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BILASPUR DIVISION-S AND T/SOUTH EAST CENTRAL RLY
TENDER DOCUMENT
Tender No: 158A-ST-Tender-2024 Closing Date/Time: 17/05/2024 15:00
Sr.DSTE/Co/BSP acting for and on behalf of The President of India invites E-Tenders against Tender No 158A-ST-Tender-2024
Closing Date/Time 17/05/2024 15:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.
1. NIT HEADER
Name of Work Provision of IP Exchange in Bilaspur Division of South East Central Railway.
Bidding type Normal Tender
Tender Type Open Bidding System Single Packet System
Tender Closing Date Time 17/05/2024 15:00 Date Time Of Uploading Tender 25/04/2024 14:33
Pre-Bid Conference
No Pre-Bid Conference Date Time Not Applicable
Required
Advertised Value 34602281.90 Tendering Section WORKS
Bidding Style Single Rate for Each Schedule Bidding Unit
Earnest Money (Rs.) 323000.00 Validity of Offer ( Days) 45
Tender Doc. Cost (Rs.) 0.00 Period of Completion 12 Months
Contract Type Works Contract Category Expenditure
Are Joint Venture (JV) firms
Bidding Start Date 03/05/2024 No
allowed to bid
Ranking Order For Bids Lowest to Highest Expenditure Type Capital (Works)
2. SCHEDULE
S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule A-Execution of Work 4958888.34
Below/Par
Please see Item Breakup for details. 4958888.34 AT Par 4958888.34
1
Description:- Execution
S.No. Item Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Code
Above/
Schedule B-Supply of Materials 29643393.56
Below/Par
Please see Item Breakup for details. 29643393.56 AT Par 29643393.56
1
Description:- Supply Portion
3. ITEM BREAKUP
Schedule Schedule A-Execution of Work

Item- 1 Execution
S No. Item Description of Item Unit Qty Rate Amount
No
1 01 Installation, Testing & Commissioning of Servers to work Numbers 8.00 13001.38 104011.04
as IP- PBX. The server should be installed with Ubuntu
Server LTS 22.04 & Asterisk 18.13.0 LTS. supporting from
500 ports upto 1500 ports. The work is to be executed as
per the instruction of Railway Engineer.
2 02 Installation, Testing & Commissioning of Rack mount Numbers 8.00 9950.04 79600.32
Servers to work as IP-PBX. The server should be installed
with Ubuntu Server LTS 22.04 & Asterisk 18.13.0 LTS or
Latest supporting from 50 ports upto 500 ports. The work
is to be executed as per the instruction of Railway
Engineer.
Pa g e 1 o f 18 Ru n Da te/Time: 2 5 /0 4/2 0 2 4 14:34:0 9

TENDER DOCUMENT
3 03 Installation, Testing & Commissioning of 48 port FXS Numbers 75.00 5479.15 410936.25
Gateway. The work is to be executed as per the instruction
of Railway Engineer.
4 04 Installation, Testing & Commissioning of 04 Port PRI/ E1 Numbers 6.00 13001.38 78008.28
5 05 Installation, Testing & Commissioning of 16 port FXO Numbers 6.00 2971.74 17830.44
6 06 Installation, Testing & Commissioning of Non- Numbers 500.00 357.53 178765.00
Executive/Executive open standard SIP phone. The work is
to be executed as per the instruction of Railway Engineer.
7 07 Installation, Testing & Commissioning of Video VoIP Numbers 135.00 1848.05 249486.75
phone. The work is to be executed as per the instruction of
Railway Engineer.
8 08 Installation, Testing & Commissioning of L-2 POE 24 LAN Numbers 41.00 1466.71 60135.11
manageable switch 10/100/1000 base with 02 SFP Port
loaded. The work is to be executed as per the instruction
9 09 Installation, Testing & Commissioning of 24U Rack with Numbers 5.00 1567.13 7835.65
PDU, FAN, Partitions arrangement and other accessories.
The work is to be executed as per the instruction of
Railway Engineer.
10 10 Excavation of trenches of following depth and width at the Kilometre 4.00 77389.00 309556.00
bottom of the trench including clearing of roots, bushes
etc. for all types of soils including morrum, hard soil mixed
with boulders etc. This work include back filling the trench,
ramming, consolidation of soil as well as disposal of extra
soil after cable is placed in the trench. After monsoon the
route is to be attended for back filling the rain cuts, wash
out of soils where ever found.Depth 1.0 Mtr. & Width
0.3Mtr. The work is to be executed as per the instruction of
Railway Engineer.
11 11 Laying of Quad Cable, PIJF cable,OFC cable of different Kilometre 8.00 16479.00 131832.00
sizes, power cable of different size in the excavated trench,
inside GI,RCC and HDPE pipes. This includes
loading/unloading & transportation of cables from the
stores of railway as per the availability.Wherever several
cables of different categories have to be laid in the same
trench / path, the provision of separation of various cable
should be as advised by the site incharge of the Railway.
Empty cable drums to be returned by the contractor. The
cable drums with unused cable at site to be returned by
the contracrtor from site to Stores depot. RCC Cable Route
marker also to be provided in the interval of 50 mtr after
refilling of trenching work. The work is to be executed as
12 12 Transportation & Execution of following kinds of joints on Numbers 5.00 1385.00 6925.00
10-20-50 pairs PIJF/Quad/OFC Cable using thermoshrink
jointing kit/Joint enclosure. This also includes excavation of
cable joint pit of size 1.2m x 1.2m x 1.0m in all types of soil
for jointing of copper cables, OFC cable, back filling and
ramming after jointing. straight through joint on Quad
cable/ 10-20-50 pairs PIJF Cable. The work is to be
executed as per the instruction of Railway Engineer.
13 13 Cement Concrete of proportion 1:3:6 with graded Metre 100.00 620.21 62021.00
aggregate of size 25mm. and below. The work is to be
14 14 Cement Concrete of proportion 1:3:6 with graded cum 15.00 2440.24 36603.60
aggregate of size 25mm. and below. The work is to be
15 15 Installation of Jumper wire. The work is to be executed as Metre 600.00 0.17 102.00

