Production Subcontracting - External Processing (BJK_ES) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

SAP S/4HANA Cloud - 24-12-21
Production Subcontracting - External Pro-
cessing (BJK_ES)

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data, Organizational Data, and Other Data
2.4 Business Condition
2.5 Preliminary Steps
2.5.1 Create Info Record

3 Overview Table

4 Test Procedures
4.1 Create Production Order with Subcontract Operation
4.2 Create Purchase Order for External Processing
4.3 Post Goods Receipt for Subcontract Purchase Order
4.4 Enter Incoming Supplier Invoice
4.5 Periodic Payment
4.6 Review Manufacturing Object Pages
5 Appendix
5.1 Succeeding Processes

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1 Purpose

This scope item demonstrates the option to execute an operation externally within a production order. This type of processing is particularly important as it
provides a company with a feasible alternative to in-house processing if capacity bottlenecks occur. During the manufacturing process, when a planned order
for production is converted to a production order, the system checks if any routing or work center operations require external processing. When the order is
processed and the operation to be handled externally is reached, the system creates a purchase requisition. After generating a purchase order for the opera-
tion, the production step is processed by the external subcontractor. The external service is captured with a goods receipt posting. The process is finalized by
receiving the subcontractor’s invoice for the service and posting the payment accordingly.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.
Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different
notation, enter values as appropriate.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.
Testing in a 3-System Landscape
In a 3-system landscape (with SAP Central Business Configuration as your configuration environment), changes to software and business configuration are
applied to your systems independently of one another. It is therefore your responsibility to manage the active business configuration in your systems and
synchronize configuration data in your SAP S/4HANA Cloud system landscape. A synchronization is required, for example, after you've enhanced the scope,
extended configuration, or adopted new or changed content from content updates or upgrades. For more information, refer to the product assistance in the
SAP Help Portal
Before testing, if you want to use all software features described for the process steps, reports, or items in this document, we recommend the Business
Process Configuration Expert in your organization has upgraded the configuration content and deployed the configuration data to your system landscape.
If the decision is not to upgrade the configuration content in your test or production system, you can run regression tests of software changes using the pro-
cedures in the previous test script version (see the following link ).

2.1 System Access

Sys- Details
tem
Sys- Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various
tem apps assigned to your role.

2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign
it to the business role. You then assign this business role to your individual users.
For more information, refer to How to Create a Business Role for the Administrator in the product assistance for SAP S/4HANA Cloud.

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 Name (Role Tem- ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
plate) On
Production Supervisor - SAP_BR_PRODN_SUPERVI- Production Supervisor - Discrete Manufactur- SAP_BR_PRODN_SUPERVISOR_DISC
Discrete Manufacturing SOR_DISC ing

Purchaser SAP_BR_PURCHASER Materials Management - Purchasing / Materi- SAP_MM_SPT_PURCHASING_PC /

als Management - Sourcing and Contracting SAP_MM_SPT_SOURCING_PC

Accounts Payable Ac- SAP_BR_AP_ACCOUNTANT Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT

countant

Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Warehouse Clerk SAP_BR_WAREHOUSE_CLERK

2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company have been created in your system during activation. The organizational structure reflects the
structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your com-
pany.
Use your own master data or the following sample data to go through the test procedure.

Master Value Details Com-

ments
Material FG126 Finished Good MTS for Discrete Industry (PD planning)

Plant 2410 Plant 1 ES

Bill of Material FG126 Finished Good MTS for Discrete Industry (PD planning)

Routing Group 42410000

Counter 1

Routing Group 42410001

Counter 2

Supplier 24300001 Domestic 10 Supplier 1

Info record 55000000XX Supplier: 24300001

Material Group: L004
Info Category: Standard
Price per 100: 5.35 EUR
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For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Description
Data ID
BNE Create Supplier Master

BNK Create Material BOM for Production

and Salesl

BNL Create Routing

BNT Create Product Master of Type "Fin-

ished Good"

BNJ Create Production Work Center

BNK Create Material BOM for Production

and Sales

BNL Create Routing

BLD Create Production Version

2.4 Business Condition

Before this scope item can be tested, the following business condition must be met.

