JHARKHAND UNIVERSITY OF TECHNOLOGY

(Established by Jharkhand University of Technology Act 2011)

Ranchi, Jharkhand, India

ORDINANCE FOR Ph.D.

With effect from

Academic Year 2021-22*

--------------------------------------------------------------
*These ordinances shall be effective from the academic year 2021-22. The already
ongoing PhD programmes shall continue to follow the existing ordinances.
 Contents
S. No. Topic Page No.

1. Introduction 3

2. University Research Degree Committee (URDC) 3

3. Research Degree Committee (RDC) 4

4. Departmental Research Committee (DRC) 4

5. Student Research Committee (SRC) 5

6. Eligibility criteria 5

7. Procedure for admission and Number of Seats 7

8. Eligibility Criteria for Appointment as a Supervisor, Co-Supervisor, 9

Number of PhD Research Scholars permissible under a Supervisor, Etc.

9. Guidelines for Appointment/Change of Supervisor/ Co-Supervisor / 10

Caretaker Supervisor
10. Categories of the PhD Research Scholars 10

11. Duration of the programme 12

12. Leave Rules 13

13. Course Work 13

14. Evaluation and Assessment Methodology 14

15. Submission of Thesis 18

16. Depository with INFLIBNET 18

17. Copyright of the thesis 18

18. Jurisdiction 18

19. Annexures: Standard Formats of Various Forms 19-37

1. INTRODUCTION
The provisions contained in these ordinances specify the policies and procedure for
admission in Ph.D. programme, course structure, conduct of examination/ evaluation of
candidates’ performance leading to the award of degree of Doctor of Philosophy (Ph.D.)
from Jharkhand University of Technology, Ranchi.
These ordinances may be revised, updated, amended or modified from time to time
through appropriate approval from the Academic Council, Jharkhand University of
Technology, Ranchi.

2. UNIVERSITY RESEARCH DEGREE COMMITTEE (URDC)

2.1 Constitution of the URDC
The URDC shall be constituted by the Academic Council of the JUT as follows -
(a) Vice-Chancellor, JUT – Chairman
(b) Controller of Examinations, JUT – Member
(c) Directors/Principals of the Affiliated Institutes/Colleges having Ph.D. programmes -
Members
(d) One Professor, one Associate Professor and one Assistant Professor from the
affiliated Institutes/Colleges, nominated by the Vice Chancellor, JUT – Members.
(e) Two external experts from academia or industry, who are not employees of the
University, to be nominated by the Academic Council as Members.
(f) Dean (Academic) JUT - Member
(g) Dean (R&D) JUT – Member
(h) Registrar (Academic), JUT - Member Secretary
All the nominated members shall have a term of three years and shall be eligible for re-
nomination.

2.2 Meetings of the URDC

(a) The meetings of the URDC shall be chaired by the Vice Chancellor, JUT with
Registrar (Academic) as Member Secretary
(b) The URDC shall meet twice in an academic session.
2.3 Roles of the URDC
The URDC shall be responsible for:
(a) Promotion and maintenance of the high standards of research.
(b) Monitoring and guiding all research programmes.
(c) Identifying Research & Development thrust areas.
(d) Formulation of regulations and procedures for Research & Development.
(e) Reviewing and overseeing the research activities in the departments of the
University and of the affiliated colleges/institutes.
(f) Evolving and implementing multi-disciplinary research programmes.
(g) Constitution of Research Degree Committees (RDC)

2.4 Functions of the URDC

This committee shall –
(a) Oversee the implementation of PhD Ordinances and concerned Rules and
Regulations, resolve the disputes, and accept the reports of Examiners/ Evaluation
Research Board (ERB).

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 (b) Approve names of distinguished persons recommended by the RDCs/DRCs from
outside the University for guiding research work as a co-supervisor/external
supervisor
(c) Approve the appointment of a supervisor in the absence of the original
supervisor(s) in the event of his/their absence due to long leave, change of
institution/retirement, prolonged illness or death, on recommendation of the RDC.
(d) Consider any other matter not expressly covered under these Ordinances.

3. RESEARCH DEGREE COMMITTEE (RDC)

3.1 Constitution of the RDC
An RDC shall be constituted at the concerned Colleges/Institutes as follows –
(a) Director/ Principal of the College/Institute - Chairman
(b) Dean (Academic) of the College/Institute – Member
(c) All Heads of the Departments - Members.
(d) One Professor, one Associate Professor and One Assistant Professor (on seniority
basis for a term of two years) - members
(e) Concerned supervisor(s) - invitee
(f) Dean (Research & Development) - Member Secretary