TENDER DOCUMENT
16 16 Laying & drawing of communication / power cable / data Metre 4000.00 18.54 74160.00
cable along with PVC conduit pipe. This also includes
supply of PVC pipes of nominal size 25 mm. The work is to
be executed as per the instruction of Railway Engineer.
17 17 Transportation including loading/unloading of HDPE pipe Kilometre 2.00 7762.00 15524.00
from the stores of railway to the work site, laying of the
same (with 4 mm nylon rope pre-inserted inside the HDPE
pipe) in excavated trench/already laid GI/RCC pipes/tubes,
jointing, levelling and end sealing the pipes.
18 18 Track crossing, Road Crossing by pushing method (HDD Metre 800.00 1062.00 849600.00
method) at culverts/ track / pucca road crossing at a depth
not less than 1 meter with reference to bottom of rail/road
surface including supply of GI/HDPE pipe. (a) HDPE
pipe/DWC pipe(4 inch dia). The work is to be executed as
19 19 Installation of DP Box 20 Pair with neat wiring and Numbers 8.00 32.46 259.68
termination of cable (PIJF/Switch Board etc) . The work is
to be executed as per the instruction of Railway Engineer.
20 20 Installation of Krone Module. The work is to be executed Numbers 400.00 3.51 1404.00
as per the instruction of Railway Engineer.
21 21 Blowing / drawing of OFC 24F/12F/6F Power Cable and Metre 2000.00 4.67 9340.00
CAT Cable (including crimping) through Duct, DWC, PVC
Conduit/Casing Caping, Trough already installed. It should
be in presence of Railway representative.
22 22 Splicing /Dropping/Termination of each Fiber / Pigtail in the CORE 1500.00 36.94 55410.00
LIU/FDMS/Termination Joints through fusion Splicing of
the termination of OFC Cables.
23 23 Installation of Online UPS (Capcity: 10 KVA) with external Set 2.00 6600.00 13200.00
battery bank with all accessories.
24 24 Installation, Testing & Commissioning of Online UPS with Numbers 3.00 3171.57 9514.71
complete set of suitable batteries quantity 3 KVA with
battery backup of 60 minutes. The work is to be executed
as per the instruction of Railway Engineer.
25 25 Concealed wiring of cat-6 cable/telephone cable/ OFC Metre 2500.00 81.90 204750.00
cable in the PVC pipe/PVC channel by making groove in
the wall, fixing the PVC pipe with clamps, nails and
plastering and distempering to make it as it was earlier as
per instructions of engineering charge. This includes laying
and fixing of all the PVC pipes as per colour in systematic
way as per instruction of Rly. Engg. at site. required for
laying of all types of cables for railnet, telephone
connection etc., All the sundry items for the work has to be
supplied by thecontractor. Railways will supply telephone
cables/Cat-6cables and PVC pipe/channels. All the telecom
cables will be drawn from the specified location , approved
drawing. The payment would be made as per layout of
grove made in the wall, irrespective of how many pipe
(maximum three pipes) are laid and how many cables
drawn through these pipes .
26 26 Supply, installation and wiring of IDF/MDF 1000 lines. It Numbers 5.00 38940.00 194700.00
should be provided as per requirement of site. Inspection
of material by Consignee/Rep. of Sr DSTE/Co/BSP.
27 27 Supply and installation of 150+150 pair IPM Depth MDF Numbers 7.00 8795.83 61570.81
with 03 number 100 pair tag block with cable termination.
The work is to be executed as per the instruction of
RailwayEngineer. It should be provided as per requirement
of site. Inspection of material by Consignee/Rep. of Sr
DSTE/Co/BSP.
28 28 Supply and fixing of PVC casing caping 25mm x 25mm Metre 1000.00 43.00 43000.00
size for indoor wiring. This includes drawal of wires in the
casing caping and termination of wire at end point. The
work is to be executed as per the instruction of Railway
Engineer. Inspection of material by Consignee/Rep. of Sr
DSTE/Co/BSP.

TENDER DOCUMENT
29 29 Supply, transportation, installation & commissioning of 24 Numbers 2.00 344043.70 688087.40

port layer 3 distribution switch. Switch should support
stacking, switch should support internal redundant power
supply & with complete accessories for full functionality
along with three years warranty from the date of supply as
per Annexure-W. CISCO,Allied Telesis ,Extreme ,
equivalent model of Juniper network. Inspection by
Consignee/Rep. of Sr DSTE/Co/BSP. (Before supply of
material consent to be taken from the railways).
30 30 Supply and fixing of double section wall mounting rack 12 Numbers 5.00 14106.00 70530.00
U with all accessories such as partitions arrangement with
electrical socket and cooling fan etc. Make- valrack / HCL.
Inspection of material by Consignee/Rep. of Sr
DSTE/Co/BSP.
31 31 Supply and installation of covered 19" 42 U racks Numbers 11.00 37573.90 413312.90
(standard server rack suitable for upkeep of all types
networking devices) Telecom Rack with Standard
Accessories (Closed type Telecom Rack) with front door
Glass type, all Doors [Detailed Specification in Technical
Document Annexure -V. Material Inspection by RITES
32 32 Supply and installation of on-line, line interactive 5 KVA Numbers 2.00 157532.00 315064.00
UPS with battery backup of 120 minutes at rated load.
Make: APC/Uniline/Amaraja. (details as per Annexure U).
DSTE/Co/BSP.(Before supply of material consent from the
Railways)
33 33 Supply, Installation and commissioning of Surge & Numbers 5.00 41162.48 205812.40
Lightning protection arrangement in the cable huts for all
the equipments including all the circuits derived from
equipments at the stations and Ring Earth (Six Earth pits).
Each earth shall be as per RDSO Specification
No.RDSO/SPN/ 197/2008 or latest. The work is to be
DSTE/Co/BSP.
Total 4958888.34
Schedule Schedule B-Supply of Materials
Item- 1 Supply Portion
S No. Item Description of Item Unit Qty Rate Amount
No
1 01 Supply of Rack mount Servers to work as IP- PBX. The Numbers 8.00 259714.43 2077715.44
server should be installed with Ubuntu Server LTS 22.04 &
SIP based open source software Asterisk 18.13.0 LTS or
Latest supporting from 500 ports upto 1500 ports. (Detail
specification attached in Annexure -A). Material Inspection
by RITES.
2 02 Supply of Rack mount Servers to work as IP- PBX. The Numbers 8.00 198761.04 1590088.32
server should be installed with Ubuntu Server LTS 22.04 &
Asterisk 18.13.0 LTS or Latest supporting from 50 ports
upto 500 ports. (Detail specification attached in Annexure -
B). Material Inspection by RITES.
3 03 Supply of 48 port FXS Gateway. (Detail specification Numbers 75.00 109451.08 8208831.00
attached in Annexure -C). Material Inspection by RITES.
4 04 Supply of 04 Port PRI/ E1 Gateway. (Detail specification Numbers 6.00 259714.43 1558286.58
attached in Annexure -D). Material Inspection by RITES
5 05 Supply of 16 port FXO Gateway. (Detail specification Numbers 6.00 59363.30 356179.80
attached in Annexure -E). Material Inspection by RITES.
6 06 Supply of Management Console. (Detail specification Numbers 5.00 129990.00 649950.00
attached in Annexure -J). Material Inspection by
Consignee/Rep. of Sr.DSTE/Co/BSP.
7 07 Supply of Non-Executive open standard SIP phone. (Detail Numbers 330.00 7142.15 2356909.50
specification attached in Annexure -G). Material Inspection
by Consignee/Rep. of Sr.DSTE/Co/BSP.

