Test Script

SAP S/4HANA - 27-09-22

Production Subcontracting - External Pro-

cessing (BJK_ES)

PUBLIC

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data, Organizational Data, and Other Data
2.4 Business Conditions
2.5 Preliminary Steps
2.5.1 Create Info Record

3 Overview Table

4 Test Procedures
4.1 Create Production Order with Subcontract Operation
4.2 Create Purchase Order for External Processing
4.3 Post Goods Receipt for Subcontract Purchase Order
4.4 Enter Incoming Supplier Invoice
4.5 Periodic Payment
4.6 Review Manufacturing Object Pages

5 Appendix
5.1 Succeeding Processes
Production Subcontracting - External Processing (BJK_ES)
Purpose PUBLIC 2
1 Purpose

This scope item demonstrates the option to execute an operation externally within a production order. This type of processing is particularly important as it
provides a company with a feasible alternative to in-house processing if capacity bottlenecks occur. During the manufacturing process, when a planned order
for production is converted to a production order, the system checks if any routing or work center operations require external processing. When the order is
processed and the operation to be handled externally is reached, the system creates a purchase requisition. After generating a purchase order for the opera-
tion, the production step is processed by the external subcontractor. The external service is captured with a goods receipt posting. The process is finalized by
receiving the subcontractor’s invoice for the service and posting the payment accordingly.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a
different notation, enter values as appropriate.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 3
2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.

2.1 System Access

System Details

System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with
pages and predefined apps for the SAP Fiori launchpad and assign the business roles to your individual test users.

Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices .

Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log

On

Production Supervisor - Dis- SAP_BR_PRODN_SUPERVISOR_D Production Supervisor - Discrete Manufacturing SAP_BR_PRODN_SUPERVISOR_DISC

crete Manufacturing ISC

Purchaser SAP_BR_PURCHASER Materials Management - Purchasing / Materials Manage- SAP_MM_SPT_PURCHASING_PC /

ment - Sourcing and Contracting SAP_MM_SPT_SOURCING_PC

Accounts Payable Accountant - SAP_BR_AP_ACCOUNTANT_PRO-

Procurement CUREMT

Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Warehouse Clerk SAP_BR_WAREHOUSE_CLERK

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 4
2.3 Master Data, Organizational Data, and Other Data
The organizational structure and master data of your company have been created in your system during activation. The organizational structure reflects the
structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your com-
pany.
Use your own master data or the following sample data to go through the test procedure.

Master Value Details Comments

Material FG126 Finished Good MTS for Discrete Industry (PD planning)

Plant 2410 Plant 1 ES

Bill of Material FG126 Finished Good MTS for Discrete Industry (PD planning)

Routing Group Counter 1 42410000

Routing Group Counter 2 42410001

Supplier 24300001 Domestic 10 Supplier 1

Info record 55000000XX Supplier: 24300001

Material Group: L004
Info Category: Standard
Price per 100: 5.35EUR

For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description

BNE Create Supplier Master

BNK Create Material BOM for Production and Salesl

BNL Create Routing

BNT Create Product Master of Type "Finished Good"

BNJ Create Production Work Center

BNK Create Material BOM for Production and Sales

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 5
Master Data ID Description

BNL Create Routing

BLD Create Production Version

2.4 Business Conditions

Before this scope item can be tested, the following business condition must be met.

Scope Item Business Condition

BNU - Create Costing Run You have completed the step described in the Create Costing Run (BNU) master data script.

BNZ - Create New Open MM Posting Pe- You have completed the step described in the Create New Open MM Posting Period (BNZ) master data script. Posting Period is up-to-
riod date.

2.5 Preliminary Steps

2.5.1 Create Info Record

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 6
Purpose

This process step shows you how to create infor record.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open Manage Purchasing Info Records (F1982). The Manage Purchasing Info Records
(F1982) screen displays.

3 Search Purchasing Info Search the info record by following filters.

Record Material Group: L004
Supplier: 24300001
If the info record with description Shrink Wrapping displays, then note down the info
record number and skip the following steps.
If no such info record, then proceed to create it.

