciplinary action as determined by the Board.

SECTION 2.

porttitor
Any member of the Board who without valid or justifiable reason absents himself/herself
in any three (3) consecutive meetings of the Board shall be
disqualified from the Board.

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orano
Republic of the
Philippines
Department of
Education Caraga
Administrative Region
Division of Agusan del
Sur
Menns AIAVIOR.
Inne

- PA
Meeting weering , SALAD
co Son office
9:00 AM
March 12, 2021 HAR M. Smatter
692838446m GAA SEC.
Canecia HEDE 09100499859
Carlita poja v azot640740
mulin. 44oton
19759122021
gets moobanua
09487201356

WWW NA

wielen
JUNGY LEGOS 09063505851 - EMILY
GILAYINID Jean S. Villanna
09194432726 Marievic C. Pav-as
Matlon &
Ayaton Carmilo
A. olgan
Jocelyn f. alba
09958765949 i form
ESMERALDA H. LONGALAUG 09208901335'
Anttonho crecerte cq10o882700 ROEL Z
- GALINDO 895155 79 476. mA-ASA O
BARBARond 09726632923 tmelita ska fo
list 09488uo nn72
teluri pe Aloon : 09505641811 -
Harelow to Lapay
Maryann P. Casta 8909versos
Meria Estera Clati Sh O. Sareno
0986099270

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NG EDUS
TARAN
KADYOA

Republic of the
Philippines
Department of Education
Caraga Administrative
Region Division of Agusan
del Sur
1.
a. I
II on
Agenda
1 Policy Sa
Officers
- pollarg nead by the
President Mr.
Galindo - pe on time on as stated on the Communication letter. To
practice on time n day before the
meeting, magpahibalo
sa officers /pop or teacher adviser ! - Subnet medical cartificate -
magparticipate sa kalikasan sa
esline
lahan distribution and retrieval of
modules Slogy ot! (dugang nga policia -
penalty sa dili molamima

- Secovit MEDICAL CERTIFICATE - Comput for


PA OF DIL ky Dili mm intrt ISSUE :-06 Iepice
CEVT. MOT.UNESS D: 14
MACAPACHECK up, nyt maaptyAD RSUD chemOvE SA
Policy NGA inachon Ang & Pro tha 06 mesich
CART, INSTEAD
MAGTEXT OR CALL - Why coupstone mtaptitute
ETTER y ApprovED BY THE BODY
partint

- Tuntas SA BAHA, PIRTING HUGAWA


ANG
Esput th Lonctions - PWED PARA MAGsultoL
ARM
% и с l og m&#47% о& ru и1 scourt - MAGHATAG
06 fmount BAGO . the patient PRESIHATAG
the formount SA TREASURER

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COUKA
Republic of the Philippines
Department of Education
Caraga Administrative
Region
Division of Agusan del Sur
Onun

PTA />T LUI---


-
WELDO To maintain THE CetrinG TAHA ANG
SARBOT ky mas Draty
untuRO es - 20 PESOS PER PARENT
SAUNA,
ano, IBALIK TO
--

- IBALIK -
ANDERYA -
LANG
ANG 20 AFTER
SA

- TunaoD st upcoming EVALNtion cantitnah


JUD And manpower SUD
PADAL ANG PAGPAHint - wat hy tint not
MAHITABO PERO I-SCHEDULE
Lang - KinG D MAKAHI PWED nkeptsuta
Fora - PWED BA 4 HRS and Patint
MGA PATENTS oo PARA Sultolan
Duce MARCH JHS 18 7-8
Stage 1 .-10
Shs 23 - -
fonths or molant.
ero- inchARCEE A BASURT
testit - stroo PALA Gunt. -intesorts - ASS ADVISOR
Blitinon And Then - niimo ir ALE St PHENRA -
Streptat
hedown of School FEES

Megschedule sa pagbayad e
typunon - DIVIDE X4
150 2 13 Monthtiy 1140
290
470 – 367 A InForm SA MAGA
PARENTS a t *DVISOR

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Republic of the
Philippines
Department of Education
Caraga Administrative
Region
Division of Agusan del
Sur
- Nanis qutan ug GI BISITA ang by laws
sa
Pra done by the President - Assistent
sechetary Asst. Treaswer can he
appuinte o A reachent shall ber represented by
year
. lenel
Regular
lor
meaning
meetin
g
Guanot
-Clasnom

Qurana
12

* pag adapt ug pagament sa By Laus


- done by the priest
Adapt by an Boo members - Any motring?
- Mr. Ampen motor to Adapt
-Sir Egos second the notion, - Boo Regulan
Meeting based on con un amandra * Regmen
Meeting i
I a last friday of the Month Committee
bonitorg and on (Assessment a Evanahon
(M&E)
-
Sego
nia
1

has formeel
were
hou Brneol

appointe
d
- New commife a leacher were appronte
Recognitua a incentive
- Villarmd. Annual Impartment pum 2021
I G9TM Planning cont.
- 3 yrs. ag
AP

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GLOUK

Republic of the
Philippines
Department of
Education Caraga
Administrative Region
Division of Agusan del Sur ***NASOMO MIATIONAL
DINI Onun
plene Yuson rity
Programs,
Budget
Meeded
presented Projects
the and
different activities
and