TENDER DOCUMENT
8 08 Supply of Executive open standard SIP phone. (Detail Numbers 170.00 9000.00 1530000.00
specification attached in Annexure -H). Material Inspection
9 09 Supply of Video VoIP phone. (Detail specification attached Numbers 135.00 36916.55 4983734.25
in Annexure -K). Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
10 10 Supply of L-2 POE 24 LAN manageable switch Numbers 41.00 29299.03 1201260.23
10/100/1000 base with 02 SFP Port loaded. (Detail
specification attached in Annexure-L).Material Inspection
11 11 Supply of 19" 24U Rack with PDU, FAN and other Numbers 5.00 31304.86 156524.30
accessories. (Detail specification attached in Annexure -
M). Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
12 12 Supply of caller ID Telephone with two way hands free Numbers 2000.00 727.99 1455980.00
speaking facility Corded phone. (Detail specification
attached in Annexure - N).Material Inspection by
13 13 Supply of twisted pair PVC switch board cable, conductor Metre 2000.00 24.00 48000.00
of size 0.6mm. dia annealed copper conforming to IRS-TC-
24/91 or ITD 1138 or latest-5 pair. Material Inspection by
16 16 Supply of PVC switch board cable (50 pair Telephone Metre 1000.00 206.21 206210.00
Cable 0.5mm Copper Conductor) Make: Usha Martin or
Similar. (Detail specification attached in Annexure - Q).
Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
17 17 Supply of Thermoshrink jointing kit for 10/20/50 pair Jelly Numbers 10.00 3425.00 34250.00
filled cable conforming to RDSO Spec. No.
RDSO/SPN/TC/57/2006 (Rev.0) (With latest amendment).
Sr.DSTE/Co/BSP.
18 18 Supply of Jumper wire suitable for wiring in MDF or IDF Metre 2000.00 3.52 7040.00
Make :Molex or Similar. (Detail specification attached in
Annexure - R). Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
19 19 Supply of 3 core flexible power cable 2.5 sq.mm , PVC Metre 1000.00 10.89 10890.00
insulated flexible 3- core x 2.5 sq.mm multistrand copper
power cable. 1100 volts grade conforming to IS-694 of
1990 or latest. Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
20 20 Supply of UTP CAT 6 cable (roll in 305 Mtrs.). Make: D- Metre 5000.00 37.00 185000.00
link, AMP or Molex. Material Inspection by Consignee/Rep.
of Sr.DSTE/Co/BSP.
21 21 Supply of DP Box 20 Pair with Krone Modules . Material Numbers 25.00 648.45 16211.25
Inspection by Consignee/Rep. of Sr.DSTE/Co/BSP.
22 22 Supply of krone Module 10 Pair Make : Krone or Numbers 400.00 70.37 28148.00
Similar.Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
23 23 Supply of Online UPS 3KVA with battery backup of 60 Numbers 3.00 63355.08 190065.24
minutes. (Detail specification attached in Annexure-S).
Sr.DSTE/Co/BSP.

TENDER DOCUMENT
24 24 Supply of Online UPS (Capacity: 10 KVA) with external Set 2.00 221760.00 443520.00
battery bank for two hours backup with all accessories. It
should be as Per technical specification on Annexure: T.
UPS Make: Uniline, APC or Numeric. Remarks: before
supply the material, consent from consignee will be
obtained. Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
25 25 Supply of CAT 6 UTP Patch Cord-2 Mtrs each length. Numbers 100.00 81.04 8104.00
Sr.DSTE/Co/BSP.
26 26 Supply and Termination at Wall/Rack Mountable of 12 Numbers 20.00 10496.30 209926.00
Fiber FDMS 12 SC Type FDMS loaded with SC '0' DB &
Adaptor SC SM Pigtail 1.5 meters all accessories required
for installation suitable for splicing and front patching of 12
fiber cable with all accessories and terminating the optical
fiber with splicing and front patching in the equipment room
or places as required by the Railway representative (OFC
patch cord for and all other materials required for the
splicing are to be supplied by the contractor.[Detailed
Specification in Technical Document Annexure F]. Material
27 27 Supply of Single Mode Patch Cord length 3 meters (LC- Numbers 600.00 187.60 112560.00
SC/SC-SC/LC-LC/FC-LC) as per site requirement. Material
28 28 Supply of PLB HDPE Duct of Size 40/33 mm Outer and Metre 2000.00 88.54 177080.00
with all Accessories. Installation on Wall or Structure/HDD
etc. along with all Accessories required for fixing, Clamping
Cutting, as per RDSO Spec No RDSO/SPN/TC/45/2013
Rev 2 or latest. Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
29 29 Supply of 6 Fiber Armoured OFC Cable Single Mode OFC Metre 2000.00 28.92 57840.00
for laying over the Platform Shed as per latest TEC/BSNL
Specification. Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
30 30 Supply of RJ 45 Connectors.Make D-Link/Digilink/Molex. Numbers 1000.00 11.21 11210.00
Sr.DSTE/Co/BSP.
31 31 Supply of Chair. Make : Godrej. Before supply model and Numbers 18.00 11929.80 214736.40
design to be informed to railways. Material Inspection by
32 32 Supply of Table. Make : Godrej, Before supply model and Numbers 6.00 11904.95 71429.70
design to be informed to railways.Material Inspection by
33 33 Supply of 2 drawer filling cabinet STVFXDM 2086 or latest. Numbers 5.00 11904.95 59524.75
Make: Godrej or Simliar. Material Inspection by
34 34 Supply of Wooden stool height 2 feet. Material Inspection Numbers 10.00 505.18 5051.80
35 35 Supply of Crimping tool Make Krone/D-Link/I-Ball/Pro-Tech Numbers 15.00 229.40 3441.00
or Similar. Material Inspection by Consignee/Rep. of
Sr.DSTE/Co/BSP.
36 36 Supply of Krone tool. Make Krone. Material Inspection by Numbers 15.00 1953.00 29295.00
37 37 Supply of Digital Multimeter Make-Rishabh or similar. Numbers 10.00 7120.61 71206.10
(Detail specification attached in Annexure -Z). Material
38 38 Supply & installation of operator console as per technical Numbers 1.00 192935.00 192935.00
specification on Annexure "I". Material Inspection by
39 39 Supply of 20 pair PIJF cable 0.63mm armoured cable. Metre 2000.00 160.67 321340.00
Make Usha Martin or similar. Material Inspection by

TENDER DOCUMENT
40 40 Supply of 50 pair PIJF cable 0.63mm copper conductor Metre 1000.00 399.17 399170.00
armoured cable. Make Usha Martin or similar. Material
41 41 Supply installation of Electrical accessories (Electrical Lumpsum 1.00 30000.00 30000.00
socket, Extension board, Electrical switches, MCB etc.) as
per site requirement during execution of Exchange work at
various site over Bilaspur Division. Material Inspection by
42 42 Training and supply of all the manuals, troubleshooting Man- 30.00 5458.33 163749.90
guide and handbooks necessary to maintain the installed Days
system insoft copies and adequate number of hard copies
.
Total 29643393.56
4. ELIGIBILITY CONDITIONS
Special Financial Criteria
S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The tenderer must have minimum average annual contractual turnover of V/N or 'V'
whichever is less where V= Advertised value of the tender in crores of Rupees N=
Number of years prescribed for completion of work for which bids have been invited. The
average annual contractual turnover shall be calculated as an average of "total
contractual payments'' in the previous three financial years, as per the audited balance
Allowed
1 sheet. However, in case balance sheet of the previous year is yet to be prepared/ No No
(Mandatory)
audited, the audited balance sheet of the fourth previous year shall be considered for
calculating average annual contractual turnover. The tenderers shall submit requisite
information as per Annexure-VIB, along with copies of Audited Balance Sheets duly
certified by the Chartered Accountant/Certificate from Chartered Accountant duly
supported by Audited Balance Sheet.
The tenderer shall submit along with the tender document, documents in support of
his/their claim to fulfill the eligibility criteria as mentioned in the tender document. Each
page of the copy of documents/Certificates in support of credentials, submitted by the Allowed
1.1 No No
tenderer, shall be self- attested/digitally signed by the tenderer or authorized (Mandatory)
representative of the tendering firm. Self- attestation shall included signature, stamp and
date ( on Each page).
The tenderer shall submit a certificate stating that they are not liable to be disqualified
and all their statements/documents submitted along with bid are true and factual.
Standard format of the certificate to be submitted by the bidder is enclosed as annexure-
V and VA. Non submission of an certificate by the bidder shall result in rejection of
Allowed
1.2 his/their bid. And it shall be mandatorily incumbent upon the tenderer to identify, state No No
(Mandatory)
and submit the supporting documents duly self attested by which they/he is qualifying
the qualifying criteria mentioned in the tender document. It will not be obligatory on the
part of Tender committee to scrutinize beyond the submitted document of tenderer as far
as his qualification for the tender is concerned
Special Technical Criteria


