REVISIT

º A word processor is an
Jocument. It can help usapplication software which is commonly used to
create letters, applications, resumes, create, edit, format, and print a
invitations, and many more things. articles, poems, booklets, advertisements,
OnenOffice Writer is atree and
he used on any platform, like open-source word processor that is a part of the OpenOffice
Windows. Mac, Linux, Solaris, etc. It can be easily package. It can
org. downloaded from openoffice.
A document created can be seen in three different layouts by
Print layout displays the headers and usingthe given options in the VIEWMenu.
lines and paragraphs.
footers, page margins, and actual content with
proper line spacing in
Web layout gives you the view of the
Youcan use View > Zoom to increasedocument
as it appears in online mode when
or decrease the size of the view. opened in any browser.
Full Screen feature can be used in both
Print Layout and Web Layout.
º Spacebar Key, Enter Key and Tab Key are
the document is printed.
non-printing characters of the document as they do not appear when
"Undo' option lets you delete the last change made in the
document.
Redo helps youto restore the task that was previously
undone. It is the reverse of undo.
Selecting any text is required for performing actions like cut, copy, move, colour
it. The text selection can be done for change, size change, etc. on
non-consecutive text as wel as vertical block of text.
º Find and Replace' option is used to locate aspecific text in a
document and in case required it can be replaced also.
ºAthesaurus is a special tool that provides synonyms (different words with the same
meaning) and antonyms
(words with the opposite meaning) for the selected word.
º Superscript is a number or letter written in smaller font and above the other character baseline.
Exponents in
mathematics, 'th' with the day in date are written using superscripts in adocument.
Subscript is anumber or letter written in smaller font and below the other character baseline. In science,
chemical equations are written using subscripts in a document.
collection of relevant sentences written together will make a paragraph.
A
Bullets are used to create a list where the sequence of theoptions is not important. For example, list of
friends,shopping list, list of participants, etc.
Numberings are used to create a list where sequence plays an important role. Examples: Stepsof Experiments
in Science,Recipe Making Steps, Steps of Instructions, etc.
The representation of data in the form of rows and columns is called a table. Atable can be created with one
rOw and one column also., The intersection of a row and a column will make a cell.
Mail Merge is an important feature of any word processor document. It is the process of merging a Main
DOCument with the Data source file to create form letters that can be invitations, letters, mailing labels, or
printing certificates for several people.
to multiple
Main Document' is adocument that has a common letter or an invitation that needs to be sent
recipients.
º 'Data Source' is a data file which contains the mailing address from adatabase or spreadsheet or tabular data
inthe OpenOffice
Writer.
Exercise
Solved
SECTIONA(Objective Type Questions)

A. Choose the correct option.

1. What is the extension of files of OpenOffice Writer?
b. .ods
a. .odt
C. .doc d. .xls

2. Which of following is not a component of the Office Suite? [NCERT]

a. Writer b. Impress
d. Base
c. Internet Explorer
3. Letters, labels, reports are the examples of.
b. Database
a. Spreadsheet
c. Documents d. presentation
4. The most widely used word processing software in late 1970s [NCERT]
a. Word Perfect b. Word
c. Word Star d. Writer

5 is a computer application used for edit, format, store, retrieve and print the document.
a. Word Processing b. Digital Documentation
c. Word Processor d. Spreadsheet
6. We can change the mistakes noticed in which of the following? [NCERT]
a. Electronic typewriter b. Word processor software
c. Simple typewriter d. Both a. and b.

7. WYSIWYG means
a. What You See Was YouGet b. What You See Is What You Get
c. Where You See Is What You Get d. What yousee iswhere youget
8. Header and Footer is available in which of the following menus? [NCERT]
a. File Menu b. Insert Menu
c. View Menu d. Edit Menu

9. Web-based word processor are

a. Google Docs b. Office 365 Word
c. Microsoft OneDrive Word d. All of the above

10. The toolbar with the icons of Cut, Copy and Paste is
a. Standard Toolbar b. Formatting Toolbar
c. Menu bar d. Title Bar

11. Vertical bar/cursor blinking on the top left corner of the blank document is is called
a. Insertion Point b. Cursor Point
c. Modify Point d. Modify Cursor
 12. To hide or view ruler we should go to which of the
a. Tools Menu following menus? [NCERT]
c. View Menu b. Insert Menu
d. Edit Menu
is a non-printing
13
a. Ctrl key
character.
c. Caps lock Key b. Enter key
d. Shift Key
Shortcut key for selecting the whole document is
a. Ctrl+C
c. Ctrl+A
b. Ctrl+s
d. Ctrl+Z
15. The cut/copy data is placed in the section of RAM called
a. Memory
b. Clipboard
c. Dashboard
d. Copyboard
16 To check the grammar we should go to which of the following
menus? [NCERT]
a. Tools Menu
b. Insert Menu
c. View Menu d. Edit Menu
Ans. 1. a 2.c 3. c 4. c 5.c 6. b 7.b 8.b 9. d 10. a 11. a 12. c 13. b 14. c 15.b 16. a
B. Fill in the blanks.