-
to
prianitiz
e
the
school
perimeter
A
resolution
Fencing See Attach
-
Printe
d
report

lo
Mar we lastimado GPTA
Board of the som
lever of ration of
Divison
presented the son to the Directors to shows Update on
Practice, from 2018-2021. In
prepa nessun Sunbillance...
Toisan -Surveillance on March
25,2021
- Virtual
Prenscentation
*
norwes of SBM the importance of SBM
and stakeholders are partner on
of the
Schul
the are
Schul
partnes 90of
understanding
Prohasis on the role and importance
parent initiative and leadership
crafting CBL and formulation & Planning of action -
Plan
GPTA
Mire
.
Pres. (Lapinid) Egos
Abrao
Urs.
-
Nirs.
Longalong

asa
sa
mga
orienty
project
ang
need
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GEOL

Republic of the
Philippines
Department of Education
Caraga Administrative
Region
Division of Agusan del Sur
•Mi vnasin u nor
YON
ovide

Sibygestions :
Fence

Drainage
Embankment
Ceilin
g
VS.
Castr
o
suggest
ed
to
prioritiz
e
the
embankme
nt

the body decide to note


Embankment second
third is Ceiling
the first priority is perimeter Fence Repair in affected
is
and
classro
om

are
loper
too

but
shared that there embankment requested not enough
resources from
ageney

Mr
Preside
nt

Obiect
Ground
fling
Strategi
es
Send request for support Mrs. Lapinas
request for backhoe at the Mayon's
offic
e

Mr. Amper - request


backhoe
fro
the mill to
(Appl)
Mr

mrs.
Castr
o
- advisers must intensify the
information
dissemination for Pahina - clarified
that pahina is by parent
regardless of Grade Level (
mupili which Sheduo schedule
they will attend

- send
request
backho
e
to
Hon.
Fuentes
for
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NG EDU
OUK hera
Republic of the Philippines
Department of Education
Caraga Administrative
Region
Division of Agusan del Sur

ir suras
Man
power
Donation
Clabor) for those who can't attend pakina
the

be
after the meeting ARPTA
cascade the information will
preside the meeting
will
about
done
paina:
to
President
s

Abrao
-
ongalon
g
suggested that presidents will contribute for pahina to
expidate the ground
improvement. - suggested to have site plan for
Pahinae planning will be
made for
division 2 focus of area. Area assignment

A
at the
request for
Parangay
Grass cutter office

Barests
and
BLOU
(Grass
cust)
• Mayor's office
(Backhoe?
Eppi

(backho
e)
• Hon. Fuentes Backhoe
)

Sien
d
Prion
'ty
Chenc
e)

3
Suang
-
the use of angle bar for perimeter Fencing
for the fencing the GPTA will
farget 5-1 spans :
Project proposal and pow for
the
confructio
n
-

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AN NG
HG EDUK
ORAN

Republic of the
Philippines
Department of Education
Caraga Administrative
Region
Division of Agusan del Sur AANANAAINOAIN AIATIONAL UICUSCINOL

Mrs.
Lopinia
. GOTA preject worth
Perimeter fencing - Intensity GOTA
200
will be
for

Projec
t
collectio
n

I
suggested to to generate
conduct find for
Raffle
Perime
ter
ticket
Fence
.

Mr.
Supported by mrs.
Amper suggested that
atleast 1 stab worth motion is carried
Tongalon
g
I parent P100.00 out
should have
the
Mrs.
Ingalong
opened
Fuentes to na ug GPTA
the possibility
of
finance bayaran fund.
A
asting for if
maka callect

All President
he prizes
pandemic
disscuss
ed
and process of the Raffle Ticker will be
during Executive
meeting

3rd
Priority
Repair of identified
such as ceiling
windows
damag
es

Ways to
achie
ve
the
pian
(Strategie
s&
Activitie
s)
Mr.
Galan
o
suggested to (Carpenty) in each
skilled-parents
identify classrooms

Mrs.
Longalons
ush
to sive School
achieve Priority three
repair as the HRPTA
Project for the year to be
discussed during

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NO EDUKA
ANN

Republic of the
Philippines
Department of
Education Caraga
Administrative Region
Division of Agusan del Sur **VADANINOMIC MIATIONAL HIGH SCHOOL
erler

PEPTA meeting Shes


# RAPTA
to be
preside
d

- HRPTA
Meeting : Man spril 5-7
6-8 Agenda :
7. a 1.
Presentation of Priority Projects 2. Discussion of
PTA Contribution SHS -8 3. Monitoring & Evaluation of
Pahina 4. eber h at there Discussion of CBL CHRPTA s
other matters
Secretary this discussion and Plan Contput) made will
be discussed to sir Talagon
8-10

Palvina Meeting 18 -
19 Harch
Seme ime
Meeting will be done
first
then pahina suggested las en Mr Egos.
for
pahina
Cry florala the scheduled meeting
e she suggested to conduct Sime clate
w/ the scheduled
agreed by all fral
schedule
is way too the meeting the Pakina which was

Pahi
na
/
Meeting
- March - Meeting
18-19, 2021 first before
Pahi
na
At murnment : 3:52
IRAH M.
Amaitz
pm
Attested in

GITA
Secretary
e
cted
boys
ROEL Z.GALINDO SPTA pres
GERMAN C.
TALAGON
Principat!

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NG EDUK
JARAN

Republic of the Philippines


Department of Education Caraga Administrative Region
Division of Agusan del Sur DATU LIPUS MAKAPANDONG NATIONAL
HIGH SCHOOL
D.O. Plaza Ave. Poblacion, Rosario, Agusan del Sur
KOS

23

March 12, 2021

Pictures of the GPTA Meeting 2021

futh
Free
This meeting was attended
by the GPTA officers to discuss urgent matters as well as
updates of the
school

a Palkia sa

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