3.2 Roles and functions of the RDC

(a) Approve recommendations/decisions of the Departmental Research Committee
(DRC) of the concerned Department.
(b) Discuss the issues related to Ph.D. research scholars and their research work and
take appropriate decisions in case of any dispute between DRC and SRC.
(c) Take final decision for change of supervisor, inclusion of co-supervisor and/or
external co-supervisor and recommend for approval to the URDC.
(d) Approve the research proposals of the Ph.D. research scholars, received from the
DRC.
(e) Approve the modification in the topic of thesis on recommendation of DRC.
(f) Recommend for creation of laboratory facilities, research center etc in the
College/Institute for approval of the Academic Council
(g) Take final decisions at the College/Institute level pertaining to matters/
grievances related to Ph.D. scholars or supervisors.
(h) Constitute the Departmental Research Committees (DRC) and the Student
Research Committees (SRC)
4. DEPARTMENTAL RESEARCH COMMITTEE (DRC)
4.1 Constitution of the DRC
A DRC shall be constituted at the respective Department of the concerned
College/Institute as follows –
(a) Head of the Department - Chairman
(b) Nominee of the Director/Principal of the College/Institute, a Department other
than the concerned Department - Member
(c) Two professors of the concerned Department on rotation basis for a period of two
years - Members
(d) One Associate Professor and one Assistant Professor on rotation basis for a
period of two years – Member

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 4.2 Role and Functions of the DRC
(a) Take all decisions related admission/registration of PhD research scholars,
monitoring of their progress reports, etc. received from the SRCs of individual
students.
(b) Forward to the RDC the research proposal and the topic of research of each of the
research Scholar as recommended by the Student Research Committee (SRC).
(c) Consider SRC’s recommendation for change of supervisor in between the PhD
programme and forward it to the RDC for approval.
(d) Consider the recommendation regarding the modification of topic of the PhD thesis
and forward to the RDC for approval.
(e) Recommend the nomination of members of the SRC to the RDC.
(f) Recommend the students application for the change of supervisor in between the
course if felt necessary due to any valid reasons

5. STUDENT RESEARCH COMMITTEE (SRC)

5.1 Constitution of the SRC

SRC shall be constituted for individual Research Scholar. Its constitution shall be as
follows –
(a) One professor of the Department – Chairman.*
(b) One Associate Professor and one Assistant Professor of the concerned department,
on rotation basis for a period of two years – Members*
(c) A Professor from another Department – Member*
(d) Supervisor - Member Secretary
(e) Co-supervisor- Member
(f) External domain specific expert – Member*
*Shall be nominated by the Head of the Institution on the recommendation of the
supervisor(s) and the DRC.

5.2 Role and Functions of the SRC

(a) This Committee shall recommend the appointment of co-supervisor.
(b) The committee shall periodically review (every semester) the progress of the PhD
research scholar, through the 6-monthly progress reports and presentation. On
satisfactory progress and recommendation of the SRC the PhD research scholar
shall be permitted to continue in the PhD programme.
(c) Consider the research proposal submitted by the PhD Research Scholar and help
him in finalizing the topic of his thesis
(d) Consider and recommend the change of topic of the PhD Thesis, before the Pre
PhD Submission Seminar.

6. ELIGIBILITY CRITERIA FOR ADMISSION TO PhD PROGRAMME

6.1 Ph.D. in Engineering/ Technology
An applicant must have a Masters degree in Engineering in the relevant subject with a
minimum of 55% marks or an equivalent CGPA.
OR
An applicant must have a Bachelor’s degree in Engineering with a minimum of 75%
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 marks or an equivalent CGPA from a Centrally Funded Technical Institutes (CFTIs) or
Centers of Excellence, including IITs and NITs.
OR
An applicant must have a Bachelor’s degree in Engineering with a minimum of 75%
marks or an equivalent CGPA and minimum 3 years of relevant industrial experience.

A relaxation of 5% of marks shall be allowed for the candidates belonging to

SC/ST/Differently-abled as per State Government/ Central Government rules. An
applicant must submit a recent category certificate to avail this benefit.

6.2 Ph.D. in Science and Humanities

An applicant must have a Masters degree in the relevant subject with a minimum of 55%
marks or an equivalent CGPA.

A relaxation of 5% of marks shall be allowed for the candidates belonging to

SC/ST/Differently-abled as per State Government/ Central Government rules. An
applicant must submit a recent category certificate to avail this benefit.

6.3 Ph.D. in Management

(a) An applicant must have a Masters degree or equivalent in management or allied areas
with a minimum of 55 % marks or an equivalent CGPA.

OR
(b) An applicant who has qualified for CA/CS/ICWA, with a minimum of 55 % marks
or an equivalent CGPA, and wishes to pursue research in an area relevant to his
qualification.

A relaxation of 5% of marks shall be allowed for the candidates belonging to

SC/ST/Differently-abled as per State Government/ Central Government rules. An
applicant must submit a recent category certificate to avail this benefit.

6.4 Ph.D. in Pharmacy

An applicant must have a Masters degree or equivalent in Pharmacy or allied areas with
a minimum of 55 % marks or an equivalent CGPA.

A relaxation of 5% of marks shall be allowed for the candidates belonging to

SC/ST/Differently-abled as per State Government/ Central Government rules. An
applicant must submit a recent category certificate to avail this benefit.

