CONTINGENCY PLANNING

TONGKAY ELEMENTARY
SCHOOL

AGAPITO A. RUELAN
IRENE ABALDE
ANNA LIZA E. SARDOVIA
I. BACKGROUND:

LOCATION: 3RD District of Cebu Province , 50 km. from Cebu City and situated in the mid-western
sea board in the island province with 38 barangays (10 are urban and 28 are rural).The City is 25 nautical
miles across the strait of Negros Occidental San Carlos City and is located 13.9 km. to it’s south is
Pinamungajan, to it’s west are the municipality of Minglanilla and the Cities of Talisay, Naga ,and Cebu
and to it’s north is Balamban.

DEMOGRAPHY: Estimated City total pop. Is 240,000 as of 2016

SCHOOL:

ECONOMY: INDUSTRIAL PLANTS, AGRICULTURE, FISHING, TOURISM AND COMMERCE AND

TRADE.

GEOPHYSICAL :Narrow coastal plains that suddenly give ways to a few rolling hills and rugged
mountain ranges and slopes, plateaus ad valleys in the interior make up 5700 hectres and about 200
hectares along the coast line have elevation less than 40 meters above the sea level.

TOLEDO CITY HAS EXISTING ACTIVE DRRMC .

II. OBJECTIVES: 1.To prepare the students and faculty members from the hazard of disaster such
as typhoon and flood

2.To plan interventions on the identified water- related hazards in the Division
of Toledo City.

2.To respond after the occurrence of disaster and or emergency.

III. HAZARDS:
TOLEDO CITY DIVISION PROFILE
Total no. of Districts: 4

Total no. of Schools: 62 PUBLIC SCHOOLS , 14 PRIVATE SCHOOLS

Elementary 50

Secondary 12

Total no. of Learners: 55, 051

Total no. of schools located in mountainous area prone to landslide 27

schools located in a lowland area prone to flooding 15

Total no. of schools located in a near the seahore prone to storm surge 4

Total no. of schools situated near national highway prone to vehicular accidents 19

Total no. of schools located in a mining area prone to landslide 8

Total no. of schools located in a near the Malubog Dam prone to dam spillage 4

Total no. of schools located in a near the river prone to flooding and landslide 4
 Total no. of schools located in a near the residences prone to fire 4

Total no. of schools that will be affected if Canlaon Volcano will Erupt 15

TABLE 1: DISASTERS, IMPACTS AND RANKING OF MOST VULNERABLE SCHOOLS

HAZARD: TYPHOON (flooding, Landslide and Storm surge)

HAZARD IMPACT HISTORICAL IMPACTS RANKING

YEAR
No. of DISTRICT No. of No. of No. of TOTAL COST
Schools totally Partially minor (TDC+PMDC
damaged major damaged +MDC)
classrooms damaged classrooms
and cost classrooms and cost
and cost
2014 -
2015 -
2016 Flooding 11 4 0 0 0 0 -

V. CAPACITIES AND VULNERABILITIES

TABLE 2: CAPACITIES AND GAPS/VULNERABILITIES

Key Areas for Details Capacities Gaps/Vulnerabilities

Preparedness
(Division) (Division)

RISK 1. Understanding of hazards and -Most of the Lack of time to exercise the
their characteristics SDRRM said training and capacities
UNDERSTANDING
Coordinator are due to various academic
2. Conduct of risk assessment DRR trained activity

CONTINGENCY PLAN 1.Preparedness/Contingency With resources Lacks fund intended for DRRM
at hand and programs and advocacy
AND 2. IEC parntners
DISSEMINATION

1.Understanding Advisories including Capacitated No other person can operate

warning signals already with base radio due to license
CDRRM and was problem
COMMUNICATION 2.Understanding and implementation
given a base
of DO 21,s.2015
radio station
3.Equipment

COORDINATION 1.RDRRMC
 2.P/M/CDRRMC Active City DRR No gaps, we are closely in
contact due to strong ties bet.
offices

