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    ANSWER KEY JULY 2022 Ewc Minute Meeting

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    Lili Jeon
    This document provides the answer key for a writing test on minutes of a meeting. It outlines the formatting, content, and language requirements for the minutes. The formatting section specifies the heading elements. The content section lists 8 items that must be included, such as the chairperson's welcome, matters arising, and motions. It provides detail on what should be included for each motion. The language section describes the point scale for evaluating the formality and accuracy of the language used.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    ANSWER KEY JULY 2022 Ewc Minute Meeting

    Uploaded by

    Lili Jeon
    195 views4 pages
    This document provides the answer key for a writing test on minutes of a meeting. It outlines the formatting, content, and language requirements for the minutes. The formatting section specifies the heading elements. The content section lists 8 items that must be included, such as the chairperson's welcome, matters arising, and motions. It provides detail on what should be included for each motion. The language section describes the point scale for evaluating the formality and accuracy of the language used.

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    ANSWER KEY JULY 2022 ewc minute meeting

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    This document provides the answer key for a writing test on minutes of a meeting. It outlines the formatting, content, and language requirements for the minutes. The formatting section specifies the heading elements. The content section lists 8 items that must be included, such as the chairperson's welcome, matters arising, and motions. It provides detail on what should be included for each motion. The language section describes the point scale for evaluating the formality and accuracy of the language used.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    195 views4 pages

    ANSWER KEY JULY 2022 Ewc Minute Meeting

    Uploaded by

    Lili Jeon
    This document provides the answer key for a writing test on minutes of a meeting. It outlines the formatting, content, and language requirements for the minutes. The formatting section specifies the heading elements. The content section lists 8 items that must be included, such as the chairperson's welcome, matters arising, and motions. It provides detail on what should be included for each motion. The language section describes the point scale for evaluating the formality and accuracy of the language used.

    Copyright:

    © All Rights Reserved
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    CONFIDENTIAL LG/JULY 2022/EWC663 (SET 1)

    UNIVERSITI TEKNOLOGI MARA


    AKADEMI PENGAJIAN BAHASA
    WRITING TEST
    MINUTES OF MEETING (30 MARKS)
    SEMESTER: MAC - OGOS 2022
    ENGLISH FOR MEETINGS AND DISCUSSIONS (EWC663)
    ANSWER KEY

    MINUTES OF MEETING
    FORMAT/LAYOUT : 3 MARKS

    CONTENT : 12 MARKS

    LANGUAGE : 15 MARKS

    TOTAL : 30 MARKS

    FORMAT/LAYOUT: 3 MARKS

    1. Title/heading:
    a. The name of the company must be placed at the top and in the middle of the page:
    WeCare4U
    b. The word “minutes” must be included in the heading.
    c. Type of meeting: 2nd Departmental Meeting (must be included in the heading)
    d. Date:12th of June 2022 (must be included in the heading)
    e. Time: 9.30am - 12.30pm (must be included in the heading)
    f. Venue: Cendekia Meeting Room (must be included in the heading)

    2. Must include a list of those present, including ONE CHAIRPERSON and ONE SECRETARY
    and salutations, e.g. Mr., Mrs., Miss, etc.

    3. All headings and subheadings must be accurate and must follow the order of the agenda.

    4. Signature of the Secretary and the date must be included at the end of the minutes. The
    Chairperson’s signature and the date must not be included (deduct 0.5 marks for any
    missing or added items).

    ©Hak Cipta Universiti Teknologi MARA CONFIDENTIAL


    CONFIDENTIAL LG/JULY 2022/EWC663 (SET 1)

    This format is required:

    ………………………. …………………….
    Signed By Date
    Dato’ Syed Ibrahim
    Chairperson

    Iman 15 June 2022


    ………………………. …………………….
    Recorded By Date
    Ms. Iman Rashid
    Secretary

    (Accept any date after the meeting.)

    5. Numbering system (accept decimal or alpha-numeric numbering system as long as it is


    consistent).