6.5 Candidates possessing a Degree considered equivalent to M.Phil. Degree

Candidates possessing an M. Phil. or equivalent Degree, with at least 55% marks in
aggregate or an equivalent CGPA, of an Indian Institution, eligible for admission to
Ph.D. programme, upon approval from the URDC of JUT, Ranchi;
Provided that his degree is from a foreign educational institution which is accredited by
an Assessment and Accreditation Agency, duly approved/recognized/authorized by a
statutory authority in that country for the purpose of assessing, accrediting, assuring

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 quality and standards of educational institutions in that country.

7. PROCEDURE FOR ADMISSION AND NUMBER OF SEATS

7.1 The number of seats for Ph.D. shall be notified by the University on its website and/or
through news paper advertisement.

7.2 The candidates shall apply for the admission in the Ph.D. programme course in
prescribed form available through the University website.

7.3 University shall admit candidates in Ph.D. through a Research Entrance Test (RET)
followed by an Interview-cum-counseling.

1 . The Research Entrance Test (RET) shall be conducted by the JUT. The qualifying
marks for the entrance test shall be 50%.
2 . A relaxation of 5% of marks shall be allowed for the candidates belonging to
SC/ST/Differently-abled as per State Government/ Central Government rules. An
applicant must submit a recent category certificate to avail this benefit. The
candidates who qualify the entrance test shall be called for the interview.
3 . If the seats allotted for SC/ST/OBC (Non Creamy layer)/ Differently-Abled/EWS
categories remain unfilled, these may be filled by candidates as per the State
Government norms.

4 . The following candidates shall be exempted from appearing in the written Entrance
Test, if they fulfill the eligibility requirements of the qualifying examination –
(i) Candidates who have cleared JRF/NET/SLET/GATE/CMAT examinations.
(ii) Candidates selected under the Quality Improvement Programs (QIP) of the All
India Council of Technical Education (AICTE) and allotted an Institution/
College affiliated to the JUT.
(iii)Candidates having a Bachelor degree in Engineering from Centrally Funded
Technical Institutes (CFTIs) and Centers of Excellence and having a minimum of
80% marks or equivalent CGPA.
(iv) Candidates having an MPhil and equivalent degree.
(v) Faculty members of the JUT affiliated and constituent colleges having at least 3
years of regular teaching experience. Preference shall be given to those having
PG teaching. Preference shall also be given to candidates having published
research papers in reputed journals.
(vi) A candidate working in a sponsored research project (Government/ Industry) in
any of the Institutes/Colleges affiliated to the JUT, provided the duration of the
project is not less than 2 years.
(vii) A candidate having at least 3 years of industrial experience after obtaining the
requisite qualification for admission to a PhD programme.

However, all such candidates shall be required to appear for the interview and
counseling.

5 . The syllabus of the Entrance Test shall consist of 50% of research methodology and
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 50% shall be subject specific, in line with the UGC guidelines. The Entrance Test
shall be conducted at the centers notified in advance by the University. An
appropriate methodology for conduct the RET shall be formulated by JUT.

7.4 Direct admission without any entrance test and interview

(a) A candidate, selected under Prime Ministers Research Fellowship (PMRF) scheme,
as also the “INSPIRE” fellowship of the Department of Science & Technology
(DST), availed at any stage during his academic career shall be directly admitted to
the PhD programme without any entrance test and interview.
(b) Foreign Nationals applying for a PhD programme whose applications are received
through the Indian Council of Cultural Relations, Government of India, and have the
required eligibility qualification shall be directly admitted to the PhD programme
without any entrance test and interview.

7.5 The admission to Ph.D. programme will normally be held twice in an academic year –
during May-June for the Odd (Monsoon) Semester and during November-December
for the Even (Winter) Semester.

7.6 The interview/counseling shall be carried out by an expert committee constituted by the
JUT.

7.7 Applications of the successful candidates, along with the documents submitted by them,
shall be sent by the concerned Institutes/ Colleges to the Examination section of the
university for scrutiny.

Pending scrutiny, the candidates shall submit duly filled in enrollment forms to the
Academic section of the concerned Institute/College and pay the non-refundable
prescribed fees. They will then be provisionally admitted as Ph.D. students of the
University. If upon scrutiny it is found that the documents are not in order, the
admission of the candidate may be cancelled.

7.8 The University shall maintain the year-wise list of all registered Ph.D. Research
Scholar on its website. The list shall include the name of the registered candidate, topic
of his research, name of supervisor/co-supervisor and date of enrolment/registration.

7.9 Each PhD Research Scholar shall register himself in person at the concerned
Department/Center of the University/ concerned affiliated College/Institute in the
beginning of each semester. Intimation to this effect shall be sent by the concerned
Department/College/Institute to the JUT forthwith. If a research scholar does not register
in the beginning of semester, his Ph.D. admission is liable to be cancelled.
Cancellation of the admission can be revoked on recommendation of the SRC/RDC and
approval of the DRC.
In case, a research PhD Research Scholar fails to register for two successive semesters
his/her admission shall be automatically cancelled.

