10

TLE
Computer Operations
Quarter 1 – Module 4 – Part V
Using E-mail and Searching
the Web Using Browser
Week 8

1
 What I Need to Know

This module was designed and written with you in mind. It is here to help you master
the nature of Computer Operations. The scope of this module permits it to be used
in many different learning situations. The language used recognizes the diverse
vocabulary level of students. The lessons are arranged to follow the standard
sequence of the course. But the order in which you read them can be changed to
correspond with the textbook you are now using.

This module will cover:

● Lesson 4 – Creating an Address Book

After going through this module, you are expected to:

1. add e-mail address to the e-mail package address book;

2. update the address book by transferring the e-mail addresses from a received message;
and
3. send e-mail messages using the distribution list created in the address book.

2
 What I Know

Please do not forget to write the following in your answer sheet:

Name: _______________________________________ Yr. & Section: ____________________

Yr. Level & Subject (Specialization): _______________________Module No: ___________
Name of the Activity (e.g., What I Know): ___________________Date: ________________

Directions: Read and understand the following questions carefully. Write only the
letter of each correct answer on a separate sheet of paper.

1. These are entries stored in the address book.

A. address book B. contacts C. contact group D. lists

2. It is a convenient tool for storing email addresses and contact information of

people you frequently email.
A. address book B. contacts C. contact group D. lists

3. __________________ are like electronic cards that save a person's contact

information.
A. contacts B. contact group C. lists D. people

4. Use a __________________ to send an email to multiple people.

A. contacts B. contact group C. lists D. people

5. A file that is imported to add email contacts in bulk to your Google account.
A. address book B. contacts C. CSV D. Google
Contacts

6. It is formerly known as the distribution list.

A. address book B. contacts C. contact group D. lists

7. To update contact, you click the __________________ button.

A. contacts B. contact group C. edit contact D. people

8. It is an address book application for Gmail.

A. address book B. contacts CSV D. Google
Contacts

9. To add a contact in Outlook, click __________________ icon at the bttom of the

screen.
A. contacts B. contact group C. edit contact D. people

10. __________________ are used as an email address so you can send an email to
many recipients who have valid email addresses.
A. contacts B. contact group C. lists D. people

3
 Lesson

4 Creating an Address Book

What’s In

What is an address book in e-mail?

An address book is a convenient tool for storing the email addresses and other
contact information of people you frequently email. You can have multiple address
books, which will allow you to group similar entries.

The address book is used for storing entries called contacts. The figure below shows
a sample address book screen.

You can capture and organize information about people by saving new contacts in
your address book. Contacts are like electronic cards that save a person's contact
information. A contact can be as basic as a name and email address or include more
information like a street address, multiple phone numbers, and a profile picture.

4
 What’s New

Directions: Using the diagram below, write the information you want to keep about
persons which you think are very useful in your daily endeavor. Use a
separate sheet for your answers.

What is It

Adding Contacts to the Address Book

Do you get frustrated when you need to email a friend and cannot remember their
email address? A simple way of getting around this is by adding your friend's email
address to your address book.

There are three methods on how to add an email address to the address book. It
depends on what email application (e.g. Gmail, Yahoo Mail, and Outlook) you are
using. The methods are the following:

1. Add a contact from an email message

2. Add a contact from scratch
3. Import contacts

5
Adding a Contact from an Email Message

To add a contact from an email message in Gmail or Yahoomail account, here’s how
to do it:

1. Open a message from the sender

you want to save as a contact in
Gmail.
2. Hover your cursor over the
sender's name at the top of the
email.
3. Click Add to Contacts on the
pop-up pane.

4. To add more information about

this contact, click Edit Contact.
Enter the sender's name and
any other information you have
for the person. You don't have to
fill out all the fields. You can
always add information later.

5. After adding all the information

you want, Save the new contact,
or wait while Google
automatically saves it.

To add a contact from an email message in Outlook account, here’s how to do it:
1. Open the message so that the
person's name is shown in one
of these lines: From:, To:, Cc:,
or Bcc:.

6
 2. Click the appropriate name.

3. In the window that opens, click

the Contact tab. Then, click Add
to contacts.

4. In the window that opens, fill in

the details you want to save.

5. Select Create.

Adding a Contact from Scratch

To add a contact from scratch in Gmail account, here is how to do it:

1. On your computer, go to Google
Contacts using the link
contacts.google.com/.
2. At the top left, click Create
Contact.

7
3. Click Create contact or Create
multiple contacts.

4. Enter the contact's information.

5. Click Save.

To add a contact from scratch in Outlook account, here is how to do it:

1. Click People at the bottom of the screen.

2. From the File menu, select New Contact or press Ctrl+N.

3. New Contact button on the Home tab.

4. Enter a name and any other information that you want to include for the
contact.
5. If you want to immediately create another contact, choose Save & New.

