GS1 South Africa

Online Member Portal User Guide

Online Member Portal User Guide
February 2023
 Table Of Contents

Table of Contents
Version Control...................................................................................................................Page 3
1. Sign into the Online Member Portal Version Control................................................Page 4
1.1 New Member...........................................................................................................Page 4
1.2 Existing member.....................................................................................................Page 4
2. Add your profile details................................................................................................Page 6
3. Create your application................................................................................................Page 7
3.1 Company Information.............................................................................................Page 8
3.2 GS1 Co-Ordinator tab.............................................................................................Page 9
3.3 Accounts Department............................................................................................Page 10
3.4 Industry Verticals.....................................................................................................Page 10
3.5 Trading Partners......................................................................................................Page 11
3.6 How did you hear about GS1.................................................................................Page 12
3.7 Declaration by Applicant........................................................................................Page 12
4. Purchase a product........................................................................................................Page 14
4.1 Selecting your product...........................................................................................Page 15
4.2 View your Shopping Cart.......................................................................................Page 15
4.3 Submit Order...........................................................................................................Page 16
5. Payment..........................................................................................................................Page 18
5.1 Pay now....................................................................................................................Page 18
5.1.1 Email notification.................................................................................................Page 19
5.2 Pay later...................................................................................................................Page 19
5.2.1 Add order/invoice number..................................................................................Page 19
5.2.2 Confirm payment amount...................................................................................Page 20
5.2.3 Email notification.................................................................................................Page 20
6. View your Orders, Invoices and Licences...................................................................Page 22
6.1 View your orders.....................................................................................................Page 22
6.2 View your Invoices..................................................................................................Page 23
6.3. View your Licences................................................................................................Page 23
7. Access Your Member Dashboard.................................................................................Page 24
7.1 Access via the Online Member Portal...................................................................Page 24
7.2 Access via the website............................................................................................Page 26

2
 Version Control

Version Control

Version Changes Author Date

Lehlohonolo
1 New 08/08/2022
Moeng
Chanelle
1.1 Revised 10/08/2022
Komarasamy

1.2 Revised Martin Kairu 11/08/2022

1.2 Revised Tarryn Daniels 17/08/2022

Additional Chanelle
1.3 11/10/2022
Features Komarasamy
Lehlohonolo
1.3 Revised 12/10/2022
Moeng

3
Sign into the Online
Member Portal

1.Sign into the Online Member Portal

Use this link to sign in: https://gs1zace.gs1za.org/

1.1 New Member

As a new member, select “Register” and fill in your details. Preferably, use your email address
as your username.

NB: The password you create will be used for all of your member logins across all of our
platforms.

1.2 Existing member

If you are an existing member, select “Sign In” and enter your username and password.

4
 Online Member Portal User Guide

Add your
profile details
5
 Online Member Portal User Guide

2. Add your profile details

Once you have successfully logged in, you will be redirected to your profile page, where you
will fill in further details about yourself as the main company contact.

NB: The “mobile phone” and “business phone” formats should be the country code followed
by the remaining numbers, e.g., +27123456789.

Once done, click on the “Update” button at the bottom of the page.

6
Create your application

3. Create your application

You will not be able to make barcode purchases without an “approved” application.

For application approval, create and complete your application, and submit the applicable
mandatory documents.

To start an application:

1. Select “Application” on the “Profile” tab.

2. Then click on the “Create New Application” button.

7
 Online Member Portal User Guide

3.1 Company Information

Add basic details about your company:

NB: The “business phone” format should be the country code followed by the remaining
numbers, e.g., +27123456789.

8
 Online Member Portal User Guide

Reminder: Please send all necessary company documents to services@gs1za.org. Missing

documents may result in delays in processing your application.

