Class 9 Information Technology CBSE Code 402Unit-3 Digital Documentation

1. Which of following is not a component of the Office Suite?

(a) Writer
(b) Impress
(c) Internet Explorer
(d) Base
Ans: (c) Internet Explorer
2. The most widely used word processing software in late 1970swas .
(a) Word Perfect
(b) Word
(c) Word Star
(d) Writer
Ans: (c) Word Star
3. We can change the mistakes noticed in which of the following?
(a) Electronic typewriter
(b) Word processor software
(c) Simple typewriter
(d) Both (a) and (b)
Ans: (d) Both (a) and (b)
4. Header and Footer is available in which of the following menus?
(a) File Menu
(b) Insert Menu
(c) View Menu
(d) Edit Menu
Ans:(b) Insert Menu
5. To hide or view ruler we should go to which of the following menus?
(a) Tools Menu
(b) Insert Menu
(c) View Menu
(d) Edit Menu
Ans:(c) View Menu
6. To check the grammar we should go to which of the followingmenus?
(a) Tools Menu
(b) Insert Menu
(c) View Menu
(d) Edit Menu
Ans: (a) Tools Menu
7. To replace a word Bombay with Mumbai, we should go to which of thefollowing menus?
(a) Tools Menu
(b) Edit Menu
(c) View Menu
(d) Language Menu
Ans: (b) Edit Menu
8. To close an opened document, we should to go to which of thefollowing menus?
(a) File Menu
(b) Insert Menu
(c) View Menu
(d) Edit Menu
Ans: (a) File Menu
9. Which of the following is the default extension of the writer file?
(a) .obt
(b) .doc
(c) .odt
(d) .docx
Ans: (c) .odt
10. Which of the following technique selects a sentence in Writer?
(a) Single click (Pressing left button of mouse)
(b) Double Click
(c) Triple Click
(d) None of the above
Ans:(c) Triple Click
11. Which of the following is a shortcut key to Redo any operation?
(a) CTRL + R
(b) CTRL + Y
(c) CTRL + X
(d) CTRL + Z
Ans: (b) CTRL + Y
12. To find a word in a document we can use which of the followingfunction key?
(a) F5 key
(b) F8 key
(c) Fl key
(d) None of the above
Ans: (d) None of the above
13. Spellings are corrected automatically in Writer because of which ofthe following features?
(a) Auto Text
(b) Auto Correct
(c) Auto Complete
(d) All of the above
Ans: (b) Auto Correct
14. The default table size is .
(a) 1 column, 1 row
(b) 2 columns, 1 row
(c) 2 columns, 2 rows
(d) 1 column, 2 rows
Ans: (a) 1 column, 1 row
15. What is the shape of the mouse pointer when drawing a table?
(a) Pencil
(b) White pointing arrow
(c) Black pointing arrow
(d) Black plus
Ans: (b) White pointing arrow
16. Which shortcut key is used for automatic spell checking?
(a) SHIFT + INSERT
(b) SHIFT + F7
(c) CTRL + INSERT
(d) TAB + INSERT
Ans: (b) SHIFT + F7
17. Which shortcut key is used to insert table?
(a) CTRL + F12
(b) ALT + DELETE
(c) CTRL + DELETE
(d) TAB + DELETE
Ans: (a) CTRL + F12
18. Which of the following is not valid type of data source in mailmerge?
(a) Spreadsheet
(b) Text files
(c) MySQL
(d) CSV file
Ans: (b) Text files
19. The default orientation of a page in Writer is .
(a) portrait
(b) landscape
(c) book
(d) None of the above
Ans: (a) portrait
20. Which of the following does not come under page formatting?
(a) Setting margins
(b) Find and replace
(c) Setting header and footer
(d) Page orientation
Ans: (b) Find and replace
21. Saving an existing document with some other name using the SaveAs option .
(a) replaces the current document
(b) leaves the current document intact
(c) is not possible
(d) closes the document
Ans: (b) leaves the current document intact
22. Keyboard shortcut to italicize the selected text is
(a) Ctrl + U
(b) Shift + U
(c) Ctrl + I
(d) Shift + I
Ans: (c) Ctrl + I
23. Which option should be used to type H2O, to get 2 at its properplace?
(a) Bold
(b) Superscript
(c) Underline
(d) Subscript
Ans: (d) Subscript
24. What option should be used to to change the word ‘Books’ to theword ‘Copies’ in a document?
(a) Find
(b) Find and Replace
(c) Spell check
(d) Spelling and grammar check
Ans: (b) Find and Replace
25. What is the option to print the document so that the height of thepage is less than its width?
(a) Landscape
(b) Portrait
(c) Indent
(d) Tab setting
Ans: (a) Landscape
Fill in the blanks:

