M. Escalera Resume

M ARLENE ESCALERA ADMINISTRATIVE MANAGEMENT
818.967.1166 • Marlene.S.Escalera@gmail.com • www.linkedin.com/in/marlene-escalera
Professional Objective
Dedicated and results-driven administrative manager with over 15 years experience in overseeing
administrative operations seeking to leverage my skills in process optimization. I aim to create
streamlined workflows, enhance efficiency, and foster a collaborative work environment. Proven ability to
implement effective work strategies with cross-functional teams that support organizational goals.
Areas of Expertise include:
✔ Managing Processes ✔ Remote Optimization Workflow ✔ Project Management

✔ Bi-lingual–English/Spanish ✔ AP/AR Specialist ✔ Microsoft Office Proficient
✔ Team Building & Supervision ✔ CRM Management ✔ Event Planning
EXPERIENCE
Scale Media, Inc ∙ Santa Monica, CA (Remote)

ADMINISTRATIVE PROJECT MANAGER MARCH 2021 - PRESENT
● Manage daily administrative functions, providing training, performance evaluations and conflict
resolution.
● Provide comprehensive support to the Head of Finance collaborating with cross-functional teams
for financial reporting, account reconciliation using Quickbooks, company insurance audits
● Set-up Avalara tax software connection to ecommerce platform Shopify for 5 companies,
maintaining state logins, federal and state tax notice resolutions, state registrations and business
license renewals
● Lead bimonthly interdepartmental team building meetings, plan virtual team events for 200 plus
employees, creating games and prizes, coordinating with vendors and managing budget.
● Maintain 100 plus software assets completing quarterly audits, meeting with department heads,
reducing office expenditures by 15% negotiating for cheaper supply contracts.
● Worked closely with IT implementing inventory control with Access Management Solutions,
improving overall security and productivity.
● Lead process definition for automating on/offboarding employees, improving overall process by
20%
KEY ACCOMPLISHMENTS:
● Developed and implemented standardized procedures by authoring Administrative SOP
● Spearheaded historical sales tax project working closely with Tax Consult and CPA firm to review
company Nexus to establish economic threshold implementing tax software for compliance.
Profiles in History ∙ Calabasas, CA

OFFICE MANAGER/BOOKKEEPER OCTOBER 2018 - FEBRUARY 2021
● Assisted controller with financial reporting, month-end reconciliations, company audits, consignor
disbursements and payroll.
● Managed daily office operations, responsible for A/P & A/R features, company insurances,
supporting and training temp staff of 10-15 during busy action seasons.
● Responsible for CEO’s and VP of Consignor Relations scheduling cross global calendars, travel
arrangements, agenda preparation and itineraries planning.
● Planned in-house Auctions, Company Trade Show booths set-up, maintaining and coordinating
with vendor’s regularly below budget and on schedule.
● Implemented and maintained new filing systems for inventory assets worth multi-millions dollars
Infrared ∙ Calabasas, CA
ACCOUNT MANAGER JANUARY 2017 – JULY 2018
OFFICE MANAGER / EXECUTIVE ADMINISTRATOR JANUARY 2016 – JULY 2018
● Downsized 2500 sq. ft. offsite warehouse to two 10x14 storage units reducing monthly costs by
60%. The project was over the course of a 6 month period coordinating with account executives,
vendors for program inventory.
● Supported CFO and VP of Operations, preparing PowerPoint proposals highlighting client project
requests, researching 5 star destination travel incentive programs, creating budgets and timelines
● Authored a quarterly company newsletter and highlighting corresponding project case studies
● Managed daily administrative functions, responsible for onboarding/offboarding employees, team
building events, staff departments training and company internship program, providing guidance
and mentorship.
WINDRICH GROUP ∙ Calabasas, CA

OFFICE MANAGER/BOOKKEEPER JANUARY 2012 – DECEMBER 2015
● Managed company A/P & A/R, processed payroll, worked closely with CPA firm while providing
administrative management support to a team of 10, including 3 project managers.
● Responsible for the CEO's booking calendar and travel arrangements. Leading project meetings,
preparing WIP reports, updating global calendar with project deadlines.
911 RESTORATION ∙ Van Nuys, CA

ACCOUNTS RECEIVABLE SPECIALIST NOVEMBER 2010 – DECEMBER 2011
● Supported CPA with financial recording, summarizing Franchise’s commission reporting issuing
billing, payroll processing and client disbursements for 8 corporate entities.
LAW OFFICES OF GARY A. ROSENBERG ∙ Woodland Hills, CA

LEGAL SECRETARY / ASSISTANT SUPERVISOR DECEMBER 2007 – DECEMBER 2009
RECEPTIONIST 2005 – DECEMBER 2007
● Reported directly to the Attorney, track multiple schedules, live court appearances file preparation,
write summaries of testimonies, contracts and depositions.
EDUCATION
Los Angeles Valley College

2000 - 2002 | Valley Glen, CA

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M ARLENE ESCALERA ADMINISTRATIVE MANAGEMENT

818.967.1166 • Marlene.S.Escalera@gmail.com • www.linkedin.com/in/marlene-escalera

Areas of Expertise include:

✔ Managing Processes ✔ Remote Optimization Workflow ✔ Project Management

Scale Media, Inc ∙ Santa Monica, CA (Remote)

Profiles in History ∙ Calabasas, CA

WINDRICH GROUP ∙ Calabasas, CA

911 RESTORATION ∙ Van Nuys, CA

LAW OFFICES OF GARY A. ROSENBERG ∙ Woodland Hills, CA

Los Angeles Valley College

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