3.LGUs Member of the During emergency,

council sometimes members are not
around

4.Partners With SEEDS ASIA No fund support only

intellectual property shared

MONITORING 1.Monitoringpreparedness/ School has to create their own

contingency plans of schools Hasn’t started yet CP

Division Engr and No 4 wheel transportation

2.Monitoring of hazard situation, SGOD chief system dedicated to DRRM
including communicating with schools assists DRRM

3.Monitoring RADAR completion, If school head can’t text right

validation and submission to Central School submitted hard on time within 72 hours
Office copy to division office

4.Monitoring of implementation With full support No identified gaps

support for learning continuity from SGOD &
SDS

5.Transportation Transportation Needs 4 wheel transportation

allowance is
given

CONVERGENCE 1.Interface with other offices in Strong ties with Time is essential and most of
the division other offices them are fully occupied

2.Existince of DRRM Team Division including Lack of medical supplies and

schools has equipments
available
members

3.Command System Utilize the simple Not related to Incident

7 Man Command System but
Responders simplified in school based
Team

4.Twinning with other division With identified No Regional Memorandum of

twin division Policy involved

SUPPORT FOR 1. Implement and monitor All SGOD No gaps so far

Temporary Learning Space(TLS) personnel assists
LEARNING
in monitoring
CONTINUITY

2.Buffer stocks for learning We have a library Not all learning materials are
materials on stock
 3.Alternative Delivery Only ALS Have not adopted any ADMs
Modes(ADMS)

4.Psychosocial Support 2 personnel was Haven’t cascaded to all

trained schools yet

DRILLS 1.Regular Conduct Toledo City’s Not yet establish a school for
Responders a complete scenario-based
assisting us drill with all City Responders
during the team and assisting agencies
conduct

2.Existing protocols, command Uses 7 Man Limited only within the school
system, evacuation route, safe Responders premises .
place, reunification Team in all
incident

3.Coordination with relevant Full sport from DepEd has no Portable VHF
agencies and partners during CDRRM Radio that can be used during
drills drills – we need to have it…

FUND SOURCES CDRRM & DEPED Not totally included in MOOE

V. CONTINGENCY MEASURES AND STRENGTHS

TABLE 2: CONTINGENCY MEASURES AND STRENGTHS

HAZARD: TYPHOON (Flooding, Landslide and Storm surge)

RA 10121 CONTINGENCY TIMELINE STRENGTHS

THEMATIC AREAS MEASURES
PREVENTION AND  Provision of  Year round  FUND SUPPORT FOR
MITIGATION plastic box or water PURCHASE OF
proof container as MATERIALS
receptacle of all
important school
documents
 Install a storage  Year round  FUND SUPPORT TO
of school books and INSTALL STORAGE
other school SPACE
instructional materials
(computers) above
potential flood levels.
 Electrical  Year round
breaker should be  Compliance of Fire Code
installed outside and Building Code of the
classroom and offices Philippines
for easy access esp.
Turning off
immediately during
heavy rains
 Rewiring of  School year
classrooms and offices opening  Compliance of Fire Code
 Electrical and Building Code of the
outlets with  Year round Philippines
cover Installed
in a high areas
where it can’t
be reached with
flood water.

 Clean -Up Drive  Year round  Coordination and

Activity of the school Collaboration of the
and offices stakeholders focusing
 Monitor the on the environmental
cleanliness of preservation.
the school
 premises
including canals
and drainage.
 Tree Planting
Activity
 Mangrove
Planting
 Coastal Clean
Up

PREPAREDNESS  Memorandum of  SCHOOL YEAR  Coordination and

FOR RESPONSE agreement crafted OPENING Collaboration of the
by SSG/SPG SSG/SPG Officers, PTA,
between learners , School heads and
parents , teachers teachers
and school heads
stating bringing of
umbrella, boots
and raincoats as
part of their daily
paraphernalia due
for approval of
school heads and
once approved it
will be
disseminated
during PTA
Meeting.
 Enclosure of  SCHOOL YEAR  Awareness of the plan
student- family OPENING of PTA
reunification
Plan during PTA
Meeting