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 7.10 Reservation in admission to the PhD programme shall be governed by the State
Government/ Central Government rules. Where such rules are at variance with each
other, the decision of Academic Council/ Executive Council of the University shall be
final.

8. ELIGIBILITY CRITERIA FOR APPOINTMENT AS A SUPERVISOR, CO-

SUPERVISOR, NUMBER OF PH.D. RESEARCH SCHOLARS PERMISSIBLE
UNDER A SUPERVISOR, ETC.

(a) A regular, full time Professor/Associate Professor/Assistant Professor of the

University or an affiliated College/Institution, with at least five research
publications in refereed journals, can be appointed as a supervisor/co-supervisor. A
teacher having a PhD degree in the relevant field and having the post PhD
research/teaching experience of not less than two years shall be eligible for
appointment as supervisor/co-supervisor.
The Academic council of the JUT may relax the condition regarding number of
refereed publications for reasons to be recorded in writing.

(b) If a part of the work is required to be carried out at an external research center or
industry, or an external expert’s guidance is required for carrying out the research
work, an external co-supervisor may be appointed in addition to the internal
supervisor in order to facilitate the research work of the candidate. Such a person
must have PhD degree in the concerned discipline and a minimum of five years of
industrial experience, or five years as a regular full time faculty/scientist in a
research center. The URDC shall have power to approve such an appointment on
recommendation of the RDC of the concerned Institute/ College.

(c) In order to promote interdisciplinary research, Co-Supervisor(s) may be appointed

from the same or other departments of the concerned Institute/College affiliated to
the University, on recommendation of the SRC and the DRC and approved by the
RDC.

(d) The concerned Department shall allocate supervisors/ co-supervisors for each of the
research scholars depending on the number of scholars per Research Supervisor and
the available specialization among the Supervisors.

(e) The departments of the University and affiliated Institutes/Colleges shall take
advantage of the MoUs that they are expected to have for fostering collaborative
R&D work to fulfill the requirements of NIRF/NAAC/NBA/UGC etc.

(f) A Professor, an Associate Professor and an Assistant Professor shall not be assigned
more than eight, six and four Ph.D scholars, respectively. In case of a co-supervisor
the weightage of this assignment shall be considered as half per candidate.

(g) Relocation of a research scholar consequent to any pressing reason may be

permitted by the URDC on case to case basis.

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 In such cases the research data may be permitted to be transferred to the
Institute/University to which the scholar intends to relocate;

provided all other conditions laid down in these ordinances are followed in letter
and spirit and the research work does not pertain to the project secured by the parent
institution/ supervisor from any funding agency.

The research data shall not be used for another research/ new project at the new
location until the ongoing research is successfully completed, the thesis is
satisfactorily submitted and the Ph.D. degree has been awarded. The scholar will
however give due credit to the parent guide and the institution for the part of
research already done. The credit for the course work shall be transferred to the new
institution for the candidate.

Similarly, in case a research scholar relocates from other institute to the JUT or
affiliated institute, the research data and the credits shall be transferred from the
previous institute to the current institute.

9. GUIDELINES FOR APPOINTMENT/CHANGE OF SUPERVISOR/CO-

SUPERVISOR/CARETAKER SUPERVISOR
a. A supervisor shall be appointed for each PhD research scholars from the concerned
Department/College/Institute affiliated to the JUT. However, the RDC may propose
an expert from the Industry/ R&D Organization/other institutes of national repute as
an External Co-supervisor, if required, for a candidate. In case of inter-disciplinary
area of research RDC may appoint co-supervisors from the relevant Department of
the Institute.
b. For cases where the supervisor proceeds on long leave for more than or equal
to one year or has gone on lien/deputation, or leaves the institute, or retires, he may
be appointed as a co-supervisor. However, if he is not interested to continue, a
caretaker/ new supervisor shall be appointed by the RDC with the approval of the
URDC.
c. In case a Supervisor joins another Institute/Organization, he/she may be allowed
to continue as a supervisor on recommendation of the RDC from the date of
leaving the College/Institute. In case the thesis is to be submitted within one
year, the Head of the department will be appointed as the caretaker supervisor.
Otherwise the co-supervisor may also act as the caretaker supervisor.
d. In case a supervisor is going to superannuate within 3 years, fresh PhD research
scholars cannot be assigned to him/her.

10. CATEGORIES OF THE PhD RESEARCH SCHOLARS

10.1 (a) Full Time Regular PhD Scholar with financial assistance from external agency.
A PhD research scholar in this category will have to work full-time for completing his
Ph.D. degree requirements. He shall receive financial assistanceship/scholarship from an
external funding agency.
In case a PhD research scholar joins as JRF, he may be promoted to SRF (if such
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 provision exists within the norms of the funding agency), subject to review and
recommendation by an independent committee to be constituted by the RDC and
approved by the URDC. The constitution of the committee shall be as follows:
(i) Director/Principal of the Institute/College
(ii) Head of the concerned Department
(iii)An Internal expert
(iv) An external expert
(v) Supervisor.