TENDER DOCUMENT
The tenderer must have successfully completed or substantially completed any one of
the following categories of work(s) during last 07 (seven) years, ending last day of month
previous to the one in which tender is invited: Three similar works each costing not less
than the amount equal to 30% of advertised value of the tender, or Two similar works
each costing not less than the amount equal to 40% of advertised value of the tender, or
One similar work each costing not less than the amount equal to 60% of advertised
value of the tender.NOTE- Similar Work means "Supply, Testing & Commissioning or
augmentation of Digital Exchange or IP based exchange or WLL exchange" NOTE :-
Work experience certificate from private individual shall not be considered. However, in
addition to work experience certificates issued by any Govt. Organisation, work
Allowed
1 experience certificate issued by Public listed company having average annual turnover No No
(Mandatory)
of Rs 500 crore and above in last 3 financial years excluding the current financial year,
listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered
at least 5 years prior to the date of opening of tender, shall also be considered provided
the work experience certificate has been issued by a person authorized by the Public
listed company to issue such certificates. In case tenderer submits work experience
certificate issued by public listed company, the tenderer shall also submit along with
work experience certificate, the relevant copy of work order, bill of quantities, bill wise
details of payment received duly certified by Chartered Accountant, TDS certificates for
all payments received and copy of final/last bill paid by company in support of above
work experience certificate.
The tenderer shall submit along with the tender document, documents in support of
his/their claim to fulfill the eligibility criteria as mentioned in the tender document. Each
page of the copy of documents/Certificates in support of credentials, submitted by the Allowed
1.1 No No
tenderer, shall be self- attested/digitally signed by the tenderer or authorized (Mandatory)
representative of the tendering firm. Self- attestation shall included signature, stamp and
date ( on Each page).
The tenderer shall submit a certificate stating that they are not liable to be disqualified
and all their statements/documents submitted along with bid are true and factual.
Standard format of the certificate to be submitted by the bidder is enclosed as annexure-
V and VA. Non submission of an certificate by the bidder shall result in rejection of
Allowed
1.2 his/their bid. And it shall be mandatorily incumbent upon the tenderer to identify, state No No
(Mandatory)
and submit the supporting documents duly self attested by which they/he is qualifying
the qualifying criteria mentioned in the tender document. It will not be obligatory on the
part of Tender committee to scrutinize beyond the submitted document of tenderer as far
as his qualification for the tender is concerned
Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:
S.No. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have
verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the
3
tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment
of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and
4
attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and
5
same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully
6
responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt.
7 of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the
partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for
evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract
8
including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our
offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the
award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and
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Performance guarantee and may also lead to any other action provided in the contract including banning of business for a
period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India
and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent
10
Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of
valid registration by the competent authority is enclosed)

TENDER DOCUMENT
Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.
S.No. Description
Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. Please
submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the
1 certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to
summary rejection of your offer.
( Click here to download the Format of Self Certification)
5. COMPLIANCE
Commercial-Compliance

Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
1 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.
General Instructions

The rates are inclusive of Tax (GST)/all charges and all the taxes/duties
1 leviable by the Central Government / State Government/Local Authorities etc. No No Not Allowed
as applicable.
Tenders containing erasures and/or alterations of the tender documents are
2 liable to be rejected. Any corrections made by the Tenderer (S) in his/their No No Not Allowed
entries must be attested by him/them.
Rights of the Railway to deal with tender: The authority for the acceptance of
the tender will rest with the Railway. It shall not be obligatory on the said
authority to accept the lowest tender or any other tender and no tender(s)
3 No No Not Allowed
shall demand any explanation for the cause of rejection of his/their tender nor
the Railway undertake to assign reasons for declining to consider or reject any
particular tender or tenders.
If the tenderer(s) deliberately gives / give wrong information in his/their tender
4 or creates/create circumstances for the acceptance of his/their tender, the No No Not Allowed
Railway reserves the right to reject such tender at any stage.
If the tenderer(s) expires after the submission of his/their tender or after the
acceptance of his/their tender, the Railway shall deem such tender cancelled.
5 If a partner of a firm expires after the submission of their tender or after No No Not Allowed
acceptance of their tender, the Railway shall deem such tender as cancelled,
unless the firm retains its character.
All general and detailed drawing's pertaining to this work, which will be issued
6 by the Engineer or his representatives (from time to time) with all changes and No No Not Allowed
modifications.
Drawings for the work: - The drawings for the work can be seen in the office of
the Senior Divisional/Divisional/District/Deputy Chief / Executive Engineer and /
or Chief Engineer/Chief administrative officer (Construction) Railway at any
7 time during the office hours. The drawings are only for the guidance of No No Not Allowed
tenderer(s). Detailed working drawings (If required) based generally on the
drawing mentioned above will be given by the Engineer or his representative
from time to time.
Tenderer s Credentials: - Documents testifying tenderer s previous experience
and financial status should be produced along with the tender or when desired
by the competent authority of the South East Central Railway. Tenderer(s)
who has / have not carried out any work so far on this Railway and who is/are
not borne on the approved list of the contractors of South East Central Railway
8 No No Not Allowed
should submit along with his/their tender credentials to establish. i. His
capacity to carryout the works satisfactorily. ii. His financial status supported by
Bank reference and other documents. iii. Certificates duly attested and
testimonials regarding contracting experience for the type of job for which
tender is invited with list of works carried out in the past.