 Contact  SCHOOL YEAR  Coordination,

numbers of OPENING collaboration and
Students support of PTA
Parents and
Students profile
 Capacity Building  Fund Support
Training of
teachers on
Disaster
preparedness
 Activities
 Organiz  SCHOOL YEAR  Coordination ,
e a School OPENING collaboration ,
DRRM cooperation and
Management Support of the team
Team members , school
 Identify primary  YEAR ROUND heads , teachers and
evacuation areas parents.
for possible
identification of
secondary
evacuation sites  QUARTERLY  Coordination ,
 MULTI-HAZARD collaboration ,
DRILLS cooperation and
Support of the team
members , school
heads , teachers and
parents and
stakeholders

 Awareness of
 Posting of emergency hot lines
Emergency numbers
HOTLINE numbers
in the school
/classrooms and
Division offices

RESPONSE  Activate the DRRM  ONSET OF  Collaboration and

Management Team HAZARD/FLOO Support of the team
 Account no. Of DING members
students and  Coordination and
teachers collaboration with the
division planning office
and school heads

 Inspection school  Coordination and

equipment like Collaboration with
COMPUTERS and supply officer and
other FOR school heads.
POSSIBILITY OF  AVAILABILTY OF
WETTING WITH CONTACT NUMBERS
FLOOD WATER OF PARENTS
 SECURE THE
STUDENTS BY
NOT LETTING
THEM GO
HOME
 INSTEAD
CONTACT
PARENTS TO
FETCH THEIR
CHILDREN.
 SEND REPORT
(RADAR) TO
CENTRAL
OFFICE AND
HARD COPY
THE DIVISION
OFFICE .

REHABILITATION  BUILDING AND  AFTER THE  FUND SUPPORT FOR

AND RECOVERY CLASSROOM ONSET OF REPAIRS
REPAIRS FLOODING

 CLEARING  AFTER THE ONSET  COORDINATION WITH

OPERATIONS OF DISASTER CDRRMO, DPWH AND
ON THE STAKEHOLDER .
SCHOOLS AND
DIVISION
PREMISE

 INSTALLATION OF
TLS WHEN
CLASSROOMS
WERE DAMAGED

 COORDINATION AND
COLLABORATION WITH
DEPED CENTRAL,
CDRRM AND
STAKEHOLDERS
 USE OF ADM”S  AFTER THE ONSET  AVAILABILITY OF ADM’S
FOR OF DISASTER AND MANPOWER
RESUMPTION
OF
CLASSES
 PROVISION OF PFA  AFTER THE ONSET  AVAILABILITY OF PFA
TO AFFECTED OF DISASTER PROVIDERS
LEARNERS AND 
TEACHERS
VI. GAPS AND MEASURES

TABLE 3: GAPS AND MEASURES

RA GAPS MEASURES TO TIMELINE

10121 ADDRESS
THEMATIC GAPS
AREAS
PREVENTION COMPLIANCE OF SCHOOLS INSPECTION AND YEAR ROUND
AND AND OFFICES AND FUND MONITORING OF
MITIGATION SUPPORT TO IMPLEMENT SCHOOLS AND
DRRM PLANS, PROGRAMS COORDINATION
AND ACTIVITIES. MEETING WITH SCHOOL
HEADS AND PARTNERS
PREPAREDNE LACK OF COORDINATION COORDINATION EVERY QUARTER AND AS
SS FOR WITH SCHOOL HEADS, MEETING WITH SCHOOL NEED ARISES
RESPONSE ENGINEER AND PHYSICAL HEADS, ENGINEER AND
FACILITY COORDINATOR PHYSICAL FACILITY
AND MEDICAL TEAMS. COORDINATOR ,
MEDICAL TEAMS
RESPONSE LACK OF COORDINATION EVERY QUARTER AND AS
COORDINATION ,COLLABOR MEETING NEED ARISES
ATION AND FUND SUPPORT
REHABILITATI LACK OF COORDINATION EVERY QUARTER AND AS
ON AND COORDINATION ,COLLABOR MEETING NEED ARISE
RECOVERY ATION AND FUND SUPPORT