    If any one of the formats/layouts from items 1 – 5 is left out or is incorrect, deduct ½
    mark for each format/layout - up to a maximum of 3 marks.

    CONTENT: 12 MARKS

    All the items here are compulsory:

    No. Item Marks

    1.0 Chairperson’s Welcome Address 1


    If the time is not mentioned, award only 0.5 marks. Total 1

    2.0 Apologies for Absence


    Apologies for absence were received from Ms. Atisha Abu Bakar who ½
    was away on medical leave and Ustaz Fawwaz Iskandar who was ½
    attending a short counselling course.
    Total 1

    3.0 Minutes of the Previous Meeting


    There was an error in the minutes of the previous meeting. ½

    Mr X / Ms Y (any name from the attendees list) proposed that the minutes 1
    of the previous meeting be passed as a true document and Mr X / Ms.Y
    seconded.
    ● Must include a proposer to propose that the minutes of the
    previous meeting be passed as a true record.

    ©Hak Cipta Universiti Teknologi MARA CONFIDENTIAL


    CONFIDENTIAL LG/JULY 2022/EWC663 (SET 1)

    ● Must include a seconder.


    (Must include both proposer and seconder. No marks are awarded if
    only 1 is mentioned.)

    ● Must include the words “the Chairperson signed and confirmed ½


    the minutes as a true record”.
    Total 2

    4.0 Matters Arising


    Either:
    ● Accept any suitable name(s) and matter(s) arising – Students can ½
    invent details where necessary.
    or or
    ● There is no matter arising. ½
    Total 0.5

    5.0 Special Business


    Must include the words “The Chairperson announced…” or “The ½
    Chairperson informed...”, or “The Chairperson declared…”. (0.5 x 1 =
    0.5)
    5.1 Organising Fundraising Activities for Rehabilitation Centres
    5.2 Conducting Mental Health Awareness Programmes
    5.3 Increasing Social Media Presence

    Each of the two motions:


    ● Must include a person proposing an idea and must have a ½
    seconder.
    ● Must include a person disagreeing with the idea and proposing a ½
    new idea, and must have a seconder.
    ● The resolution must be put to a vote, in accordance with the ratio 1
    of the attendees of the meeting (the Chairperson must not be
    included in the voting).
    (2 x 2 = 4)
    The other motion:
    ● Must include a person proposing an idea and must have a
    seconder 1
    ● The resolution must be agreed/unanimously agreed.
    ½
    (1.5 x 1 =
    1.5)
    (Must include both proposer and seconder. No marks awarded for
    resolution if proposer and seconder are incorrect or not mentioned)

    * If a motion is put to a vote, there must be TWO (2) proposals.


    * At least TWO (2) out of THREE (3) motions must be put to a vote,
    and only ONE (1) item can be unanimously agreed.
    Total 6
    * Award marks only for THREE (3) special business items.

    6.0 Any Other Business

    ©Hak Cipta Universiti Teknologi MARA CONFIDENTIAL


    CONFIDENTIAL LG/JULY 2022/EWC663 (SET 1)

    Mr. X/Ms. Y proposed to introduce a corporate uniform. ½

    Total 0.5

    7.0 Date, time and venue of next meeting


    Must have all THREE items mentioned, i.e. the DATE, the TIME, and the ½
    VENUE. Total 0.5
    * If any one of the three items is missing, minus 0.5 mark from
    ‘Content’.

    8.0 Close
    The CHAIRMAN must close/adjourn the meeting at 12.30pm. ½
    * If the time is incorrect, minus 0.5 mark from ‘Content’.
    Total 0.5
    TOTAL MARKS 12

    LANGUAGE: 15 MARKS

    MARKS DESCRIPTION

    1-5 Weak (meaning is distorted)

    6-8 Satisfactory (errors do not distort meaning)


    Comprehensible but language is less formal

    9-11 Good (minor errors)


    Grammatically correct formal language

    12-15 Excellent (error-free)


    Formal language of minutes: passive voice, subjunctive structure

    END OF ANSWER KEY

    ©Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

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