(b) Full Time Regular PhD Scholar with financial assistanceship/scholarship from
the Jharkhand University of Technology, Ranchi.
(i) A limited number of scholarships will be awarded by the JUT based on merit. The
merit criteria shall be decided by the JUT from time to time.
(ii) The candidates who qualify the Research Entrance Test as well as those who have
qualified any national level scholarship test, such as NET-LS and GATE etc., shall
be eligible.
(iii)The scholarship shall be awarded for a period of up to 4 years.

(c) General requirements for Full Time Regular PhD Scholars with financial
assistanceship/scholarship
(i) The candidate must score a minimum 6 SGPA in the course work in order to
continue to receive the scholarship.
(ii) The PhD research scholar shall obtain and submit a monthly satisfactory progress
report from his/her Supervisor/ Co-Supervisor to continue to receive the
scholarship every month.
(iii)If a PhD research scholar fails to complete the course work within the stipulated
time period, his/her fellowship shall be terminated and shall not be eligible to
receive any further assistanceship/scholarship. In case of any exigency, the
decision of the Academic Council and/or Vice Chancellor shall be final.
(iv) The Students Research Committee (SRC) shall monitor the progress of the PhD
research scholar and the scholarship (from the JUT or an external agency) shall be
continued only upon a satisfactory report and approval of the SRC.
(v) A PhD research scholar in this category will have to work full-time for completing
his Ph.D. degree requirements.
(vi) Under no circumstance a PhD Research Scholar shall receive financial
assistanceship/ scholarship from more than one resource. If found to violate this
rule, his PhD registration shall be cancelled outrightly.

10.2 Full Time Regular PhD Scholar without financial assistance/ scholarship
In case of non-availability of any financial assistance/Scholarship the candidate shall
have to meet the expenditure of pursuing the PhD programme on his/her own. However,
the university may consider Full/Half Tuition fee waiver for such scholars on case to
case basis.

10.3 Sponsored PhD Research Scholars

A research scholar in this category is sponsored by a recognized R&D organization,

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 Academic Institution, Government Organization or Industry for doing Ph.D. in the
University on a full-time basis. The University shall not provide any assistanceship/
scholarship to such research scholars. The Research scholars in this class shall be treated
as full-time candidates. It shall be mandatory for the candidate to submit an NOC from
the sponsoring organisation along with the application form.

10.4 Foreign Nationals

Applications received through the Indian Council of Cultural Relations, Government of
India, are also eligible to apply under the self-financing scheme, for which applications
shall be submitted through their respective embassies. Research scholars in this category
shall be treated as full-time PhD Research Scholars.

Foreign nationals may also apply directly to the JUT as full time PhD Research
Scholars. However, they shall have to pay all the prescribed fees and bear all their
expenses themselves or obtain from their sponsoring country.

10.5 Part-time PhD Research Scholars

Working professional on regular employment in the relevant field may be considered for
the admission under this category. S/he will not be entitled to get any financial
assistantship/scholarship from the JUT.
It shall be mandatory for the candidate to submit an NOC from the sponsoring
organisation along with the application form. His place of employment should be within
100 km of the concerned Institute/College.

10.6 Conversion from Full Time to Part Time Research Scholar Category
A candidate admitted as a full-time Ph.D. Research Scholar category may be permitted
to change to the part time Ph.D. Research Scholar category under special
circumstances.

A PhD Research Scholar requesting for such a conversion must have completed the
coursework successfully, passed the comprehensive examination, and presented the
Synopsis of his proposed research work.

Such scholars shall have to get their request recommended by the supervisors and
Head of the concerned Department and also produce a No Objection Certificate
from the Head of the Institution/Organization, which s/he proposes to join. Such
conversion shall be duly approved by the URDC of the JUT and will be subject to the
following conditions –
(a) Provision of conversion from full-time to part-time status can be availed only once
by the Research Scholar during his/her programme.
(b) His/her continuation on part-time status will be subject to his/her making
satisfactory progress towards completing the Ph.D. thesis which shall be evaluated
by the SRC every semester.
(c) Such part time research scholars will not be entitled for any kind of
scholarship/assistanceship from the JUT.
(d) Once the status of a PhD scholar is changed from Full Time to Part Time, any

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 financial scholarship/assistanceship shall no longer be tenable.

10.7 A Full Time PhD research scholar, may leave the University for taking up teaching or
any other assignments, may be permitted to do so by the RDC with the approval of the
URDC if his thesis is due to be submitted within six months.
In case he is not able to submit his thesis within 6 months, he shall have to convert his
PhD status from Full Time to Part Time category, failing which his registration may be
cancelled.
10.8 Residential requirement for Ph.D. Research Scholars

All research scholars shall have to attend full time classes in the concerned
university/college/institute in order to complete their course work, comprehensive
examination and successful presentation of synopsis of the proposed research work

The Full Time research scholars shall have to take teaching assistantship as per UGC
rules. Such scholars shall remain present in the concerned university/institute/college on
every working day, unless they are on a permitted leave of absence or on a permitted
research assignment.