1. Aprocess of making and maintaining a document is called

2. Data arranged in tabular form in mail merge is called.
3. Top most bar of Writer Window is called

4 is the default name of the document.

5 appears belowthe title bar.
Ans. 1. documentation 2. Data source file 3. Title Bar 4. Untitled1 5. Menu bar

C. State whether the following statements are true or false:

1. Atable once created cannot be modified.
option is selected. [NCERT]
Z. Toopen word processor 'Window' menu
3. Aword processor is used to create graphs.
[(NCERT]
4. Current file name is shown in Status Bar.
S. We can save a file with a password.
[NCERT]
is part of Standard Tool Bar.
O. Open icon for opening a file
As.
can be created using Save
Another copy of the same file [NCERT)
whole document.
the options that apply to the
8. Format Menu contains office.
spruce created onlyin an open
9. Afile can be merged with a data [NCERT)
Libre Office-Writer.
10. It is possible to open a MS-Word file in 7. True 8. True 9. False 10. True
True 6. False
Ans. 1. False 2.True 3. False 4. False 5.
 SECTION B (Subjective Type Questions)

A. Short answer type questions:

1. Write the names of commonly used word processing software.
Ans. The commonly used word processing software are:
" Word Pad
Microsoft Word
Google docs
OpenOffice Writer
LibreOffice Writer
2. Differentiate between cut-paste and copy-paste.
Ans. Cut and Paste: It moves a selected text from one place to another.
Copy and Paste: It makes a duplicate copy of selected text.
3. What are non-printing characters?
Ans. Space bar Key, Enter Key and Tab Key are non-printing characters of the document as they do not appear when the
document is printed. They help in the formatting of a document specially when we need to keep a track of tabs and the
spacing for the proper layout of a document.
4. Name two different ways of selecting text.
Ans. The two different ways to select a text are:
Non-consecutive Text
It is selecting the text which is located at different places throughout the document.
Vertical Block
Vertical block selection can be done in a paragraph or 'column' of text that is separated by spaces or
tabs.
5. What is the use of bullets and numbering? Give steps to insert them in a
document.
Ans. Bullets are used to create a list where the sequence of the options are not important. Example: List of
friends, Shopping
List, List of participants, etc.
We can use these options:
Select Format ’ Bullet and Numbering.
" Using Bullet and Numbering tool present on formatting Toolbar.
6. Define Mail Merge?
Ans. Mail Merge is an important feature of any word processor document. It is the process of merging a Main
Document with the
Data source file to create form letters that can be invitations, letters, mailing labels or
printing certificates for several people.
Since the main document is merged with the mailing address hence it is named as
Mail Merge.
7. How can we create multiple columns in a document?
Ans. In a document, a page can be divided into two or three columns just like in
magazines and newspapers. We can easily
arrange the text into columns before or after adding the text. The steps are:
Format ’Columns ’ Columns=any number ’ Width & Spacing if needed ’ Ok
8. What are the Special characters? How can you insert them in a document?
[NCERT)
Ans. Specialcharacters like 1, 4’, H, etc., which cannot be typed by using the keyboard can easily be
added by selecting Insert
’ Special Character. It will open a window with special characters
available in OpenOffice Writer.
9. What is the importance of password in the document? How will you
protect the document using password in Writer?
(NCERT)
Ans. The Save with a password option is selected in the Save As dialog box in case
you want to assign a password to open a Tie
After this option is selected then the given dialog box appears where you give apassword which can
be used at the time
of opening a file.
 questions:
8. Long answer type
, What is tables? How do we insert them in a document?
Ans The representation of data in the form of rows and columns is called a table. Atable can be created with one row and one
column also. The intersection of a row and a column will make acell.
Some of the examples of tables are list of friends, student details, emplovee details, etc.
We can create table in the given ways:
Using the Table icon H on the Standard toolbar.
OR
Select Insert ’ 'Table...’ Insert Table from the Menu bar
OR
Using Shortcut key Ctrl+F12
2. What are Headers and footers? How do we insert them ina document?
Ans. Header appears at the top of each page in a document like the author's name, book title, company logo etc. Footers appear
at the bottom of each page like page number, document information etc. In a document with multiple pages, adding
header and footer increases the readability of the document.
The steps to add header and footer are:
Insert ’ Header and Footer ’ Header
Insert ’ Header and Footer’ Footer