3.2 GS1 Co-Ordinator tab

This is the person who is responsible for allocating and managing the barcode numbers in
your company. This person will receive communication from GS1 South Africa:

9
 Online Member Portal User Guide

3.3 Accounts Department

This is the person who will receive billing-related communication, e.g., invoices and
statements, from GS1 South Africa:

3.4 Industry Verticals

Select the industry in which you are operating in:

10
 Online Member Portal User Guide

3.5 Trading Partners

Select the Trading Partners you are currently trading with or plan to trade with:

11
 Online Member Portal User Guide

3.6 How did you hear about GS1?

3.7 Declaration by Applicant

Select “Agreement to Terms and Conditions” to submit the application.

By clicking on the terms and conditions, you agree to all of the terms and conditions that
govern the entire application and the use of GS1 standards. To revisit these terms and
conditions, use this link: https://gs1za.org/terms-conditions/

Click “Submit” to complete your application.

12
 Online Member Portal User Guide

You have now completed your application successfully and can purchase your barcode
product.

Purchase a product
13
 Online Member Portal User Guide

4. Purchase a product
To begin your purchase, click on the “Catalogue” tab and select products to view the
different products that are on offer:

14
 Online Member Portal User Guide

4.1 Selecting your product

After selecting your desired product, proceed with the checkout steps by confirming the
product you have selected is correct, along with its quantity. When you are satisfied, click on
the “Add to Cart” button to proceed.

4.2 View your Shopping Cart

You will be redirected to your cart to confirm your order.

• Use the “Continue Shopping” button to add more products to your cart.

• Use the “Empty Cart” button to remove all the items currently in your cart.

• Use the “Checkout” button to proceed with payment.

15
 Online Member Portal User Guide

4.3 Submit Order

Click on “Submit Order” to confirm the order and proceed to payment processing.

16
 Online Member Portal User Guide

Payment
17
 Online Member Portal User Guide

5. Payment
5.1 Pay now

Once you have confirmed your order, on the next screen, wait for the “Cancel Redirect to
Paygate” button to change to “Pay”:

Order ready. Please click below button to proceed to Paygate. Please note that you will be redirected to a Third party
website when you click the below button.

18
 Online Member Portal User Guide

After you click the “Pay” button, you will be redirected to a secure Paygate payment service
to complete the payment.

5.1.1 Email notification

Following a successful payment, you will receive an email containing your GS1 South Africa
Barcode Licence certificate and instructions on how to get started.

5.2 Pay later

You can also pay at a later date or pay for your annual license fees. Select Catalogue >
Payments:

5.2.1 Add order/invoice number

Add the order number or invoice number that you want to pay and your email address, then
click “Submit Payment.”

The format should be:

Order: ORD-05555-H5M5D5

Invoice: INV222222

19
 Online Member Portal User Guide

5.2.2 Confirm payment amount

Verify that the amount on the order or invoice is the same as the amount on the page, and
then click “Confirm Payment.”

You will be redirected to a secure Paygate service to complete the payment.

5.2.3 Email notification

Upon a successful payment, you will receive an email confirming your payment and a case
reference number.

A GS1 South African consultant will verify your payment and release your barcode numbers.
Following that, you will receive an email with your GS1 South Africa Barcode Licence
certificate and instructions on how to get started.

20
 Online Member Portal User Guide

View your Orders,

Invoices and Licences
21
 Online Member Portal User Guide

6. View your Orders, Invoices and

Licences
6.1 View your orders

Click on “Orders” under the “Catalogue” tab to view all the orders for your company. You will
be able to see the status and the product line items.

22
 Online Member Portal User Guide

6.2 View your Invoices

Use the “Catalogue” tab to view your invoices:

6.3. View your Licences

Use the “Catalogue” tab to view your licenses:

23
Access Your
Member Dashboard

7. Access Your Member Dashboard

Once you have received your license certificate, you will have access to Activate.

7.1 Access via the Online Member Portal

Use the “Catalogue” tab and select “Activate.”

24
 Online Member Portal User Guide

Once selected, the system will validate your credentials and log you into the member
dashboard.

25
 Online Member Portal User Guide

Here you can:

• Edit your contact details - Profile

• Access Verified by GS1

• Access Activate

• Purchase more barcodes

• Logout

7.2 Access via the website

Alternately, you can access Activate via our website, www.gs1za.org.

Select Member login:

26