The Part Time research scholars shall remain present in the concerned
university/institute/college on every working day until at least completion of the course
work. During this period they shall have to take teaching assistantship as per the rule of
the university/institute/college.

11. DURATION OF THE PROGRAMME

The minimum duration of the Ph.D. programme, reckoned from the date of admission
up to the final submission of the thesis, shall be three years, including the course work.
The maximum duration will be six years for full time PhD research scholars and seven
years for the part time PhD research scholars. If a research scholar fails to submit his
thesis within the prescribed period, he may apply for re-registration otherwise, the
registration shall automatically be cancelled. In case the supervisor is changed anytime
during the PhD programme, the duration of the programme can be extended upon
approval from the URDC to make up the lost time due to this reason.

12. LEAVE RULES

12.1 A PhD Research Scholar may take a maximum of 30 days personal leave, including
medical leave, in an academic year such that not more than 20 days of leave are taken
during a semester. No summer/winter vacation or any other kind of break shall be
applicable for the Phd research scholars.

Leave not availed in during an academic year will not be carried over to the next
academic year. Prefixing and suffixing of the statutory holidays will be as per the
existing leave rules of the University.

12.2 A PhD Research Scholar may be granted maternity/paternity leave as per government
norms. Such leave can be combined with any other leave due and will not entail any loss
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 of financial assistantship.
12.3 Absence without sanctioned leave will entail loss of financial assistanceship for the
period of absence, and may result in the termination of the student’s PhD registration on
the recommendation of the RDC and approval of the URDC.

The provisions of clause 12.1 and 12.2 shall also be applicable to the PhD research
scholars who are pursuing the PhD programme without any financial assistance. Any
unauthorized leave may result in the termination of the registration of the scholar’s
registration in the PhD programme, on the recommendation of the RDC and approval of
the URDC.

12.4 In order to obtain leave on medical grounds, a medical certificate must be obtained from
the University/College/Institute's medical officer, or from a registered medical
practitioner.

13. COURSE WORK

. A research scholar immediately after admission in the Ph.D. program has to undertake
the course work. He shall have to register for each of the courses during the beginning of
the semester.

All Ph.D. research scholars will be required to complete the course work within a period
of two semesters (One year from the date of registration for the PhD programme).

The course work shall be of total 16 credits. However, the research scholars who have
taken admission in the PhD programme directly after the B Tech degree, shall be
required to complete 28 credit courses.

The course work on Research Methodology (4 credits) shall be mandatory for all
research scholars as per UGC rules. The total credit requirement shall be inclusive of this
course.

13.1 Each scholar should obtain at least 50% of marks or equivalent CGPA in the course
work for final registration in the Ph.D. program.

Within six months of successful completion of course work, the candidate shall submit
his/her research proposal and give a presentation to the SRC.

13.2 A maximum of two theory courses may be offered through MOOCS/

NPTEL/SWAYAM in addition to class room instructions, to be decided by the SRC as
per the specific requirement for course work of the PhD research scholar.

13.3 The above course work is the minimum requirement for the submission of the Ph.D.
thesis. The Supervisor may assign additional courses work to the research scholar if
required.

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14. EVALUATION AND ASSESSMENT METHODOLOGY
14.1 Distribution of Marks

In each semester the Theory marks of each subject shall be distributed as follows –

End Semester Examination 60 MARKS

Internal Assessment 40 MARKS

The Internal Assessment (Theory) will be conducted by respective Institute/ College and
shall be distributed as follows –

Internal Assessment Marks

Mid Semester Exam 20
Class Test, Quizzes and Assignment 20

Total 40

Pre-Requisites for Submission Of Thesis

14.2 Each PhD research scholar shall prepare a 6-monthly progress report once every
semester and submit to the SRC. The satisfactory progress report of the scholar shall be
a pre-requisite for admission to the next semester.
14.3 In case the progress of the research scholar is not satisfactory the SRC shall suggest
corrective measures. If the research scholar fails to implement these corrective
measures, the SRC may recommend cancellation of the registration of the research
scholar, specifying the reasons thereof, to the RDC/DRC which shall be duly forward
the same to the URDC
14.4 Prior to submission of the thesis, the Research Scholar shall make a pre Ph.D. presentation
of the thesis before the SRC of the concerned Department. The presentation shall be open to
all the faculty members and research scholars, so as to obtain their feedback and comments.
These feedbacks and comments may be suitably incorporated into the draft thesis under the
advice of the SRC. The thesis shall be submitted within three months from the date of pre-
Ph D presentation. Only in extraordinary cases the Vice Chancellor may extend the time of
submission on the recommendation of SRC/DRC/RDC/URDC for a maximum of another
three months.
14.5 Prior to pre Ph.D. presentation of the thesis the candidate must ensure that minimum of two
of his research papers have been accepted/published in SCI/SCIE/SSCI/ SCOPUS indexed
Journals. The Supervisor must certify to the SRC in a prescribed format that these research
papers form a substantive part of the Ph.D. thesis of the concerned PhD Research Scholar.