To add a contact from scratch in Outlook account, here is how to do it:

1. From Yahoo Mail, click the Contacts icon.

2. Click Add new contact.
3. Enter the contact's info.
4. Click Save.

8
Import Contacts

You can add email contacts in bulk to your Google account by importing them from
a CSV file (comma-separated value). Contact CSV files can be made from scratch or
exported from your email client of choice. You can use a blank Gmail CSV file as a
template to see the acceptable fields, then add your contacts. Once complete, sign in
to your Google Contacts and import the CSV file. Don’t forget to double-check your
imported contacts for accuracy.

1. Create a CSV file template

exporting CSV file from Google
Contacts. Click the Export in
Google Contacts.

2. In the window that opens, select

Google CSV, and then click
Export.

3. Once it is downloaded, open the

file in the spreadsheet
application like Microsoft Excel.
Enter information to the related
cell or list values in order. If no
value is needed for a certain
area, the cell can be left blank.
Then save your file.

4. To import your CSV file, open

Google Contacts, and log in to
your account. Then click the
Import.

9
 5. In the window that appears on
the screen, click the Select file
button. Locate and select your
CSV file, and then click the
Import button.

Updating the Address Book

When you are ready to expand or edit the information you have for your contact,
access the contact in Gmail. Here is how to edit the details of your contact.

1. Open Contacts at
contacts.google.com/

2. Start typing the contact's name

or email address in the search
field. Gmail will suggest
matching contacts. If Gmail does
not suggest the correct contact,
select the correct entry in the
search results.

3. The contact's details appear.

Select the pencil icon to edit the
contact.

4. Make the desired changes or

additions. Select More at the
bottom of the contact screen to see
additional fields.

5. Select Save.

If your account is Yahoo Mail, you can follow the following steps to edit your contact
details:

1. From Yahoo Mail, click the

Contacts icon Image of the
Contacts icon in Mail.

10
 2. Click on the contact's name.
3. Click the Edit contact.
4. Make any changes you want to the
contact's info.
5. Click the Camera icon to change
the contact's image.
6. Click Save.

If you are using Outlook as your email application, you can update the contact
information through following the steps below:

1. On the Navigation Bar, click

People.

2. Double-click a contact to open that

contact.

3. Click Edit or Edit contact.

4. Add or update information for the

contact. Click Add more button to
add more fields.

5. Click Save to update the contact.

11
Inserting Email Addresses from the Address Book to a Newly Composed Message

Using a contact list to pick the recipients of an email is helpful when adding several
people to the email. Select as many recipients and groups as you like, then add them
to the email to compose a message to those contacts.

1. In the message window, select

either To, Cc, or Bcc, depending on
how you want to send the message
to the recipients. This applies to
Gmail, Outlook, and Yahoo Mail.

2. In the Select contacts window,

choose the recipients to include in
the email. Scroll through your
address book to select contacts or
use the search box.

3. Select Insert when you are done.

4. Compose the email.
5. Send it when you are ready.

Use a contact group (formerly called a “distribution list”) to send an email to multiple
people—a project team, a committee, or even just a group of friends—without having
to add each name to the To, Cc, or Bcc line individually. You can send an email to
members of the list. Lists are used as an email address so you can send an email to
many recipients who have valid email addresses. In using the distribution list, follow
the following steps:

For Gmail:
1. Visit Google Contacts.
2. Click “Contacts”, “Frequently contacted”, or “Directory”.
3. Select the contacts you want to include in your group.
4. Choose the “Label” icon and press “Create Label”.
5. Name your label and type your group’s name in the recipient's box to send an
email to them.

For Outlook:
1. On the Navigation bar, click People.
2. Under My Contacts, select the folder where you want to save the contact
group. Usually, you'll select Contacts.
3. On the Ribbon, select New Contact Group.
4. Give your contact group a name.

12
 5. Click Add Members, and then add people from your address book or
contacts list.

For Yahoo Mail:

1. Select Contacts in the upper-right corner of the Yahoo Mail navigation bar.
2. Select Lists.
3. Select Create list in the pane below Lists.
4. Type the desired List name for the list.
5. Add at least one contact in the Add contacts field, and then select Save.
6. To add members, select Edit next to the list you created.
7. Add contacts in the Add contacts field by entering their name or email
address. Select the name that appears to add that address. Repeat this
process until you have all the email addresses you need.
8. Select Save to save your new list.

What’s More

Adding Contacts to your Address Book

Directions: In your email account, add 10 contacts of your friends or relatives to

your address book. You should store their first name, last name, e-mail, phone
number, and birthday. Follow the procedures cited in this module. You will be rated
using the performance rubrics found below. Take screenshots of the steps on how
you perform the activity. The link for the submission is provided by your teacher.

Performance Rubrics for Adding Contact to Address Book

Excellent Good Fair Poor
Criteria
4 3 2 1
Adherence to the Procedures (20%)
- Followed the procedures systematically
Contents (50%)
- Includes a clear point progression of
ideas and supporting information.
Workmanship (10%)
- Has time management in accomplishing
the task
Quality of Output (20%)
- Added contacts with complete details

13
 What I Have Learned

Directions: Arrange the following procedures on how to insert email addresses from
the address book to a newly composed message. Write the corresponding number on
a separate sheet of paper.