4 Open New Purchasing Choose Create. The Purchasing Info Record screen dis-
Info Record plays.

5 Enter Header Data Make the following entries: Header data is added.
Purchasing Info Record Category: Standard
Purchasing Organization: 2410
Supplier: 24300001
Plant: 2410
Purchasing Group: 001
Material Group: L004
Info Record Description: Shrink Wrapping

6 Enter General Informa- Make the following entries: General Information is added.
tion Salesperson: Sales name
Supplier Telephone Number: 0172595959

7 Enter Delivery and Make the following entries: Delivery and Quantity Data is added.
Quantity Data

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 7
Test Test Step Name Instruction Expected Result Com-
Step # ments

Delivery Time in Days: 1

Tax Code: 3I
Order Unit: PC
Standard Order Quantity: 100
Goods-Receipt-Based Invoice Verification: unmarked

8 Enter Condition Data In the Condition section, choose the Create button. Enter the following data: Condition Data is added
Valid From: <Today’s Date>
Amount: 2
Pricing Unit: 1
Valid To: 12/31/9999
Currency: EUR
Choose the Apply button.

9 Save Your Data Choose Create. A purchasing info record is saved.

Note down the purchasing info record
number.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 8
3 Overview Table

The Production Subcontracting - External Processing scope item consists of several process steps provided in the following table.

Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for per-
forming the typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.

Process Step Business Role Transaction/APP Expected Results

Create Production Order with Sub- Production Supervisor - Dis- Create Production Order (CO01) Order Operations have been changed to subcontract.
contract Operation [page ] 10 crete Manufacturing Production order is released and PR is created

Create Purchase Order for External Purchaser Process Purchase Requisitions - Formerly Man- Assigned PR is converted to Purchase Order
Processing [page ] 12 age Purchase Requisitions (F1048).

Post Goods Receipt for Subcontract Warehouse Clerk Post Goods Movement (MIGO) GR is done in the system.
Purchase Order [page ] 13

Enter Incoming Supplier Invoice Accounts Payable Accoun- Create Supplier Invoice (F0859). The invoice is entered.
[page ] 14 tant - Procurement

Periodic Payment [page ] 16 Role dependent upon proce- App dependent upon procedure The outgoing payment is processed.
dure

Review Manufacturing Object Pages Production Planner Search

[page ] 17

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 9
4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Create Production Order with Subcontract Operation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This scenario is used when subcontracting production. Normally, the plant handles the production. Sometimes, in order to meet schedule demands, a busi-
ness partner is used to process an order. When you save the production order, a subcontracting purchase requisition is generated for operation 0030. This
process step shows you how to create production order with subcontract operation.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as Production The SAP Fiori launchpad displays.
Supervisor - Discrete Manufacturing.

2 Access the App Open Create Production Order (CO01). The Production Order Create: Initial Screen displays.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 10
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

3 Define Production Or- Enter the following data for production order: The Production Order Create: Header screen displays.
der: Initial Screen ● Material: FG126
● Production Plant: 2410
● Order Type: YBM1
and choose Enter.

4 Define the Production Enter the following data for production order If the dialog box
Create: Header data header: Order has missing parts(see log)
● Total Qty: for example, 10 PC displays, choose Continue.
● End Date: for example, Today + 7 days In order to avoid triggerring workflow for approval of purchase requisition
On the folder General, choose Enter with total amount more than 500.00 EUR, please do not enter high quan-
● Production Version: If dialog box appears for tity for production order.
selecting production version, select 0001.

5 Change Operation 0030 Choose Operation Change. On the Production Or- Change Production Operation Data.
der Create: Operation Overview screen, change
Operation 0030.
Enter the following data for production order:
● Op: 0030
● Control Key: YBP2
And choose Enter twice.

6 Enter External Service From the Ext. Processing tab, enter the following
Procurement Informa- data for external service procurement:
tion Purch Info Record: use the info record number you
noted down in preliminary step
Purch Org: 2410

Note Use Material Group L004 to find the Purch

Info Record for your purchase organization.