TENDER DOCUMENT
Non compliance with any of the conditions set forth there in above is liable to
9 No No Not Allowed
result in the tender being rejected.
Execution of contract documents:- The successful tenderer(s) shall be
required to execute an agreement with the president of India acting through
the South East Central Railway for carrying out the work according to Standard
10 General condition of contract, Special conditions/specifications. annexed to the No No Not Allowed
tender and specifications for work and materials of Railway as
amended/corrected upto latest correction slips, mentioned in tender form (first
sheet).
Partnership deeds, power of attorney etc.:-The tenderer shall clearly specify
whether the tender is submitted on his own (Proprietary Firm) or on behalf of a
Partnership Firm /Company / Joint Venture (JV) / Registered Society
/Registered Trust / HUF etc. The tenderer(s) shall enclose the attested copies
11 of the constitution of their concern, and copy of PAN Card along with their No No Not Allowed
tender. Tender Documents in such cases are to be signed by such persons as
may be legally competent to sign them on behalf of the firm,company,
association, trust or society, as the case may be as item No.14 Part 01 of
GCC-2022.
The tenderer whether sole proprietor, a company or a partnership firm/Joint
venture (JV)/registered Society/registered trust etc. if they want to act through
agent or individual partner (s) should submit along with the tender , apower of
attorney duly stamped and authenticated by a Notary Public or by Magistrate
12 in favour of the specific person whether he/they be partner(s) of the firm or No No Not Allowed
any other person specifically authorizing him/them to submit the tender, sign
the agreement, receive money, witness measurements, sign measurement
books, compromise, settle, relinquish any claim(s) preferred by the firm and
sign No claim Certificate and refer all or any disputes to arbitration
Should a tenderer or contractor being an individual on the list of approved
contractors, have a relative(s) or in the case of partnership firm / company/
joint venture(JV)/registered society/registered trust etc. one or more of his
shareholder(s)or a relative(s) of the shareholders employed in
Gazettedcapacity in the Engineering or any other Department of the South
13 No No Not Allowed
East Central Railway, the authority inviting tenders shall be informed of the
fact, at the time of submission of tender,failing which the tender may be
disqualified/ rejected or if such fact subsequently comes to light, the contract
may be rescinded in accordance with the provision of clause 62 of the
Standard General Conditions of Contract.
The contactor shall also employ qualified Graduate Engineer or qualified
Diploma Engineer, based on value of contract, as may be prescribed by the
Minister of Railways through separate instructions from time to time. As per
GCC Clause 26A.
Railway reserves the right to draft the vehicles and equipment of contractor in
case of accidents/natural calamities involving human lives. For this, separate
payment shall be admissible through introduction of NS item as per clause of
GCC, and the rates decided by the railway of this purpose shall be final and
binding on the contractor and shall be an excepted mater and hence shall
remain excluded from the preview of the arbitration clause of the agreement.
While executing the work along the Railway track/any other location in the
vicinity of under ground signaling/Electrical/Telecom/OFC cables, the
contractor s shall take all precautions to safe guard the cables. A penalty will
be imposed as below, if the contractor damages any of these cables even
16 after being advised in writing before start of the work to take adequate No No Not Allowed
precaution to protect these cables. (In terms of Railway Board s letter
No.2003/Tele/RCIL/1/Pt. IX dtd:24.06.2013) Cable damaged Penalty per
location Only Quad cable or Signalling Cable Rs.1.0 Lakh Only OFC Rs.1.25
Lakh Both OFC & Quad Rs.1.5 Lakh Electrical Cable Rs.1.0 Lakh
Joint Procedure Order No.SECR/S&T/Policy/889, dated 05.07.2012 for
undertaking earh work in the vicinity of cables issued by CSE/SECR/BSP vide
letter No.SECR/S&T/Policy/959, dated 16.07.2012 , C.E s cirlular No.16 for
safety precautions at work-site in proximity of running lines issued by
C.E./SECR/BSP vide letter No.ENGG/TC-2/C.E.Circular/442, dated 16.06.2006
and C.E s cirlular No.31 for quality control at work sites and maintenance of
registers issued by C.E./SECR/BSP vide letter No.Engg/Plg./76/CE s
Circular/34, dated 18.08.2011 will be applicable and binding to the contractor.
18 Price variation shall not be applicable for this tender. No No Not Allowed

TENDER DOCUMENT
19 Earnest money:- No No Not Allowed

(a)The tender must be accompanied by desired sum (as mentioned in NIT) as
earnest money in favour of F.A.& C.A.O.S.E.C.Railway Bilaspur , deposited
through internet banking,Credit /debit card failing which the tender will not
19.1 beconsidered. Any firm recognized by Department of Industrial Policy and No No Not Allowed
Promotion (DIPP) as 'Startups' shall be exempted from payment of Earnest
Money on submission of Registration Certificate issued by appropriate
authority.
(b) The Tenderer(s) shall keep the offer open for a minimum period of 45 days
(in case of two packet system of tendering 60 days) from the date of opening
of the Tender. It is understood that the tender documents have been issued to
the Tenderer(s) and the Tenderer(s), is / are permitted to tender in
consideration of the stipulation on his / their part that after submitting his / their
19.2 tender subject to the period being extended further, if required by mutual No No Not Allowed
agreement from time to time, he will not resile from his offer or modify the
terms and conditions thereof in a manner not acceptable to South East Central
Railway. Should the tenderer fail to observe or comply with the foregoing
stipulation, the amount deposited as Earnest Money for the due performance
of the above stipulation, shall be forfeited to the Railway.
(c) If his tender is accepted the earnest money mentioned in sub clause (a)
above will be retained as part security for the due and faithful fulfillment of the
contract in terms of Clause 16 (1) of the Standard General Conditions of
19.3 Contract. The Earnest Money of other Tenderers shall, save as herein before No No Not Allowed
provided, be returned to them, but the Railway shall not be responsible for any
loss or depreciation to the Earnest Money that may happen thereto while in
their possession, nor be liable to pay interest thereon.
The earnest money of the unsuccessful tenderer(s) will, save as herein-
before provided be returned to the unsuccessful tenderer(s) within a
reasonable time but the Railway shall not be responsible for any loss or
19.4 depreciation that may happen to the security for the due performance of the No No Not Allowed
stipulation to keep the offer open for the period specified in the tender
documents or to the Earnest money while in their possession nor be liable to
pay interest thereon.
The successful bidder shall have to submit a Performance Guarantee
(PG)within 21 (Twenty one) days from the date of issue of Letter of
Acceptance(LOA). Extension of time for submission of PG beyond 21 (Twenty
one) days and upto 60days from the date of issue of LOA may be given by the
Authority who is competent to sign the contract agreement. However, a penal
interest of 12% per annum shall be charged for the delay beyond21(Twenty
one) days, i.e. from 22nd day after the date of issue of LOA. Further, if the
60th day happens to be a declared holiday in the concerned office of the
Railway, submission of PG can be accepted on the next working day. In all
other cases, if the contractor fails to submit the requisite PG even after 60
days from the date of issue of LOA, the contract is liable to be terminated. In
case contract is terminated railway shall be entitled to forfeit Earnest Money
Deposit and other dues payable against that contract. Incase a tenderer has
not submitted Earnest Money Deposit on the strength of their registration as a
19.5 Startup recognized by Department of Industrial Policy and Promotion (DIPP) No No Not Allowed
under Ministry of Commerce and Industry, DIPP shall be informed to this
effect. The failed Contractor shall be debarred from participating in re-tender
for that work.Performance guarantee shall be initially valid upto the stipulated
date of completion plus 60 days beyond that. In case, the time for completion
of work gets extended, the contractor shall get the validity of PG extended to
cover such extended time for completion of work plus 60 days. The value of
PG to be submitted by the contractor will not change for variation upto 25%
(either increase or decrease) In case during the course of execution, value of
the contract increases by more than 25% of the original contract value, an
additional Performance Guarantee amounting as per GCC for the excess
value over the original contract value shall be deposited by the contractor.
Performance Guarantee shall be released after the physical completion of the
work based on the completion certificate issued by the competent authority
stating that the contractor has completed the work in all respect satisfactorily.
20 Tenderer must submit the following documentary evidence in proof of their: - No No Not Allowed
List of Personnel Organization available on hand and proposed to be engaged
20.1 No No Not Allowed
for the subject work.