14.6 Every Ph.D. Research Scholar shall submit his draft thesis to the Librarian of the

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 concerned college library for plagiarism check. The librarian shall check the thesis using
an official licensed Anti-Plagiarism software provided by the University/ College/
Institute and issue a Plagiarism Evaluation Certificate, stating the percentage of
similarity. This certificate shall be attached with the PhD thesis.

Not more than 10% similarity shall be accepted.

14.7 The thesis shall also include in prescribed format, an undertaking from the research
scholar and a certificate from the PhD research supervisor(s) attesting the originality of
the work, and that the work has not been submitted for the award of any other degree.

14.8 On request of the candidate and/or suggestion of the Supervisor(s), duly forwarded and
recommended by the concerned SRC/DRC/RDC, the URDC may allow modification in
the topic of the PhD thesis.
14.9 On the request of the candidate the supervisor shall notify to the SRC and shall
forward two copies of the Synopsis of the thesis for pre Ph.D. presentation.

14.10 Submission of thesis for pre Ph.D. presentation

After the candidate has fulfilled all the necessary requirements for the
submission of his/her thesis, he/she shall supply two spiral bounded printed or
typewritten copies of the thesis along with softcopies (CD) of his/her thesis. He shall
also submit two copies of the synopsis of the thesis.

14.11 PANEL OF EXAMINERS

a. The supervisor of the candidate will suggest names of eight external experts through
the SRC. At least three of these experts must be from outside the state (preferably
IITs/ NITs & centrally funded Institutions). He shall also provide their address,
mobile number and email id. The supervisor shall give a certificate to the effect that
the names suggested in the panel are not relatives of the supervisor or of the
candidate.
b. If the supervisor fails to suggest/ provide the panel of Examiners within one month
after the submission of thesis in the University, the Vice Chancellor may draw the
panel in consultation with respective Dean/ Head of the Department.
The panel prepared by the supervisor, duly signed by the members of the SRC,
shall be sent through the Director/ Principal of the concerned Institute/College to
the Controller of Examinations, JUT, in a sealed cover.
The Vice Chancellor may add more names of the subject experts in the panel, if
required.
The Vice-Chancellor will appoint two Examiners from the panel to whom the thesis
shall be referred to for evaluation.
c. The thesis submitted by the PhD scholar shall be referred by the JUT for evaluation
to the two external examiners appointed by Vice-Chancellor.
14.12 Evaluation
a. The examiners shall send their reports within three months of the receipt of the
thesis, to the Controller of Examinations of the JUT marked “Confidential” in a
sealed envelope. If, the reports are not received within four months, the Vice

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 Chancellor may, send the thesis for evaluation to another examiner from the panel.

b. Each of the examiners will categorically state whether in his opinion:

i. Thesis should be accepted for the award of Ph.D. Degree in its present form; OR
ii. Thesis should be accepted for the award of Ph.D. Degree with corrections;
OR
iii. It should be referred back to candidate for revising the thesis form in light of the
examiners comments and re-submitted to the examiner for evaluation; OR
iv. It should be rejected. In such case the examiner shall state reasons for rejection.

c. If both the examiners in the panel have accepted the thesis, the candidate shall
present himself for the viva-voce examination before the Evaluation Research Board.
d. In case the thesis has been rejected by one of the PhD thesis examiner then VC
shall appoint another expert from the panel as the external PhD Thesis examiner and
the thesis shall be sent to him for evaluation. If this third examiner also rejects the
thesis, the PhD thesis shall be deemed as rejected
e. In case one of the examiners has accepted the thesis, while the second has
opined that it may be accepted with corrections, the candidate shall make
necessary correction, intimate the same to his supervisor and present himself for the
viva-voce examination before the Evaluation Research Board. He shall specify on a
separate sheet the revisions/corrections made in the PhD thesis and submit to the
Evaluation Research Board. The Evaluation Research Board will ensure that has made
all revisions/ corrections/ modifications in the thesis as indicated by the PhD thesis
examiner(s) and details provided by the candidate to the ERB
f. In case one of the examiners has accepted the thesis, while the second examiner
thesis is referred back to the candidate for revising the thesis, the candidate shall
make necessary revisions in the light of the examiners comments resubmit to the
examiner for re-evaluation. In case the re-submitted thesis is rejected then the VC
shall appoint another expert from the panel as the external PhD thesis examiner and
the thesis shall be sent to him for evaluation. If this third examiner also rejects the
thesis, the PhD thesis shall be deemed as rejected.

g. In case the thesis is rejected, the candidate can get himself registered afresh on
the same subject and resubmit his/her thesis after removing the deficiencies. The
thesis shall be resubmitted within one year, but not earlier than six months, from the
date of such permission, along with the prescribed fee. The thesis so re-submitted
shall be sent to the same panel of examiners including the third examiner, if any,
who evaluated the original thesis, In case any one of the examiners expresses
inability to do so, the Vice-Chancellor shall appoint another external examiner from
the panel.
A Candidate shall not be allowed to re-submit his thesis more than once.