Scope Item Business Condition

BNU - Create Costing Run You have completed the step described in the Create Costing Run (BNU) master data script.

BNZ - Create New Open MM Posting You have completed the step described in the Create New Open MM Posting Period (BNZ) master data script.
Period Posting Period is up-to-date.

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2.5 Preliminary Steps

2.5.1 Create Info Record

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This process step shows you how to create infor record.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step ments
#
1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open Manage Purchasing Info Records (F1982). The Manage Purchasing Info Records
(F1982) screen displays.

3 Search Purchasing Search the info record by following filters.

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 Test Test Step Name Instruction Expected Result Com-
Step ments
#
Info Record Material Group: L004
Supplier: 24300001
If the info record with description Shrink Wrapping displays, then note
down the info record number and skip the following steps.
If no such info record, then proceed to create it.

4 Open New Purchas- Choose Create. The Purchasing Info Record screen
ing Info Record displays.

5 Enter Header Data Make the following entries: Header data is added.
Purchasing Info Record Category: Stantard
Purchasing Organization: 2410
Supplier: 24300001
Plant: 2410
Purchasing Group: 001
Material Group: L004
Info Record Description: Shrink Wrapping

6 Enter General Infor- Make the following entries: General Information is added.
mation Salesperson: Sales name
Supplier Telephone Number: 0172595959

7 Enter Delivery and Make the following entries: Delivery and Quantity Data is added.
Quantity Data Delivery Time in Days: 1
Tax Code: 3I
Order Unit: PC
Standard Order Quantity: 100
Goods-Receipt-Based Invoice Verification: unmarked

8 Enter Condition In the Condition section, choose the Create button. Enter the following Condition Data is added
Data data:
Valid From: <Today’s Date>
Amount: 2

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 Test Test Step Name Instruction Expected Result Com-
Step ments
#
Pricing Unit: 1
Valid To: 12/31/9999
Currency: EUR
Choose the Apply button.

9 Save Your Data Choose Save. A purchasing info record is saved.

Note down the purchasing info
record number.

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3 Overview Table

The Production Subcontracting - External Processing scope item consists of several process steps provided in the following table.
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the
typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.

Process Step Business Role Transaction/APP Expected Results

Create Production Order with Sub- Production Supervisor - Dis- Create Production Order Order Operations have been changed to subcontract.
contract Operation [page ] 11 crete Manufacturing (CO01) Production order is released and PR is created

Create Purchase Order for External Purchaser Process Purchase Requi- Assigned PR is converted to Purchase Order
Processing [page ] 13 sitions (F1048).

Post Goods Receipt for Subcontract Warehouse Clerk Post Goods Movement GR is done in the system.
Purchase Order [page ] 15 (MIGO)

Enter Incoming Supplier Invoice Accounts Payable Accoun- Create Supplier Invoice The invoice is entered.
[page ] 16 tant - Procurement (F0859).

Periodic Payment [page ] 18 Role dependent upon pro- App dependent upon pro- The outgoing payment is processed.
cedure cedure

Review Manufacturing Object Production Planner Search

Pages [page ] 19

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Create Production Order with Subcontract Operation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This scenario is used when subcontracting production. Normally, the plant handles the production. Sometimes, in order to meet schedule demands, a busi-
ness partner is used to process an order. When you save the production order, a subcontracting purchase requisition is generated for operation 0030. This
process step shows you how to create production order with subcontract operation.

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Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as Produc- The SAP Fiori launchpad displays.
tion Supervisor - Discrete Manufacturing.

2 Access the App Open Create Production Order (CO01). The Production Order Create: Initial Screen displays.

3 Define Production Enter the following data for production order: The Production Order Create: Header screen displays.
Order: Initial ● Material: FG126
Screen
● Production Plant: 2410
● Order Type: YBM1
and choose Enter.

4 Define the Produc- Enter the following data for production order If the dialog box
tion Create: header: Order has missing parts(see log)
Header data ● Total Qty: for example, 10 PC displays, choose Continue.
● End Date: for example, Today + 7 days In order to avoid triggerring workflow for approval of purchase
On the folder General, choose Enter requisition with total amount more than 500.00 EUR, please do
● Production Version: If dialog box appears not enter high quantity for production order.
for selecting production version, select
0001.