7 Create the Production Choose Back twice, from the menu, to return to Production Order is created and PR is created.
Order and PR the Production Order header screen. To view the PR, choose Operation Overview, select the operation and
Choose Release Order. scroll to the right of your screen.
Choose Save. You can record the PR you created in this step using display the Produc-
tion order and go to the Ex. Processing tab to review the purchase requisi-
tion number.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 11
4.2 Create Purchase Order for External Processing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

When you save the production order, a subcontracting purchase requisition is generated for operation 0030. A firm supplier was assigned to the purchase or-
der requisition using the outline agreement (value contract) maintained in the routing of Finished Good MTS (FG126). This means that the responsible person
is able to convert the purchase order request directly into a purchase order.
This process step shows you how to convert assigned Purchase Requisitions to Purchase Orders.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open Process Purchase Requisitions - Formerly Manage Purchase A list of Requisitions displays.
Requisitions (F1048).

3 Select Purchase Search for a Purchase Requisition with assigned Source of Supply,
Requisition and select one using the link of the sources. Change the filter set-
tings to make the following entries and choose Go:
● Product Group: L004
● Plant: 2410

4 Prepare the Pur- Choose the mark box of relevant Purchase Requisition item and The Purchase Order Preview screen displays.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 12
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

chase Order choose Create Purchase Order. If the total amount of PR is more than 500.00 EUR, then it could
trigger workflow for approval of purchase requisition. And the
purchase requisition could be missing here.

5 Create the Pur- Choose Standard PO in Purchase Order Type field and Choose Save. The purchase order is created.
chase Order

6 Return to Manage On the dialog box, choose the OK. Purchase Requisition list displays again.
Purchase Requisi-
tion

4.3 Post Goods Receipt for Subcontract Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, the warehouse clerk receives a subcontract Purchase Order. The clerk then generates a goods receipt.
The goods receipt ignores the Stock type (quality, blocked). Upon goods receipt, the subcontract Purchase Order Costs are posted to the Production Order.
There is no financial document trail other than the goods receipt document and a controlling document. The controlling document can be viewed on the Pro-
duction Order header by choosing Goto > Documented Goods Movements > Confirmation of the Production Orderoperation does not influence the Purchase
Order open quantity; only MIGO (goods receipt) changes the quantity.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 13
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Warehouse Clerk. The SAP Fiori launchpad displays.

2 Access the App Open Post Goods Movement (MIGO). The Goods Receipt Purchase Order
screen displays.

3 Enter Purchase Order In- Select Goods Receipt from the executable action menu, and verify or select Pur-
formation chase Order from the reference document menu.
Make the following entries:
● Purchase Order : <Your PO number>
● Movement Type : 101

4 Enter Data on Item to be Locate the item to be received, verify the quantity and them choose item OK
Received
Note If you don't see item OK, scroll down in the window until it appears.

5 Post Choose Check when the system responds with message Document is OK, and then Goods receipt is posted for Pur-
choose Post. chase Order.

4.4 Enter Incoming Supplier Invoice

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 14
Purpose

This process step shows you how to enter the supplier’s invoice for the goods received.
Ensure that the top right of the screen displays a green light. If there is no green light, choose Messages to review and resolve any errors.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant - Procurement. The SAP Fiori launchpad displays.

2 Access the App Open Create Supplier Invoice (F0859). The Create Supplier Invoice screen
displays.

3 Enter General Data Enter the following:

● Transaction: Invoice
● Company Code: 2410
● Gross Invoice Amount: <enter value>
● Currency: EUR
● Invoice Date: Today
● Posting Date: Today
● Invoice Party: for example, 24300001
● Reference: <your PO number>

4 Enter Purchase Order In Purchase Document References review the references.

References Make the following entries, using a Purchase Order you created previously:
● References Document Category: Purchase Order/Scheduling Agreement
● Purchase Order: <PO number>
and choose Enter.
.