3. Name four types of horizontal alignment available in digital documentation.

Ans. Horizontal: Alignment of text with respect to left and right margins of the document. There are four types of Horizontal
alignment:
a. Left (Default): Text is aligned on the left margin with irregular alignment of the right side. Shortcut keys for Left
alignment is Ctrl+L
b. Right: Text is aligned on the Right margin with irregular alignment of the left side. Shortcut keys for Right alignment
is Ctrl+R
C. Centered: = Text is aligned keeping in mind the center of the page with irregular placement of text on both left and
right margins. Shortcut keys for Centered alignment is Ctrl+E
d. Justified: Text is aligned properlyon both left and right margins. Shortcut keys for Justified alignment is Ctr+)
4. Write a short note on Indentation.
Ans. Indent is the space (gap)of text (a line or paragraph) from the edge/margin of the page. The margin settings are applied
to the whole document or the text area but indentation sets the space of a paragraph from the margin with respect to the
rest of the text that is below or above it. Different types of indentations are:
Before Text/Left Indent: This option indents text from the left margin.
" After Text/Right Indent: This option indents text from the right margin.
" First Line Indent: This option indents the first line of a paragraph from the left margin.
S. What is a superscript and a subscript? Write the steps to apply the superscript and subscript.
Ans. Superscript is a number or letter written in smaller font and above the other character baseline. Exponents in mathematics
th with the day in date are written using superscripts in a document.
Subscript is a number or letter written in smaller font and below the other character baseline. In Science. chemical
equations are written using subscripts in a document.
lo apply superscript, perform the following steps:
Step 1: Select the text.
 Step 2: Select the Format -’ Character >Position ’ Superscript option.
To apply subscript:
Step 1: Select the text.
Step 2: Select the Format ’ Character ’ Position ’ Subscript option.
6. Explain the different views to display a document.
Ans. Adocument created can be seen in three different layouts by using the given options in the View Menu. Let us learn about
(NCERT)
them. Print Layout. This is the default view of a document. It gives you a complete view of the document as it appears in the
print out. It displays the headers and footers, page margins, actual content with proper line spacing in lines and paragraphs
This view implements the important feature WYSIWYG. You can use View ’ Zoom to increase or decrease the size of the view
Web Layout
It gives you the view of the document as it appears in online mode when opened in any browser. You can use View ’ zoom
to increase or decrease the size of the view.
Full Screen

Inthis view, the document fills the entire screen.This feature can be used in both Print Layout and Web Layout. Only the
page in the full screen will be displayed with no menu bar, toolbars, scrollbars.Close the FullScreen by Pressing Esc key will
be displayed to help you exit the fullscreen view.
21= #Experiential learning
C. Competency-based/Application-based questions: Century
Skils #Technology Literacy
1. Vasu has typed a paragraph in OpenOffice Writer but he finds that some of the words in his document are marked by red
wavy lines. Why do these lines appear and how can he remove them?
Ans. The red wavy lines mark the presence of spelling mistakes. He can remove them by selecting the 'Spelling and Grammar'
option from the Tools' menu. This will take him toa Suggestion box where he can selectthe correct word that fits in place
of the mis-spelt word.
2. Megha mistakenly typed the word 'rational' and now wants to replace it with the word 'pragmatic' throughout the
document. Which feature of OpenOffice Writer will she use to do so?
Ans. Find & Replace

Unsolved
SECTION A (0bjective Type Questions)
A. Choose the correct option.
1. You can change the space between
a. Paragraphs b. Lines
c. Both a and b d. None of these
2. To replace a word Bombay with Mumbai, we should go to which of the following menus? (NCERT]
a. Tools Menu b. Edit Menu
c. View Menu
d. Language Menu
3. When height is more than the width in the orientation of the document?
a. Landscape b. Portrait
c. Indent
d. Spacing
4. To close an opened document, we should to go to which of the (NCERT]
following menus?
a. File Menu b. Insert Menu
c. View Menu
d. Edit Menu