5 Change Operation Select the Operation Overview button. Choose Change Production Operation Data.
0030 Production Order Create: Operation Overview,
and change Operation 0030.
Enter the following data for production order:
● Op: 0030
● Control Key: YBP2
And choose Enter twice.

6 Enter External Ser- From the Ext. Processing tab, enter the follow-
vice Procurement ing data for external service procurement:
Information Purch Info Record: use the info record number
you noted down in preliminary step

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 Test Test Step Name Instruction Expected Result Pass /
Step Fail /
# Com-
ment
Purch Org: 2410
Note Use Material Group L004 to find the
Purch Info Record for your purchase organiza-
tion.

7 Create the Produc- Choose Back twice, from the menu, to return Production Order is created and PR is created.
tion Order and PR to the Production Order header screen. To view the PR, choose Operation Overview, select the opera-
Choose Release Order. tion and scroll to the right of your screen.
Choose Save. You can record the PR you created in this step using display
the Production order and go to the Ex. Processing tab to re-
view the purchase requisition number.

4.2 Create Purchase Order for External Processing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Purpose

When you save the production order, a subcontracting purchase requisition is generated for operation 0030. A firm supplier was assigned to the purchase or-
der requisition using the outline agreement (value contract) maintained in the routing of Finished Good MTS (FG126). This means that the responsible person
is able to convert the purchase order request directly into a purchase order.
This process step shows you how to convert assigned Purchase Requisitions to Purchase Orders.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the Open Process Purchase Requisitions (F1048). A list of Requisitions displays.
App

3 Select Pur- Search for a Purchase Requisition with assigned Source

chase Requisi- of Supply, and select one using the link of the sources.
tion Change the filter settings to enter the following entries:
● Material Group: L004
● Plant: 2410

4 Prepare the Choose the mark box of relevant Purchase Requisition The Purchase Order Preview screen displays.
Purchase Or- item and choose Create Purchase Order. If the total amount of PR is more than 500.00 EUR, then it
der could trigger workflow for approval of purchase requisi-
tion. And the purchase requisition could be missing here.

5 Create the Choose Standard PO in Purchase Order Type field and The purchase order is created.
Purchase Or- Choose Save.
der

6 Return to Man- On the dialog box, choose the OK. Purchase Requisition list displays again.
age Purchase
Requisition

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4.3 Post Goods Receipt for Subcontract Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, the warehouse clerk receives a subcontract Purchase Order. The clerk then generates a goods receipt.
The goods receipt ignores the Stock type (quality, blocked). Upon goods receipt, the subcontract Purchase Order Costs are posted to the Production Order.
There is no financial document trail other than the goods receipt document and a controlling document. The controlling document can be viewed on the Pro-
duction Order header by choosing Goto > Documented Goods Movements > Confirmation of the Production Orderoperation does not influence the Purchase
Order open quantity; only MIGO (goods receipt) changes the quantity.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Warehouse Clerk. The SAP Fiori launchpad dis-
plays.

2 Access the App Open Post Goods Movement (MIGO). The Goods Receipt Purchase
Order screen displays.

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 Test Test Step Name Instruction Expected Result Pass / Fail /
Step Comment
#
3 Enter Purchase Or- Select Goods Receipt from the executable action menu, and verify or se-
der Information lect Purchase Order from the reference document menu.
Make the following entries:
● Purchase Order : <Your PO number>
● Movement Type : 101

4 Enter Data on Item Locate the item to be received, verify the quantity and them choose
to be Received item OK
Note If you don't see item OK, scroll down in the window until it appears.

5 Post Choose Check when the system responds with message Document is Goods receipt is posted for
OK, and then choose Post. Purchase Order.

4.4 Enter Incoming Supplier Invoice

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Purpose

This process step shows you how to enter the supplier’s invoice for the goods received.
Ensure that the top right of the screen displays a green light. If there is no green light, choose Messages to review and resolve any errors.

Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad dis-
plays.