TENDER DOCUMENT
List of Plants and Machinery available on hand (own) and proposed to be

inducted (own and hire, to be given separately for the subject work).
List of works completed Governemtn/Semi-Government (fully owned by Govt.)
departments in the last Seven financial years giving description of work.
20.3 Organization for whom executed, approximate value of contract at the time of No No Not Allowed
award, date of award and date of schedule completion and final value of
contract should also be given.
List of work on hand indicating description of work, contract value,
approximate value of balance work yet to be done.
20.5 Deed of Partnership special power of attorney, if any for the work. No No Not Allowed
20.6 Joint venture/MOU/Consortium shall not be accepted. No No Not Allowed
All the payment will be made through electronic funds transfer only through
any of the nationalized/scheduled bank. For this the proforma collect from this
office before made first bill and is to be essentially filled up by the tenderer and
submit the same to accounts department for releasing the payment.
As per Indian Railways Standard General Conditions Of Contract para 6 (a),
proper survey must be done by the tenderer before submission of tender.
In case any contradiction between general condition of contract & special
23 conditions of contract, special conditions of contract will prevail over general No No Not Allowed
conditions of contract.
The Railway reserve the right to verify all statements, information and
documents submitted by the bidder in his tender offer, and the bidder shall,
when so required by the Railway, make available all such information,
24 evidence and documents as may be necessary for such verification. Any such No No Not Allowed
verification or lack of such verification, by the railway shall not relieve the
bidder of its obligations or liabilities hereunder not will it affect any rights of the
railway thereunder.
In case of any wrong information submitted by tenderer, the contract shall be
terminated, Earnest money Deposit ( EMD), Performance Guarantee ( PG and
Security Deposit ( SD) of contract forfeited and agency barred for doing
business on entire Indian Railways for 5 ( five) years.
Tenderers will examine the various provisions of the Central Goods and
Services Tax Act, 2017 (CGST)/Integrated Goods and Services Tax Act, 2017
(IGST) Union Territory Goods and Services Tax Act, 2017 (UTGST)/respective
26 states State Goods and Services Tax Act (SGST) also, as notified by No No Not Allowed
Central/State Govt. & as amended from time to time and applicable taxes
before bidding Tenderers will ensures that full benefit of Input Tax Credit (ITC)
likely to be availed by them is duly considered while quoting rates.
The successful tenderer who is liable to be registered under
CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details
required under CGST/IGST/UTGST/SGST Act to railway immediately after the
award of contract, without which no payment shall be released to the
contractor. The contractor shall be responsible for deposition of applicable
GST to the concerned authority.
In case the successful tenderer is not liable to be registered under
CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST
from his/their bills under reverse charge mechanism (RCM) and deposit the
same to the concerned authority.
Special Conditions

The tenderer (S) shall quote his/their rates as a percentage above or below
the schedule of rates of the South East Central Railway including GST as
applicable to Bilaspur Division except wherehe/they are required to quote item
rates and must tender for all the items shown in the schedule of approximate
1 No No Not Allowed
quantities attached. The quantities shown in the attached schedule are given
as guide and are approximate only and are subject to variation according to
the needs of the Railway. The Railway does not guarantee work under each
item of the schedule.

TENDER DOCUMENT
The work will be executed as per the advice and Instruction of the
Representative of the Sr.DSTE/Co/BSP for the successful installation,
2 No No Not Allowed
commissioning, and functioning of the IP Exchange system of the Bilaspur
division and other required locations/stations over the Bilaspur Division.
Before the supply of any material, prior Approval/consent of the railway/Rep. of
2.1 Sr.DSTE/Co/BSP has to be taken duly mentioning the make and model with No No Not Allowed
the required technical data sheet/Specification and the quantity.
Sand, cement, 1" inch stone chips and bricks for casting of foundation and for
3 other miscellaneous works shall be supplied by the contractor at the site of No No Not Allowed
work.
Transportation wherever mentioned in the schedule implies transportation of
materials from the store of SSE/Tele/L-2/BSP to the work site by road/train
4 No No Not Allowed
with utmost care which includes loading, unloading, stacking and guarding of
the materials by the contractor.
All materials which are to be supplied by the contractor, for the above works
5 No No Not Allowed
are to be inspected by the Railway's Engineer before use.
All the residual works, if any, including finishing portion must be completed
6 within a period of seven days from the date of commissioning by the No No Not Allowed
contractor.
All the materials in Sch.A & B above are to be supplied at SSE/Tele/L-2/BSP's
store who is the consignee of this wok and shall be inspected by the Railway's
7 No No Not Allowed
authorized representative (preferably at firm's premises) or by RDSO/RITES
as the case may be before acceptance of the same.
Before placing order for all the materials to the firm, Prior approval to be
8 obtained from Railway's Engineer and material to be supplied as per actual No No Not Allowed
site/Railway requirement and assesment.
Supply of materials should commensurate with the physical progress of work
9 No No Not Allowed
so that the execution of work does not held up for want of materials.
10 No Road permit shall be issued by the Railway. No No Not Allowed
No extra work will be done against the schedule without prior approval of
competent authority.
All the sundary works including supply of materials, which are not covered in
12 the schedule and required for completion of the work to be done by the No No Not Allowed
contractor on his own cost.
Any type of inspection charges will be borne by the contractor. Whenever the
13 material is ready for inspection, contractor has to intimate to this office for No No Not Allowed
necessary inspection by consignee.
PAYMENT TERMS: 1. a) For items in the supply schedule Only 70% of the
accepted rate of the items shall be paid by the railway on acceptance of the
materials by the consignee and submission of a certificate of receipt of
material in good condition by the consignee. b) Balance of 30% payments shall
be paid after installation & commissioning of the supplied material. 2 a) The
items for which Supply, installation/Fixing/testing and commissioning are
included in single item in the schedule only 50 % of the accepted rate of that
item shall be paid by the railway on acceptance of the materials by consignee
and submission of a certificate of receipt of material in good condition by the
consignee. b) Balance 50% payment shall be paid after installation/ testing &
commissioning of the supplied material. However, if due to any circumstances
(which are not on account of the contractor), the entire work is not getting
completed and the Railway is satisfied that the balance work will be delayed
due to some circumstances which are beyond the control of the contractor and
the contractor is willing to close the contract, only 80% of the total accepted
cost of the item will be released irrespective of completion of entire work.
Completion period of 12 months will be counted progressively from the date of
the issue of the letter of acceptance.
In case of Consignee inspection of the materials, the contractor has to inform
this office well in advance whenever the material is ready for inspection.
All the tools and instruments required for installation & testing will be to
brought by the contractor on his own cost.
Paint Berger make or similar and of a proved specification and colouring
scheme (to be advised by the Railway's Engineer) shall be supplied by the
contractor and shall be approved by the Railway's Engineer before use.
Painting includes scrapping and clearing of surface before its use.

