Dokmee DMS

DOCUMENT MANAGEMENT & WORKFLOW SOLUTION
© 2015 by Office Gemini, LLC

Compatible with Microsoft Windows
(Vista and higher)
Operating System
Compatibility
Web Access
oSelf hosted on premise solution
oConcurrent user license structure
o Example: There are 100 users total on the system. No more than 15 users will
ever need access at the same time. 15 concurrent licenses are needed.
oRun Dokmee Web in a private intranet or public internet
environment
Internet Explorer Google Chrome Firefox Safari

Cloud Hosting
oHosted by Office Gemini
o Cloud based Software as a Service (SaaS)
oNamed user license structure
oPay a monthly fee calculated based on a combination of storage
space and # of users needed
oThe Dokmee Mobile App is compatible with Dokmee Cloud
Mobile App
o Works with Self Hosted and Cloud Solution
o Formatted for Tablets and Phones
o App Features:
o Search
o View
o Email
o Scan / Upload
o Workflow Approvals
Centralized Data & Image Storage
REPOSITORY STORAGE IN WINDOWS FILE
MICROSOFT SQL BACKEND DATABASE
SYSTEM
o Can connect to an existing Microsoft SQL Working files are stored in a centrally located
Express or Microsoft SQL Standard Server. local or shared network Windows File System
folder.
Security
o Group and User Access Roles
o Define rights at the File Cabinet, Folder, and
File level
o Active Directory Integration
o File Encryption
o All files imported and created with Dokmee are
encrypted on the server to ensure that
accessibility is restricted to authorized Dokmee
users only.
o Comprehensive Audit Log

Scanning & Importing
o Scan from most TWAIN driver scanners.
o Automatic blank page removal at scan time.
o Automatic document separation using: Patch
Code or Specific # of Images.
o Scan from Desktop, Web, and Mobile
Applications.
o Hot folder monitoring for MFP and Network
scanners using Active Import.
o Drag and drop files and folders from
Windows directly into the system.
o Flat file import with index information.
Organization & Retrieval
EASY ACCESS FOLDER STRUCTURE SEARCH
o Folder explorer and tree view for easy o Index files and folders
navigation
o Quick search text box always readily
o Copy and paste folders and files within available
the system
o Save search query maps for efficient
o Drag and drop folders and files from access to commonly used searches
Windows into Dokmee
o Advanced search filters for progressive
o Favorites folder to place shortcuts to searching
commonly accessed files (stored per user)
o Full text searching for retrieval based on
the contents of files
o OCR
o Arabic & English
o Email Management with Outlook Plug-in

o Built in Viewer
o Images, Microsoft Office Files, AutoCAD…
More Features o File Retention

o Automatic System Backup
o File Notes & Comments
o Version Control
o Document Manipulation
o Scan Pages to Existing Files
o Merge Files Together
o Split Files
o Convert Files to TIFF or PDF Images
Annotations & Markups (PDF, TIFF, JPEG)
ANNOTATION OPTIONS CUSTOM DOCUMENT STAMPS
o Insert images o Choose color and stamp label

o Text box o Add date and time display on stamp
o Highlighter o Add required user input fields to display
o Line & shape tools o Index field updating
o Freehand drawing
o Tie to workflows
o Lock annotations for redactions
o Can be kept as layers or flattened as part of
the image
Email
Rules Based Rules Based
Notifications &
Document Routing Document Actions
Reminders
Workflow
Rules based process management and
task reminder solution. Manual Override Automatic
Document Flow
Options for Document
History Tracking
Document Routing Stamping
Route Documents
Individual User Automatic Index
Based on Index
Inboxes Field Updates
Field Values
Out of the Box Integration
Integration tools included for Importing, Searching, Indexing, and Viewing.
o Active Import
o MFP/Network scanner integration and hot folder monitoring.
o Microsoft Office Add-ins

o Toolbar allows you to send files from Word, Excel, and Outlook directly into Dokmee.
o PDF Printer
o Send files as a PDF to Dokmee from any application with a print function.
o Hot Key Link
o Ping Dokmee to search for files from any application where you can highlight text. Even if Dokmee is not open on the PC.
o Auto Index
o Synchronize index information in Dokmee with other databases to automatically update index fields with new and modified
values.
o File Hyperlinks
o Each file has a unique hyperlink assigned to it that allows for accessing the file from other applications.
Software Development Kit (SDK)
o .NET Platform
o C#
o HTML 5 Technology for Web
o Integrate with Desktop Applications or Web Based Applications
◦ Accounting and Invoicing Systems
◦ CRM (Customer Relationship Management)
◦ BPM (Business Process Management)
◦ ERP (Enterprise Resource Planning)
◦ EPM (Enterprise Process Management)
◦ EAM (Enterprise Asset Management)
◦ SCM (Supply Chain Management)
◦ FMS (Financial Management Solutions)
◦ HRMS (Human Resource Management Systems)
QUESTIONS?

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DOCUMENT MANAGEMENT & WORKFLOW SOLUTION

© 2015 by Office Gemini, LLC

Internet Explorer Google Chrome Firefox Safari

o Comprehensive Audit Log

o Email Management with Outlook Plug-in

More Features o File Retention

o Insert images o Choose color and stamp label

o Microsoft Office Add-ins

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