5 Select Purchase Order Review the selection of the Purchase Order Items. All items of the selected Purchase
Items Confirm the warning messages. Order are added to the Invoice
Items table.

6 Review the Purchase Or- In the Invoice Items area, review the Amount, the Quantity, the Tax Code, and the Tax
der Items Data Jurisdiction (if applicable).

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 15
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Note Ensure that the amount and the quantity correspond to the values of the
Goods Receipts.

7 Review the Tax Code In the Tax section, verify the tax code information and enter the tax amount:
and Payment ● Tax Code: When no tax code is specified, use 3I
● Tax Jurisdiction: <enter>
In the Payment section, review the payment information and remain Payment Method
as blank.

Note The tax code is included in the simulation.

8 Simulate Supplier In- Choose Simulate. The Supplier Invoice is complete to

voice and Review the If there are no differences, a new screen, Simulation, appears. You can review the simu- post.
Messages lation results in the Simulation Overview and Simulation Details area. The Supplier In-
voice is complete to post.
Verify the Gross Invoice Amount against the items, plus tax, (when your tax code is 3I
there is no tax amount.

9 Post Invoice Choose Post. The invoice is posted. The system

displays the message:
Documents have been created.
Supplier invoice: XXX

4.5 Periodic Payment

Note External Process

For this activity, use the Master Data from this test script and execute the following steps from the Accounts Payable (J60) test script document:
● Manage Payment Blocks
Payment Run:
● Payment Approval
or
● Manual Payment Online

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 16
4.6 Review Manufacturing Object Pages

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This process step shows you how to review the different objects pages available for different roles in the area of manufacturing.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Production Planner. The SAP Fiori launchpad displays.

Note You can use any role in the Roles section above.

2 Start Search Choose Search in the upper right area of the launchpad. An input field displays.

3 Search Criteria Make the following entries and choose Search: The system displays a list of objects that use the selected mate-
Products: Material (see the Master Data section) rial.

4 Display Object In the All field, choose Down arrow. The list of objects is limited to the object type selected. If no ob-
Select an object and choose Search. ject is selected, a message is displayed instead.

5 Tailor the Result Below the search line, choose a symbol (for example, filter, The results list is filtered according to your selections.
Display display as table, sort) to filter the results list.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 17
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

6 Repeat Steps Repeat steps 1-5 for any other role in this test script and any The list of objects offered for search differs by the role you used
other object offered in the search function. to log on.

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 18
5 Appendix

5.1 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:

Process Business Condition

Make-to-Stock Production - Discrete Manufacturing (BJ5) - (Optional) Complete the following activities using the data you created in this test script:
● Create Initial Material Stock
● Material Staging
● Pick Components
● Review Order Operations
● Confirm Assembly Activities
● Final Confirmation of Production
● Post Goods Receipt for Production Order

Production Subcontracting - External Processing (BJK_ES)

Purpose PUBLIC 19
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbut-
tons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction
codes, table names, and key concepts of a programming language when they are surrounded
by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names
of variables and parameters, source text, and names of installation, upgrade and database
tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they
appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with
appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R . © 2022 SAP SE or an SAP affiliate company. All rights re-
served.
No part of this publication may be reproduced or transmitted
in any form or for any purpose without the express permis-
sion of SAP SE or an SAP affiliate company. The information
contained herein may be changed without prior notice.
Some software products marketed by SAP SE and its distribu-
tors contain proprietary software components of other soft-
ware vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate
company for informational purposes only, without representa-
tion or warranty of any kind, and SAP or its affiliated compa-
nies shall not be liable for errors or omissions with respect to
the materials. The only warranties for SAP or SAP affiliate
company products and services are those that are set forth in
the express warranty statements accompanying such prod-
ucts and services, if any. Nothing herein should be construed
as constituting an additional warranty.
SAP and other SAP products and services mentioned herein
as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Ger-
many and other countries. All other product and service
names mentioned are the trademarks of their respective
companies.

See www.sap.com/copyright for additional trade-

Production Subcontracting - External Processing (BJK_ES) mark information and notices.
Purpose PUBLIC 20