TENDER DOCUMENT
The contractor should have at least earlier experience of Installing &

19 Commissioning of similar type of work in any Central /State Govt. or PSU ( No No Not Allowed
Preferably Indian Railways).
Intending tenderer should submit along with the tender the following
Documents:- (a) Payment certificate /TDS certificate attested copy. ( b)
Credentials in support of his previous experience for carrying out similar type
of work.
The equipments/materials as per RDSO specifications are to be procured from
the RDSO approved sources only. The guidelines stipulated for stores
procurement will hold good for procuring these items from RDSO approved
Part-I and Part-II sources, where both sources available. The major/bulk
procurement should be done from RDSO approved Part-I and only educational
orders should be placed on RDSO approved Part-II. Present stipulations states
20 that maximum 15% of the total quantities can be procured from RDSO No No Not Allowed
approved part-II source. The items so procured from RDSO approved Part-I
and Part-II firms in 17:3 proportion should strictly match in their specification,
size, quality, configuration so that they are interchangeable/replaceable. The
equipments / materials as per RDSO specification can be taken fully from
RDSO Part-II approved sources only if there are no Part-I RDSO approved
sources for the same.
The contractor shall not execute the work which may interfere with train traffic
until adequate protection has been arranged as per the instruction of the site-
21 in-charge. Contractor will be himself responsible for the safety of his personnel No No Not Allowed
during execution of work. Railway will not be responsible for making payment
for any type of Compensation.
Whenever all or most of the Tenderers quote equal rates & cartel formation is
22 suspected, Railways reserved the right to place order on one or more firms No No Not Allowed
with exclusion of the rate without arising any reasons there of.
The option of taking payment through LC arrangement has to be exercised in
IREPS (Indian Railway Electronic Procurement System - the e-application on
23 which tenders are called b y Railways) b y the tenderer a t the time o f bidding No No Not Allowed
itself, and the tenderer shall affirm having read over and agreed to the terms
and conditions of the LC option.
24 The option so exercised, shall be an integral part of the bidder's offer. No No Not Allowed
The above option of taking payment through LC arrangement, once exercised
25 by tenderer at the time of bidding, shall be final and no change shall be No No Not Allowed
permitted, thereafter, during execution of contract
In case tenderer opts for paym ent through LC, following s h a l l be the
procedure to deal release of payment through LC:
26.1 (a) The LC shall be a sight LC No No Not Allowed
( b ) The contractor shall select his Advising/Negotiating bank for L C . The
26.2 incidental cost towards issue of LC and its operation thereof shall be borne by No No Not Allowed
the contractor
(c) SBI, New Delhi, M ain Branch will be the nodal branch f o r issue of LCs
based on online requests received from Railway Accounts Units for tenders
opened in financial year 2018-19. SBI branches where the respective Railway
A c c o u n t s O f f i c e h a s its Account ( l o c a l SBI branch)will b e the
issuance/reimbursing branch for LC issued under this arrangement. The Bank
shall remain same for this tender till completion of contract. The incidental cost
@ 0.15% per annum of LC value, towards issue o f L C and operation thereof
shall be borne by the contractor and shall be recovered from his bills.
( d ) The LC shall be opened initially f o r duration o f 1 8 0 to 365 d a y s in
consultationwith contractor. The LC shall be extended time to time as per the
progress of the contract, on the request of the contractor. The value of LC to
be opened initially as well as extended thereafter shall be finalized by the
engineer in consultation with the contractor on the basis of expected progress
of work.
(e) The LC terms and conditions shall inter-alia indemnify and save harmless
the Railway from and against all losses, claims and demands of every nature
and description brought o r recovered against the Railways b y reason o f any
act or omission of the contractor, his .agents or employees, i n relation t o the
Letter of Credit (LC). All sums payable/borne by Railways on this account shall
be considered as reasonable compensation and paid by contractor.

TENDER DOCUMENT
(f) The LC terms and conditions shall inter-alia provide that Railways will issue
a Document o f Authorization (format enclosed as Annexure 2) after passing
t h e bill for completed work, t o enable contractor to claim the authorized
amount from their bank.
( g ) The acceptable, agreed upon document for payments to be released
under the LC shall be the Document of Authorisation
(h) The Document of Authorization shall be issued by Railway Accounts Office
against each bill passed by Railways.
( i ) On issuance of Document of Authorization, a copy of Document of
Authorizationshall b e posted o n IREPS f o r download b y the contractor.A
digitally signed copy of Document of Authorization shall a lso be sent by
Railway Accounts Office to Railway's bank (Local SBI Branch).
( j ) The contractor shall take print out of the Document of Authorization
available o n !REPS and present h i s claim t o h i s b a n k (advising Bank) for
necessary payments as per LC terms and conditions. The claim shall comprise
of copy of Document of Authorization, Bill of Exchange and Bill.
( k ) T h e payment against L C shall b e subject t o verification from Railway's
Bank (Local SBI Branch).
(l)The contractor's bank (advising bank) shall submit t h e documents to the
Railway's Bank (Local SBI Branch).
(m) The railway's b a n k (issuing b a n k) shall, a fte r verifying the claim so
receivedw.r.t. t h e digitally signed Document o f Authorization received from
Railway Accounts Office, release the payment to contractor's bank (advising
bank) for crediting the same to contractor'saccount.
(n) Any number of bills can be dealt within one LC, provided the sum total of
payments to contractor is within the amount for which LC has been opened.
(o) The LC shall be closed after the release of final payment including PVC
amount, if any, to the contractor
(p) T he release of performance guarantee o r security deposit shall be dealt
directly by railway with the contractor i.e., not through LC
Contractor is to abide by the provisions of Payment of Wages act & Minimum
Wages act in terms of clause 54 and 55 of Indian Railways General Condition
of Contract. In order to ensure the same, an application has been developed
27 and hosted on website 'www.shramikkalyan.indianrailways.gov.in'.Contractor No No Not Allowed
shall register his firm/company etc. and upload requisite details of labour and
their payment in this portal. These details shall be available in public domain.
The Registration/ updation of Portal shall be done as under:
(a) Contractor shall apply for onetime registration of his company/firm etc. in
the Shramik kalyan portal with requisite details subsequent to issue of Letter of
Acceptance. Engineer shall approve the contractor's registration in the portal
within 7 days of receipt of such request.
(b) Contractor once approved by any Engineer, can create password with login
ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
(c) The contractor once registered on the portal, shall provide details of his
Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal
27.3 within 15 days of issue of any LoA for approval of concerned engineer. No No Not Allowed
Engineer shall update (if required) and approve the details of LoA filled by
contractor within 7 days of receipt of such request.
(d) After approval of LoA by Engineer, contractor shall fill the salient details of
27.4 contract labours engaged in the contract and ensure updating of each wage No No Not Allowed
payment to them on shramikkalyan portal on monthly basis.
(e) It shall be mandatory upon the contractor to ensure correct and prompt
27.5 uploading of all salient details of engaged contractual labour & payments No No Not Allowed
made thereof after each wage period.
The maintenance period will be 03 (Three) years after the successful
installation and commissioning of the IP-based Exchange Complete system.
The contractor shall be responsible for supervising the maintenance of the
same during the period of maintenance up to 03 years.
29 The consignee for the work will be SSE/Tele/L-2/BSP. No No Not Allowed
Technical-Compliances