2 Access the App Open Create Supplier Invoice (F0859). The Create Supplier Invoice
screen displays.

3 Enter General Data Enter the following:

● Transaction: Invoice
● Company Code: 2410
● Gross Invoice Amount: <enter value>
● Currency: EUR
● Invoice Date: Today
● Posting Date: Today
● Invoice Party: for example, 24300001
● Reference: <your PO number>

4 Enter Purchase Or- In Purchase Order Document References review the references.
der References Make the following entries, using a Purchase Order you created previously:
● References Document Category: Purchase Order/Scheduling Agree-
ment
● Purchase Order: <PO number>
and choose Enter.
.

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 Test Test Step Name Instruction Expected Result Pass /
Step Fail /
# Com-
ment
5 Select Purchase Or- Review the selection of the Purchase Order Items. All items of the selected Pur-
der Items Confirm the warning messages. chase Order are added to the
Invoice Items table.

6 Review the Pur- In the Invoice Items area, review the Amount, the Quantity, the Tax Code,
chase Order Items and the Tax Jurisdiction (if applicable).
Data Note Ensure that the amount and the quantity correspond to the values of
the Goods Receipts.

7 Review the Tax In the Tax section, verify the tax code information and enter the tax
Code and Payment amount:
● Tax Code: When no tax code is specified, use 3I
● Tax Jurisdiction: <enter>
In the Payment section, review the payment information and remain Pay-
ment Method as blank.
Note The tax code is included in the simulation.

8 Simulate Supplier Choose Simulate. The Supplier Invoice is com-

Invoice and Review If there are no differences, a new screen, Simulation, appears. You can re- plete to post.
the Messages view the simulation results in the Simulation Overview and Simulation De-
tails area. The Supplier Invoice is complete to post.
Verify the Gross Invoice Amount against the items, plus tax, (when your tax
code is 3I there is no tax amount.

9 Post Invoice Choose Post. The invoice is posted. The sys-

tem displays the message:
Documents have been cre-
ated. Supplier invoice:
XXX

4.5 Periodic Payment

Note External Process

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Purpose Error: Reference source not found 18
For this activity, use the Master Data from this test script and execute the following steps from the Accounts Payable (J60) test script document:
● Manage Payment Blocks
Payment Run:
● Payment Approval
or
● Manual Payment Online

4.6 Review Manufacturing Object Pages

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This process step shows you how to review the different objects pages available for different roles in the area of manufacturing.

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Purpose Error: Reference source not found 19
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad as a Production The SAP Fiori launchpad displays.
Planner.
Note You can use any role in the Roles section above.

2 Start Search Choose Search in the upper right area of the launch- An input field displays.
pad.

3 Search Crite- Make the following entries and choose Search: The system displays a list of objects that use the se-
ria Products: Material (see the Master Data sec- lected material.
tion)

4 Display Ob- In the All field, choose Down arrow. The list of objects is limited to the object type selected.
ject Select an object and choose Search. If no object is selected, a message is displayed instead.

5 Tailor the Re- Below the search line, choose a symbol (for example, The results list is filtered according to your selections.
sult Display filter, display as table, sort) to filter the results list.

6 Repeat Steps Repeat steps 1-5 for any other role in this test script The list of objects offered for search differs by the role
and any other object offered in the search function. you used to log on.

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Purpose Error: Reference source not found 20
5 Appendix

5.1 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:

Process Business Condition

Make-to-Stock Production - Discrete Manufacturing (BJ5) Complete the following activities using the data you created in
- (Optional) this test script:
● Create Initial Material Stock
● Material Staging
● Pick Components
● Review Order Operations
● Confirm Assembly Activities
● Final Confirmation of Production
● Post Goods Receipt for Production Order

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Typographic Conventions

Type Description
Style

Example Words or characters quoted from the screen. These include field names, screen titles, push-
buttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
www.sap.com/contactsap
Example Emphasized words or expressions.
EXAMPLE Technical names of system objects. These include report names, program names, transaction
codes, table names, and key concepts of a programming language when they are surrounded
by body text, for example, SELECT and INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages,
names of variables and parameters, source text, and names of installation, upgrade and data-
base tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they
appear in the documentation.
<Exam- Variable user entry. Angle brackets indicate that you replace these words and characters with
ple> appropriate entries to make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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Production Subcontracting - External Processing (BJK_ES) PUBLIC
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