1. The submenu item with three dots ‘…’ just after the submenu name,
denote that it will open the dialog box
2. The submenu item with right hand side arrows ‘►’, means, clicking
on it will open Submenu
3. Formatting Tool Bar contains various options for documentformatting
4. By pressing the Home key you jump to the beginning of the line andby pressing the End key you jump to end of the line
5. After using the undo command, to go back again to the previous position the, redo option or command is used.
6. Double click is used to select the word
7. Headers appear at the top and footers appear at the bottom of every page.
8. In the landscape page orientation the height of the page is less thanits width.
9. The Print Preview option is used to see how the document will looklike when it will be printed.
10. In mail merge the file holding the mailing addresses is calledas data source.
State whether the following statements are True or False
1. To open word processor ‘Window’ menu option is selected.
ANS: (TRUE)
2. Current file name is shown in Status Bar.
ANS: (FALSE)
3. Open icon for opening a file is part of Standard Tool Bar.
ANS: (TRUE)
4. Format Menu contains the options that apply to the whole document.
ANS: (TRUE)
5. It is possible to open a MS-Word file in Libre Office-Writer.
ANS: (TRUE)
6. We cannot open Libre Office-Writer file in MS-Word.
ANS: (TRUE)
7. Writer does not permit to copy a selected text in to another document.
ANS: (FALSE)
8. It is possible to copy a selected text without using Menu options and keyboard options.
ANS: (TRUE)
9. To open the ‘Find & Replace’ dialog box, we have to go to Format menu.
ANS: (FALSE)
10. We can find all the cities included in a document using ‘Find and Replace’
feature of Writer.
ANS: (TRUE)
11. While typing if an incorrect spelling is detected a red line is marked under it. After correcting it, the red line is converted into green line.
ANS: (FALSE)
12. The text written in Header and Footer is printed on each page of thedocument.
ANS: (TRUE)
13. The page number appears with gray background and is printed withbackground.
ANS: (TRUE)
14. Writer creates a table as wide as the page area.
ANS: (TRUE)
15. A new column is created in table by pressing tab key.
ANS: (FALSE)
16. Mail merge is used to prepare multiple copies of the same document.
ANS: (FALSE)
17. The Form Letter contains the variable information in mail merge.
ANS: (FALSE)
18. The portrait and landscape orientations are set in Paper option under properties.
ANS: (FALSE)
19. In Print Range by default current page is selected for printing.
ANS: (TRUE)
20. By default the page size is A4
ANS: (TRUE)

Short answer questions

Que 1.In a document all the occurrences of word “this” have to be changed to“these”. Which option is suitable for this and what is the
shortcut commandused for it?
Ans: Find and Replace option is suitable to replace all the occurrences of word “this” by another word “these”. Shortcut command used for it
is Ctrl + H in LibreOffice. Shortcut command used for it is Ctrl + F in OpenOffice.
Que 2. Which two documents are essential for mail merge?
Ans: 1.Main Document
 2. Data Source
Que 3.Explain the concept of Word Processing.
Ans: Word processing is the use of computer software to enter, edit, format, store, retrieve and print the document. The document can be
a letter, notice,report, business correspondence, etc.
Que 4. List the various software available for word processing.
Ans: Various software available for word processing are:
1. Microsoft Word
2. LibreOffice Writer
3. OpenOffice Writer
4. Google Docs

Word Processor Text Editor

It allows you to edit the text with multiple

A text editor is used to writing and edits text.
other functions like formatting of text.

It is a more extensive type of text editor. It is used to edit plain text files.
Que 5. List the various components of LibreOffice suite. Explain eachcomponent in one line.

It helps in functioning the automatic

In this, You can also cut, copy, paste, undo and redo
grammar and spelling checks.
your text.

It comes in with some predefined themes

Text formatting is not available in this editor.
and templates into it which makes it easier.