TENDER DOCUMENT

Should a tenderer i) be a retired Engineer of the gazetted rank or any other
gazetted officer working before his retirement, whether in the executive or
administrative capacity or whether holding a pensionable post or not, in the
Engineering or any other department of any of the railways owned and
administered by the President of India for the time being, ORii) being
partnership firm / joint venture (JV) / registered society / registered trust etc
have as one of its partners/members a retired Engineer of the gazetted rank
or any other gazetted officer working before his retirement, OR iii) being an
incorporated company have any such retired Engineer of the gazetted rank or
any other gazetted officer working before his retirement as one of its directors
AND in case where such Engineer or officer had not retired from government
service at least 1 year prior to the date of submission of the tender THEN the
tenderer will give full information as to the date of retirement of such
Engineeror gazetted officer from the said service and as to whether
permission for taking such contract, or if the Contractor be a partnership firm
or an incorporated company, to become a partner or directoras the case may
be,has been obtained by the tenderer or the Engineer or officer, as the case
maybe from the President of India or any officer, duly authorized by him in
thisbehalf, shall be clearly stated in writing at the time of submitting the
tender.b)In case, upon successful award of contract, should a tenderer depute Allowed
1 Yes Yes
forexecution of the works under or to deal matters related with this contract, (Mandatory)
anyretired Engineer of gazette rank or retired gazetted officer working before
hisretirement in the Engineering or any other department of any of the
railwaysowned and administered by the President of India for the time being,
and nowin his employment, then the tenderer will ensure that retired Engineer
orretired gazetted officer had retired from government service at least 1
yearprior to the date of his employment with tenderer and in case he had
retiredfrom service within a year then he possesses the requisite permission
from thePresident of India or any officer, duly authorized by him in this behalf,
to getassociated with the tenderer. c) Should a tenderer or Contractor being
anindividual, have member(s) of his family or in the case of partnership
firm/company / joint venture (JV) / registered society / registered trust etc. one
ormore of his partner(s)/shareholder(s) or member(s) of the family
ofpartner(s)/shareholder(s)having share of more than 1%in the tendering
entityemployed in gazetted capacity in the Engineering or any other
department ofthe railway, then the tenderer at the time of submission of
tender, will informthe authority inviting tenders the details of such
persons.Note: -If informationas required as per 16.a), b), c) above has not
been furnished, contract is liableto be dealt in accordance with provision of
clause 62 of the Standard GeneralCondition of contract
The make and model offered against each schedule items i.e. VoIP Server,
Network Management Servers for IP-PBX, FXS-Gateways, FXO
Gateway,PRI/E1 Gateway, Management Console, SIP Phones,VoIP
Phones,Video VoIP Phones,Caller ID Telephone, , Layer 2 POE-Switch,Layer-
Allowed
2 3 Switch, UPS and Racks,etc has to be provided with all supporting technical Yes Yes
(Optional)
data sheets/manuals/specification details and warranty certificate/License (as
applicable) The tenderer should submit an "Authorization Certificate" of
OEM/Authorised firm of OEM for the supply of the genuine products/parts and
technical support for entire codal life along with the tender document.
The undertaking of OEM/authorized firm of OEM has to be submitted that
AMC of the entire system shall be undertaken up to codal life i.e. minimum of Allowed
3 Yes Yes
12 years of the entire system as per railways requirement after completion of (Mandatory)
the Maintenance period (03 Years).
Bidder will submit the tender specific authorization certificate from OEM
regarding the Integration of the new exchange with the existing main Allowed
4 Yes Yes
exchange and other exchange at Bilaspur/over the Bilaspur division at the time (Optional)
of bidding.

TENDER DOCUMENT
Bidder will declare that the proposed upgradation shall in no way hamper the
existing network or the existing numbering scheme and communication set-up.
It shall ensure programming of any subscriber in any gateway without
disturbing the field cables and existing network providing seamless integration
Allowed
5 with the existing set-up. The Contractor shall also ensure that all the Yes Yes
(Optional)
peripherals such as telephone equipments (Analog / Digital) and E1, Trunk,
PRI cards and existing Licenses connectivity with other exchanges and other
facilities which currently exists shall remain to work with the provision of the
proposed system upgrade and new facilities as per technical specifications.
The Bidder has to ensure that the SIP server (also called registrars) shall
register the phones and enable the telephony services. SIP Servers are
supposed to work with various open standard FXS/FXO media gateways using
open SIP standard. Similarly, it must be possible for the system to work with
open standard SIP phones of different manufacturers. The servers shall be
provisioned in 1+1 active-passive configuration. The IP phones and gateways Allowed
6 Yes Yes
used in the exchange system shall support primary and secondary SIP server (Optional)
configuration. This will allow for simple redundancy of the SIP server. When
the primary SIP server is down, the secondary server will be used by the
phones/gateways. Redundancy of all SIP registrar servers shall be planned so
that they are configured as primary and secondary SIP servers for registration
purpose.
The SIP VoIP system for this IP Exchange work should support the following
minimum features. 1. Call Detail Records 2. Call Forward on Busy 3. Call
Forward on No Answer 4. Call Parking 5. Call Queuing 6. Call Recording 7.
Allowed
7 Call Transfer 8. Call Waiting 9. Caller ID 10. Fax Transmit and Receive 11. Yes Yes
(Optional)
Flexible Extension Logic 12. Interactive Voice Response (IVR) 13. Route by
Caller ID 14. Voice mail facility 15. Video telephony 16. Attended and
unattended audio conferences. 17. Follow me
Undertakings

The all above particulars, conditions and instructions are read and understood
1 No No Not Allowed
by me/us and accepted by me/us.
I/We also hereby agree to abide by the IRS-General Conditions of Contract-
2022, with all correction slips up-to date and to carry out the work according to
2 the special conditions of contract and Specification of materials and works as No No Not Allowed
laid down by Railway in the annexed Special Conditions/Specifications, with all
correction slips up-to-date for the present contract.
A sum of rupees as specified in tender notice is herewith forwarded as Earnest
money. The full value of the earnest money shall stand forfeited without
prejudice to any other right or remedies in case my/our tender is accepted and
3 if:- (a)I/We do not execute the contract documents within fifteen days after No No Not Allowed
receipts of notice issued by the Railway that such documents are ready, and
(b)I/We do not commence the work within fifteen days after receipt of orders to
that effect.
Until a formal agreement is prepared and executed, acceptance of this tender
shall constitute a binding contract between us subject to modifications, as may
4 No No Not Allowed
be mutually agreed to between us and indicated in the letter of acceptance of
my/our offer for this work.
I/We have read the various conditions to tender attached hereto and agree to
abide by the said conditions. I/We also agree to keep this tender open for
acceptance for a period of 45 days from the date fixed for opening the same
and in default thereof. I/We will be liable for forfeiture of my/our Earnest Money
5 No No Not Allowed
. I/We offer to do the work for South East Central Railway, at the rates quoted
in the attached schedule and hereby bind myself/ourselves to complete the
work in all respects within 12 months from the date of issue of letter of
acceptance of the tender.
6. Documents attached with tender
S.No. Document Name Document Description

1 AnnexureTechnicalSpecification.pdf Technical Specification Annexure

TENDER DOCUMENT
RetiredRailwayFormatAnnexure-
2 Retired Railway Employee Decl
J.pdf
3 Annexure-VandVA.pdf Annexure V and VA
4 Annexure-VIB.pdf Annexure VIB
This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Induswww Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.
As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.
Signed By: HIMANSHU JAIN
Designation : Sr.DSTEco-ord

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BILASPUR DIVISION-S AND T/SOUTH EAST CENTRAL RLY

Schedule Schedule A-Execution of Work

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29 29 Supply, transportation, installation & commissioning of 24 Numbers 2.00 344043.70 688087.40

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Special Financial Criteria

S.No. Description Confirmation Remarks Documents

Special Technical Criteria

S.No. Description Confirmation Remarks Documents

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S.No. Description Confirmation Remarks Documents

S.No. Description Confirmation Remarks Documents

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19 Earnest money:- No No Not Allowed

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List of Plants and Machinery available on hand (own) and proposed to be

S.No. Description Confirmation Remarks Documents

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The contractor should have at least earlier experience of Installing &

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S.No. Description Confirmation Remarks Documents

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S.No. Description Confirmation Remarks Documents

6. Documents attached with tender

S.No. Document Name Document Description

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Signed By: HIMANSHU JAIN

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