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    Lesson 4 Minutes

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    romerodriguez32
    Here is a draft meeting minutes following the sample format: Meeting/Project Name: IC-Jeep 120 Meeting Date of Meeting: January 15, 2023 Time: 10:00am Minutes Prepared by: John Doe Location: Zoom Meeting Names of Attendees: Jane Smith, Mark Johnson, Lisa Wang, David Lee Names of Absentees: N/A Facilitator: Jane Smith Agenda #1: Review progress on new Jeep model Notes: The team provided updates on design, engineering and production. Some design changes were proposed and agreed upon. Action Items: Mark to finalize design changes. Lisa to update production timeline. Deadlines:

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    © All Rights Reserved
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    Lesson 4 Minutes

    Uploaded by

    romerodriguez32
    38 views17 pages
    Here is a draft meeting minutes following the sample format: Meeting/Project Name: IC-Jeep 120 Meeting Date of Meeting: January 15, 2023 Time: 10:00am Minutes Prepared by: John Doe Location: Zoom Meeting Names of Attendees: Jane Smith, Mark Johnson, Lisa Wang, David Lee Names of Absentees: N/A Facilitator: Jane Smith Agenda #1: Review progress on new Jeep model Notes: The team provided updates on design, engineering and production. Some design changes were proposed and agreed upon. Action Items: Mark to finalize design changes. Lisa to update production timeline. Deadlines:

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    IC-JEEP

    Original Title

    Lesson-4-Minutes

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    Here is a draft meeting minutes following the sample format: Meeting/Project Name: IC-Jeep 120 Meeting Date of Meeting: January 15, 2023 Time: 10:00am Minutes Prepared by: John Doe Location: Zoom Meeting Names of Attendees: Jane Smith, Mark Johnson, Lisa Wang, David Lee Names of Absentees: N/A Facilitator: Jane Smith Agenda #1: Review progress on new Jeep model Notes: The team provided updates on design, engineering and production. Some design changes were proposed and agreed upon. Action Items: Mark to finalize design changes. Lisa to update production timeline. Deadlines:

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    38 views17 pages

    Lesson 4 Minutes

    Uploaded by

    romerodriguez32
    Here is a draft meeting minutes following the sample format: Meeting/Project Name: IC-Jeep 120 Meeting Date of Meeting: January 15, 2023 Time: 10:00am Minutes Prepared by: John Doe Location: Zoom Meeting Names of Attendees: Jane Smith, Mark Johnson, Lisa Wang, David Lee Names of Absentees: N/A Facilitator: Jane Smith Agenda #1: Review progress on new Jeep model Notes: The team provided updates on design, engineering and production. Some design changes were proposed and agreed upon. Action Items: Mark to finalize design changes. Lisa to update production timeline. Deadlines:

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    MINUTES OF A

    MEETING
    IC-JEEP 120
    What are
    MINUTES?
    ⮚ It came from the Latin term
    “minutia” which means
    trifles or details.

    ⮚ These are details of what


    happened during a meeting.
    PURPOSE of Meeting Minutes
    o It provides a historical record of a company’s
    discussions, decisions, and long-term planning.
    o It will be used as a record for future references.
    Who is responsible for keeping meeting
    minutes?
    o Clerk or
    Secretary

    Their jobs include attending meetings, taking


    minutes, and developing a system to store and
    make them available for future use.
    IMPORTANCE of Meeting Minutes
    o It keeps a record of a group’s decisions and
    actions.
    o It is a reminder of who was given assignments.
    o It is an evidence of deadlines.
    o It benefits people who are absent during the
    meeting.
    o It is time-saving.
    What does a MINUTE contain?
    ✔ Date and time of the meeting;
    ✔ Names of attendees, as well as absent participants;
    ✔ Acceptance or amendments made to the previous
    meeting’s minutes;
    ✔ Decisions made regarding the agenda
    Forms of Recording
    o Video recording
    o Audio recording
    o Hand recording
    How to Write
    a Meeting
    Minutes
    How to Take Minutes During a Meeting
    o Break up the Minutes into Sections
    Follow the meeting agenda, record names and
    stances of speakers. For every vote, note how
    each board member voted.
    Activities Undertaken or Agreed
    Upon:
    o Next steps

    o Outcomes of Elections

    o Motions accepted or rejected


    T h e s i s
    o New business/projects

    o Date and time of the next meeting


    How much detail should the Minutes
    include?
    o Minutes should be thoughtful and takes a lot of
    discretion
    Creating lengthy detailed minutes might be
    less helpful for a board member, who is
    looking for a quick overview of what has been
    discussed.
    The person writing the minutes should NEVER
    include any confidential information.
    Essentials of Writing Minutes
    ✔ Record simple short statements
    ✔ Keep it BRIEF and CLEAR
    ✔ Circulate within a week
    ✔ Impersonal tone
    ✔ Reported speech
    REMEMBER, when writing a meeting
    MINUTES

    ✔ When the meeting ends, don’t take too long to


    write the minutes.
    ✔ Review the outline that you had created earlier and
    make adjustments when necessary.
    ✔ Revise the minutes and make sure they’re brief and
    clear.
    Examples:
    Examples:
    Sample
    Format:
    Meeting/Project Name:
    Date of Meeting: Time:
    Minutes Prepared by: Location:
    Names of Attendees:
    Names of Absentees:
    Facilitator:
    Agenda #1:
    Notes:
    Actions Items:
    Deadlines:
    Next Scheduled Meeting:
    Activity:
    Create a meeting minutes for the sample meeting.
    NOTE: You must write the agenda and include important
    details.

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