Evaluation Research Board and Viva-Voce Examination

a. The Evaluation Research Board shall comprise of the members of the SRC and one of
the PhD Thesis external examiners. The Vice Chancellor shall nominate one of the

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 PhD Thesis external examiners, who had evaluated the thesis, for the viva-voce
examination. In case none of the two external examiners are available for the
purpose of viva-voce examination, then the Vice Chancellor may appoint another
examiner from the panel of experts recommended by the supervisor at the time of
thesis submission.

b. PhD degree shall be awarded on the recommendation of the Evaluation Research

Board.

c. It shall be mandatory for the scholar to submit hard bound copies of the thesis in the
final form before the Evaluation Research Board.

d. If upon the viva-voce examination, the Evaluation Research Board recommend for
rejection of the thesis, the thesis shall be rejected and the PhD degree shall not be
awarded.
14.13 A PhD Research scholar whose thesis is rejected shall not be registered again for Ph.D.
degree with same topic.

14.14 Viva voce examination

The date of viva voce shall be fixed by the Controller of Examination in consultation
with the PhD thesis examiner nominated by the VC for this purpose. The viva voce
shall be open to open to all the faculty members, research scholars and other interested
experts/researchers.

Different colour codes shall be allocated by the JUT to be used for the cover page of the
hard bound thesis for PhD in Engineering, Ph.D. in Science and Humanities, Ph.D. in
Management and Ph.D. in Pharmacy

14.15 The recommendation of the Evaluation Research Board shall be placed before the URDC
for award of the PhD degree.

15. SUBMISSION OF THESIS

a. The final hardbound thesis shall be submitted at the time of the viva-voce
examination.
b. The thesis should be preferably in English. In case it is proposed to submit the thesis
in any other language, prior approval from the Academic Council shall be obtained.
c. A ‘No Dues Certificate’ from all the concerned departments of the
University/Institute/college at the time of submission of the thesis.
d. The Research Scholar shall submit three hard bound copies of the final thesis to the
Controller of Examinations after the viva-voce examination and obtain a thesis
submission receipt. The Controller of Examination shall send one copy of the
concerned Department of the concerned University/college/institute, one copy to the
library of the college and one copy to the university library.

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16. Depository with INFLIBNET
16.1 After the award of the Ph.D. degree, the University shall submit an electronic copy of
the Ph.D. thesis to the INFLIBNET, for hosting the same.
16.2 Prior to the actual award of the degree in a convocation, the JUT shall issue a
Provisional Certificate certifying to the effect that the thesis has been provisionally
accepted for the award of Degree in accordance with the UGC Regulations, 2016.
17. Copyright of the Thesis
The copyright of the thesis shall rest with the PhD Research Scholar.

18. Jurisdiction
A PhD Research Scholar shall be under the general disciplinary control of the
concerned Department. Any legal dispute shall be under jurisdiction of the Courts at
Ranchi.
**Any reference to He/His shall also mean She/Her.

ANNEXURES: STANDARD FORMATS OF VARIOUS FORMS ARE GIVEN BELOW –

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 Application for Courses to be Completed

Jharkhand University of Technology, Ranchi

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 Certificate from Supervisor

Jharkhand University of Technology, Ranchi

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 Final Report of SRC

Jharkhand University of Technology, Ranchi

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Page 23 of 38
Page 24 of 38
Page 25 of 38
 Finalization of Supervisors

Jharkhand University of Technology, Ranchi

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 Notification for Comprehensive Examination

Jharkhand University of Technology, Ranchi

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 Progress and Performance Report

Jharkhand University of Technology, Ranchi

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 Report of Oral Defence Committee

Jharkhand University of Technology, Ranchi

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Report of Comprehensive Examination and Recommendation for Candidacy
Jharkhand University of Technology, Ranchi

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 Request for Comprehensive Examination

Jharkhand University of Technology, Ranchi

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 Seminar Report

Jharkhand University of Technology, Ranchi

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 Special SRC Recommendation

Jharkhand University of Technology, Ranchi

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Page 34 of 38
 Specifications for Thesis

Jharkhand University of Technology, Ranchi

The copyright symbol (©), the year of publication, and the name of the copyright holder

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 Declaration by Student and Supervisor(s)
(To be included in the main body of the thesis)

Jharkhand University of Technology, Ranchi

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 Student Research Committee (SRC)

Jharkhand University of Technology, Ranchi

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 Thesis Submission Form

Jharkhand University of Technology, Ranchi

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