The famous word processors are WordPad,

It includes CSS, PHP, HTML, JavaScript, and other
NotePad, AppleWorks, Microsoft.
languages.
 Ans: These are the components of LibreOffice suite:
(1). Word Processing:- is the software that permits the user to write edit his workin the documents.
(2). Spreadsheets:- is the application that permits the user to store the data inthe tabular form.
(3). Presentations: -is the application that permits the user to store and displaythe data in slide show.
(4). Vector Graphics and Flowcharts: -is the application that permits the user tocompose or edit the vector graphics images.
(5). Databases: – is the application that permits the user to store the data usingmodelling technique.

Que 6. Compare the features of manual typewriter, electronic typewriter andword processing software.
Ans:
Que 7. Explain the different views to display a document.
Ans: Different views to display a document in a LibreOffice Writer are:
1. Normal View: It is default view in Writer. This view allows to do formatting of adocument. Page break is visible in this view.
2. Web: This view shows that how your page will look like when you publish your page on Internet. Page break is not visible in this group.

Manual typewriter Electronic typewriter Word processing software

It is a hardware. It is a hardware. It is a software.

Once typed can not be changed. Minor changes can be done. All type of changes can be
done.

Very small size screen to

No screen to display the contents. Entire content is visible on
display the contents
monitor.

Special symbol can not be

Special symbol can not be inserted. Special symbol can be
inserted.
inserted.
Que 8. What are the various methods for selecting the text in a document? Givethe steps to select a paragraph.
Ans:Selectalltext

1. Click anywhere within the document.

2. Press Ctrl+A on your keyboard to select all text in the document.
Selectspecific text
You can also select a specific word, line of text, or one or more paragraphs.
1. Place your cursor in front of the first letter of the word, sentence, or paragraphs you want to select.
2. Click and hold while you drag your cursor to select the text you want.
Other ways to select text

 To select a single word, quickly double-click that word.

 To select a line of text, place your cursor at the start of the line, and press Shift + down arrow.
 To select a paragraph, place your cursor at the start of the paragraph, and press Ctrl + Shift + down arrow.
Que 9. What are the special characters? How can you insert them in adocument?
Ans: Special Characters: Special characters are special formatting character which are applied in documents for better formatting they
are not any text ,Symbol etc.

Example — # , @ , * , _ , €, ¥ , ¢ , £

To insert Special characters in a document follow mentioned steps: Place the cursor where you want to insert special character
in document.Click on Insert tab
Select Symbol from Symbol group. Select More Symbols option

The symbols dialog box will appear . There click on special characters tab.

Double-Click the character which you want to insert and click Insert button.
Que 10.How will you count the total words of a document?
Ans: Word count is shown in the status bar, and is kept up to date as you edit.If you want to count only some text of your document, select the
text.
To display extended statistics such as count of characters without spaces,choose Tools – Word Count.
Que 11. What are the various menu of Writer GUI?
Ans: various menu of Writer GUI:
File Edit
Insert
FormatView
Table Form
Tools
WindowHelp
Que 12. What is the default extension assigned to the document in Writer whenyou save it? Write down the steps to save the document to
Microsoft Word document?
Ans: Default extension assigned to the document in Writer when is .odt
Save your document
Click FILE > Save, pick or browse to a folder, type a name for your document inthe File name box, and click Save.
Save your work as you go Ctrl+ S often.
Que 13. What is the importance of password in the document? How will youprotect the document using password in Writer?
Ans: The password is very important in the document for proper authorization. We can protect the document using the
password byproviding security to the users.
Only authorized users can open their accounts or can access their documents using the password option.
Steps to save a document using password are:
1. Select File —-> Save
2. Type a suitable name for the document.
3. Put a tick on the checkbox Save with a password.
4. Type the password to open the file in Set password dialog box.
5. Type the same password in the second box and click OK button.
Que 14. What is mail merge? Write down the steps to create mailing labels topaste on wedding cards.
Ans: Mail merge is the process of merging the main document with the mailingaddress of various persons. The main document is merged with
the mailing address. It is used to send invitations, letters or to print certificates for several people.
Steps to create mailing labels are:
1. Choose File > New > Labels
2. On the Labels tab, select the Database and Table.
3. Click the drop down arrow under Database field and move the requiredfield to Label text area.
4. On the Options tab, ensure that the Synchronize contents option isselected.
5. Click New Document. Now you have a new single document containing a series of frames, one for each label of the selected type and
filled with thedata source address fields that you selected.
Que 15. What are the advantages of table?
Ans: Advantages of Table are:
1. Tables provide fast and efficient readability across issues displayed in rowsand columns.
2. It gives better understanding of data which involves numbers also.