VII. AVAILABLE RESOURCES

TABLE 4: AVAILABLE RESOURCES

AVAILABLE QUANTITY UNIT RESOURCE REMARKS
RESOURCES LOCATION
HUMAN RESOURCES:
1 SGOD DIVISION ON DUTY
 MEDICAL CLINIC
OFFICER
 NURSES 7 SGOD DIVISION ON DUTY
CLINIC
 DENTISTS 2 SGOD DIVISION ON DUTY
CLINIC
 GUIDANCE 2 SGOD SGOD,SMN ON DUTY
COUNSELORS SECTION
 DRRM 1 SGOD SGOD,SMN ON DUTY
COORDINATOR SECTION
 NON-HUMAN
RESOURCES
 FIRE 63 ALL ALL AVAILABLE
EXTINGUISHER SCHOOLS, SCHOOLS,
DIVISION OFFICE DIVISION OFFICE
 FIRST AID KITS 63 ALL ALL AVAILABLE
SCHOOLS, SCHOOLS,
DIVISION CLINIC DIVISION CLINIC
 MEGAPHONE 63 ALL ALL AVAILABLE
SCHOOLS, SCHOOLS,
DIVISION OFFICE
DIVISION CLINIC
 EARLY WARNING 63 ALL ALL AVAILABLE
SYSTEM SCHOOLS, SCHOOLS,
(ELECTRIC DIVISION OFFICE DIVISION OFFICE
BELL/BUZZER)
 EMERGENCY AVAILABLE
LIGHTS
 FLASHLIGHTS 63 AVAILABLE

VIII. IMPLEMENTING PARTNERS

TABLE 5: IMPLEMENTING PARTNERS

PARTNERS SPECIFIC LOCATION CONTACT REMARKS

ROLE/SUPPORT OF PERSON AND
PARTNER NUMBER
CDRRMO,TOLEDO DISASTER DIVISION WIDE, ENGR. CONDUCTED
CITY AWARENESS TOLEDO CITY ALEXANDER
PROGRAM DENNIS ABELLA

BFP, TOLEDO CITY FO3 RUTHIE CONDUCTED

OMAYAN
PDRRMO, CEBU  FUNDING ON CEBU CITY ELVIERA SUBANG CONDUCTED
PROVINCE ORIENTATIO
N ON DRR-
CCAM OF
SCHOOL
HEADS AND
SCHOOL DRR
COORDINAT
ORS
 FUNDING ON
ENGAGING
CHILDREN
 THROUGH
SCHOOL RISK
ASSESSMENT
IN
IDENTIFIED 2
SCHOOLS IN
THE DIVISION
OF TOLEDO
CITY.
 LA NINA
CAMPAIGN

SEEDSAsia  TRAININGS ON KATHLEEN CEBU CITY  DONE

PROJECT THE IST PROJECT ALMONTE
(DRRE
INTEGRATION IN
THE
CURRICULUM)
 FUNDING ON  DONE
THE JAPAN
STUDY VISIT
 TRAININGS -ON GOING
ON THE 2ND
PROJECT FOR
SCHOOL
DISASTER
MANAGEMENT

BARANGAY  FUND SUPPORT TOLEDO CITY

AND HUMAN
RESOURCE
PTA OFFICERS  FUND SUPPORT TOLEDO CITY
AND MEMBERS AND HUMAN DIVISION
RESOURCE
PRIVATE SECTORS  FUND SUPPORT TOLEDO CITY
DIVISION