___________ 1. Send it when you are ready.

___________ 2. Choose the recipients to include in the email.
___________ 3. Compose the email.
___________ 4. Select Insert when you are done.
___________ 5. Select either To, Cc, or Bcc, depending on how you want to
send the message to the recipients.

What I Can Do

Creating Contact Groups

Directions: In your email account, perform on how to create a contact group for your
friends and relatives. Add members to each group. Follow the procedures cited in
this module. While performing the task, you should do the screen/video recording
and narrate or explain how to perform the task. You will be rated using the
performance rubrics found below. The video will be submitted through the link which
is provided by your teacher.

Performance Rubrics for Creating Contact Groups (Video)

Excellent Good Fair Poor
Criteria
4 3 2 1
Adherence to the Procedures (20%)
- Details are logical
Content (50%)
- Includes a clear point progression of
ideas and supporting information.
Workmanship (10%)
- Has time management in accomplishing
the task
Quality of Output (20)
- Created the contacts group with
members.

14
 Assessment

Please do not forget to write the following in your answer sheet:

Name: _______________________________________ Yr. & Section: ___________________

Yr. Level & Subject (Specialization): _______________________Module No: __________
Name of the Activity (e.g. What I Know): ___________________Date: ________________

Directions: Choose the letter of the best answer. Write the chosen letter on a
separate sheet of paper.

1. What should Jayvee use to send an email to multiple people?

A. contacts B. contacts group C. CSV file D. lists

2. How to add a contact from the received email message?

A. Click the Contact icon and click the Add contact.
B. Hover your cursor over the sender's name at the top of the email and
click Add to Contacts on the pop-up pane.
C. In the message window, select either To, Cc, or Bcc, depending on how
you want to send the message to the recipients.
D. On the navigation bar, click the People and then click the Add Contact.

3. What is the purpose of the CSV file? So that you can add email contacts
A. from an email message C. individually
B. from the scratch D. in bulk

4. It is a convenient tool for storing the email addresses and other contact
information of people you frequently email.
A. address book B. contacts C. contacts group D. Lists

5. These are like electronic cards that save a person's contact information.
A. address book B. contacts C. contacts group D. Lists

6. What link is accessed to create an address book for Gmail?

A. https://mail.google.com C. https://outlook.office.com/
B. https://contacts.google.com D. https://mail.yahoo.com/

7. In Outlook, what icon is clicked to add contacts?

A. Contact B. E-mail C. People D. New Contact

8. If you want to create a CSV template, what do you click in Google Contacts?
A. Add Contact B. Edit Contact C. Export D. Import

9. How do you create a contacts group in Yahoo Mail? Select

A. Create label B. Create list C. New contact group D. New group

10. These are used as an email address so you can send an email to many
recipients who have valid email addresses.
A. address book B. contacts C. contacts group D. Lists

15
 Additional Activities

Directions: Using the illustration below, write the steps to be followed on how to
update contacts in the address book in our email account. Choose only one
from Gmail, Yahoo Mail, and Outlook. Use a separate sheet of paper.

Answer Key

1
3
4
2
5

What I Have Learned

16
References

Chi, Clifford. “How to Create a Group in Gmail.” HubSpot Blog, February 10, 2020.
https://blog.hubspot.com/marketing/how-to-create-a-group-in-gmail.
Contacts Help, Retrieved 8 9, 2020, from https://support.google.com/contacts
/answer/1069522?hl=en&ref_topic=9160153
Create a Contact Group or Distribution List in Outlook for PC. Outlook. Microsoft
Corporation, Retrieved 8 11, 2010, from https://support.microsoft.com/en-
us/office/create-a-contact-group-or-distribution-list-in-outlook-for-pc-
88ff6c60-0a1d-4b54-8c9d-9e1a71bc3023.
Edelen, Britt et al. 2019. How to Add Contacts to Gmail Using a CSV File, Retrieved 8
10, 2020, from https://www.wikihow.com/Add-Contacts-to-Gmail-Using-a-
CSV-File

Office Support, Retrieved 8 9, 2020, from https://support.microsoft.com/en-

us/office/add-a-contact-e1dc4548-3bd6-4644-aecd-
47b5728f7b0d#ID0EAABAAA=Newer_versions

Tschabitsher, Heinz. 2019. How to Pick Recipients From Your Address Book in
Gmail, Retrieved 8 10, 2020, from https://www.lifewire.com/how-to-pick-
recipients-from-your-address-book-in-gmail-1172014

Tschabitsher, Heinz. 2020. How to Add an Email Address to Your Gmail Contacts,
Retrieved 8 8, 2020, from https://www.lifewire.com/add-a-sender-to-your-
gmail-address-book-fast-1171918

Yahoo Help, Retrieved 8 9, 2020, from https://help.yahoo.com/kb/SLN28059.html

17