4 Create New Vendor - 04 May 2023

Create New Vendor
1. Create Business Partner (Vendor Master)

To be able to use SAP to manage purchases from suppliers we need to define them in the system
and provide SAP with information on the vendor to allow purchase orders to be created and
invoices to be paid. To do so, follow the menu path:
Logistics Materials Management Purchasing Master Data Vendor

Central Create (XK01)
You will receive a message at the bottom left of your screen indicating you are being redirected
to the new Business Partner (BP) screen - this is an expected system information message.
The resulting BP pop-up window will be as follows:
Select Organization and click on enter
This will bring you to the Create Organization: Role FI Vendor screen, as described at the top
of your SAP window. As a reminder, do not use 00 in any of the field values as it is reserved for
the instructor. Where you see ## substitute your 2-digit FS number.
Note: The new Business Partner transaction screens in S4 Hana have many different fields and
data. To make some additional room on your Create Vendor screen, close the search section
located to the far left of your screen by clicking the close icon:
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Last Updated: 04 May 2023
Create New Vendor
Enter ##B400 for Business Partner, select

BP role FI Vendor (New), and select
External Number Assignment 0002 from
the drop-down list of the Grouping field
On the Address tab, enter Company for Title, ## Adrian Additives for Name, and ## for the
search term:
Enter Company for Title,

Name: ## Adrian Additives,
and ## for Search term,
then scroll down to the Street
Address section
Next, scroll down the page to the Street Address section:
Enter the following street address for your ## Adrian Additives, as shown below:
Street/House number: Arrowhead Road 1390
Postal Code: 49921
City: Adrian
Country: US
Region: MI

Create New Vendor
Enter the Street address data as

indicated above, then click on
the More Fields icon to expand
the address pane.
Caution: Be sure to put the house number in the correct location. It should go in the field to the
right of the street name. Then click on the More Fields icon ( ).
Enter MI0000000 (seven zeros) for

the Tax Jurisdiction. Scroll down to
the Communication section.
Enter MI0000000 for the Tax Jurisdiction field, then scroll down to the Communications
section to enter English for the language.

Create New Vendor
Click here to get list of all tabs
Enter English for language.
Next, select Vendor: General Data tab (Note: Depending on your monitor size, if you don’t see
this tab, click on the tab list icon ( ) to find and select it):
Enter ##B400 for External Vendor No.,

then click on Company Code
(or select via More →Company Code)
Enter ##B400 for the External Vendor Number.

Next, click on the Company Code button (If it is not visible at the top of your screen, select the
icon: More → Company Code).
Enter / verify your company code (##FS) then press enter on your keyboard. You will be taken
to the Vendor: Account Management tab:

Create New Vendor
Enter 300000 (Accounts Payable Reconciliation) in the Reconciliation acct. field, then click on
Vendor: Payment Transactions:
Enter 300000 for Reconciliation acct.

Then select the Vendor: Payment
Transactions tab.
On the Vendor: Payment Transactions tab Enter payment terms 0001 (Payment immediately
Due net) and check Chk double inv.. Note: The Chk double inv. option will produce a warning
if a user attempts to pay for an invoice with the same dollar amount on the same day.
Enter: Payment terms 0001.

Select: Check double invoice.,
then click Save.
Select Save once the data above is entered. You will get a message at the bottom left of your
screen similar to the following:
Use the back icon ( ) to return to SAP Easy Access main screen.

Create New Vendor
2. Create Purchasing Data for Business Partner (Vendor)
We need to connect the vendor to our purchasing organization and add some purchasing-specific
data. To do this, follow the menu path:
Logistics Materials Management Purchasing Master Data Vendor

Central Change (XK02)
Enter just your vendor number (##B400), company code (##FS), select Address and then press
enter on your keyboard:
Enter ##B400 for Vendor, ##FS for Company

Code, select Address then press the enter key
Note: Remove the Purchasing Org value if it
defaults in automatically.
Click in the drop-down menu for the Change in BP Role field and select: Vendor – Purchasing
from the list:
Select from drop-down:

Vendor - Purchasing
The field will populate as Vendor – Purchasing (New):

Create New Vendor
Click on the Purchasing icon (or select More → Purchasing if it is not visible on your
monitor).
Enter / verify your purchasing organization as ##PR, then press enter on your keyboard. You
will be taken to the Purchasing Data tab:
Enter USD for Order currency

and 0001 for Payment terms,
then click on the Save icon
Enter USD for Order currency and 0001 for Payment terms, then click on the save icon
( ). You will get a message at the bottom of the screen similar to the following:
Use the back icon ( ) to return to SAP Easy Access main screen.

Create New Vendor
3. Display a List of Suppliers – Purchasing
Next, display your new Business Partner by pulling it up in a list view. To do so, follow the
menu path:
Logistics Materials Management Purchasing Master Data Vendor List

Displays Purchasing List (MKVZ)
Which will produce the following screen:
Enter ##B400 for Supplier and

##PR for Purch. Org. then select
the Execute icon.
By selecting the Execute ( ) icon, you should now see a list with only your ## Adrian
Additives’ account details in the SAP screen that follows.
Verify you have entered the address details correctly. If you have any mistakes with your data
entry, go back and “change” your vendor (XK02) to reflect the correct address, then return to this
step.
PRINT SCREEN:
Capture a print screen of your Supplier List showing your Adrian Additives vendor details. With
all columns of the report fully visible, capture a screen print of the List of Suppliers: Purchasing
screen. To do so, select the Fn + Alt + PrtScn buttons on your keyboard simultaneously to
capture the screen shot.
Paste your screen into your new or existing Word document for this week. Save your files as
“7.1 FS## First Last name”. Note: Keep your file open as you will be adding to this Word
document before posting it to this week’s assignment area in BlackBoard.


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Create New Vendor

1. Create Business Partner (Vendor Master)

Logistics Materials Management Purchasing Master Data Vendor

The resulting BP pop-up window will be as follows:

Select Organization and click on enter

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Enter ##B400 for Business Partner, select

Enter Company for Title,

Next, scroll down the page to the Street Address section:

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Enter the Street address data as

Enter MI0000000 (seven zeros) for

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Click here to get list of all tabs

Enter English for language.

Enter ##B400 for External Vendor No.,

Enter ##B400 for the External Vendor Number.

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Enter 300000 for Reconciliation acct.

Enter: Payment terms 0001.

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Logistics Materials Management Purchasing Master Data Vendor

Enter ##B400 for Vendor, ##FS for Company

Select from drop-down:

The field will populate as Vendor – Purchasing (New):

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Enter USD for Order currency

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Logistics Materials Management Purchasing Master Data Vendor List

Which will produce the following screen:

Enter ##B400 for Supplier and

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