Form ID: (AR101000)

You use this form to configure the accounts receivable settings. Settings defined on this form include numbering
sequences for AR documents, document and payment processing settings, and mailing settings. Some settings on
this form cannot be changed once production use has begun, such as the numbering sequences assigned for
invoices, debit and credit memos, and customer payments. Other settings can be changed at will.

Form Toolbar
The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar.

General Settings Tab

The general settings for accounts receivable include the numbering sequences used for customer documents and
for financial charges. Also, you can specify various document processing settings.

You can use different numbering sequences for each document type or the same sequence for multiple types. In
the latter case, the system assigns all documents numbers (identifiers) from the same sequence, based on the
order they were entered or generated, so two successive identifiers may refer to documents of different types.

Numbering Settings Section

Description
Element

GL Batch Numbering Sequence The numbering sequence used for accounts receivable
batches.

Invoice Numbering Sequence The numbering sequence used for AR invoices. An AR

invoice is created for each original customer
document, invoice, memo, or financial charge.

Payment Numbering Sequence The numbering sequence used for customer payments.

Debit Memo Numbering Sequence The numbering sequence used for debit adjustments.

Credit Memo Numbering Sequence The numbering sequence used for credit adjustments.

Write-Off Numbering Sequence The numbering sequence used for write-off

documents.

Overdue Charge Numbering Sequence The numbering sequence used for overdue charges.
This box is available if the Overdue Charges feature is
enabled on the Enable/Disable Features (CS100000)
form.

Price Worksheet Numbering Sequence The numbering sequence used for price worksheets.

Dunning Fee Numbering Sequence The numbering sequence used for dunning fees. If you
leave this box empty, when the system assigns
numbers to dunning fees, it uses the numbering
sequence specified in the Invoice Numbering
Sequence box of the form.

This box appears on the form only if the Dunning

Letter Management feature is enabled on the
Enable/Disable Features form.
Posting Settings Section
Description
Element

Automatically Post on Release A check box that indicates (if selected) that AR
transactions will be automatically posted to the
general ledger once they are released. This check box
is selected by default.

Post Summary on Updating GL A check box that indicates (if selected) that AR
documents will be posted to the general ledger with
summarized row amounts if particular criteria are met.
That is, if multiple rows in an AR document specify the
same account (and subaccount, if any) and branch (if
the Multi-Branch Support feature is enabled on the
Enable/Disable Features form), and the AR document
does not have an associated project (the Project
column contains the X value), these rows will be
combined into one row with the summarized amount
in the GL batch.

The summarized transaction amounts can be posted to

an account (and subaccount, if any) only if both the
Post Summary on Updating GL check box is
selected on this form and the Summary option is
specified for an account in the Post Option column on
the Chart of Accounts (GL202500) form. For details,
see the description of the Post Option settings in the
Chart of Accounts topic.

The GL batch can contain multiple documents if the

selected in the Posting Settings section on the

Activate Migration Mode A check box that activates (if selected) migration
mode. You can activate or deactivate migration mode
(that is, select or clear this check box) at any time.

For details, see Migrating Documents to Acumatica

ERP.

If migration mode has been activated, auto-application of

supported by the system.

Data Entry Settings Section

Description
Element

Default Customer Class The customer class to be used as the default class.
When you create a new class by using the Customer
Classes (AR201000) form, the settings defined for the
class specified here will be inserted. (You can change
any of these settings.) For more information, see
Customers: Customer Class Settings.

Use Intercompany Sales Account From The source of the sales account the system inserts in
the lines of an intercompany AR document of a
customer that was extended based on a company or
branch. The following options can be selected:
  Customer Location: The system inserts the sales
account specified in the Sales Account box on
the GL Accounts tab of the Customer Locations
(AR303020) form for the customer location
selected for the AR document.
 Inventory Item: The system inserts the sales
account specified in the Sales Account box on
the GL Accounts tab of the Non-Stock Items
(IN202000) form for non-stock items if a non-
stock item is selected in the AR document line.

This box appears on the form if the Inter-Branch

Transactions feature has been enabled on the
Enable/Disable Features (CS100000) form.

Combine Sales Sub. From The subaccount mask that defines the rule of selecting
segment values for the sales subaccount to be used on
accounts receivable data entry forms. To set up the
rule, select a segment, press F3, and select the source
of the segment value, which is one of the following
options:

 C: Subaccount associated with the branch

 E: Subaccount associated with the employee
 I: Subaccount associated with the inventory item
 L: Subaccount associated with the customer
location
 S: Subaccount associated with the salesperson

For AR invoices and memos, if the III mask is used but

there is no non-stock item in the document line, the
segment value is copied from the customer location
(LLL).For a segment, the characters designating each
option are repeated as many times there are
characters in the segment. See the Combined
Subaccounts: To Define a Subaccount Mask for AR
Documents article for more information.

Rounding Rule for Invoices The rule, which is one of the following, to be used for
rounding the total amount of the invoice:

 Use Currency Precision: To round the amounts to

the precision supported for the currency of the
document
 Nearest: To round each invoice total to the
nearest multiple of the smallest unit (specified in
the Rounding Precision box)
 Up: To round up each invoice total to the next
multiple of the smallest unit
 Down: To round down each invoice total to the
previous multiple of the smallest unit

This box is available only if the Invoice Rounding

feature is enabled on the Enable/Disable Features
form. For details, see To Set Up Document Amount
Rounding.

Rounding Precision The smallest unit for invoice amount rounding; this list
is not available if the Use Currency Precision option is
selected in the Rounding Rule box. Select one of the
following options:
  0.05: To round each total to a multiple of 0.05
 0.10: To round each total to a multiple of 0.1
 0.50: To round each total to a multiple of 0.5
 1.00: To round the totals to integers
 10.00: To round each total to a multiple of 10
 100.00: To round each total to a multiple of 100

This box appears on the form only if the Invoice

Rounding feature is enabled in your system. The
option is read-only and cannot be changed if the Use
Currency Precision option is selected in the Rounding
Rule for Invoices box.

For details, see To Set Up Document Amount

Rounding.

Hold Documents on Entry A check box that means (if selected) that documents
will be assigned the On Hold status by default when
they’re saved.

Validate Document Totals on Entry A check box that means (if selected) that totals of new
documents will be validated on entry.

Require Payment Reference on Entry A check box that means (if selected) that users must
fill in the Payment Ref. box on data entry forms
related to accounts receivable, cash management, and
sales orders.

This option is not applied to credit card payments. In a cre

Payment Ref. box the transaction number assigned by th
number has been specified by a user manually, it remains

Hold Document on Failed Credit Check A check box that indicates (if selected) that new
invoices and memos are placed on hold and cannot be
released for customers that failed the credit check. If
the check box is not selected, new documents can be
saved and processed regardless of the credit check
result, although the system warns users about
customers that failed their credit check.

Require Invoice/Memo Printing Before Release A check box that configures the system (if selected) to
require the AR invoices and memos to be printed
before they can be released for those customers who
prefer to receive printed copies of the documents. That
is, if the Print Invoices check box is selected in a
customer account, each invoice or memo is created
with the Pending Print status. After you have printed
the document, its status is Balanced, and you can
release it. To print AR documents, use the Print
Invoices and Memos (AR508000) form.

Require Invoice/Memo Emailing Before Release A check box that configures the system (if selected) to
require the AR invoices and memos to be emailed
before they can be released for those customers who
prefer to receive copies of the documents by email.
That is, if the Send Invoices by Email check box is
selected in a customer account, each invoice or memo
is created with the Pending Email status. After you
have emailed the invoice, its status is Balanced, and
you can release it. To email AR documents, use the
Print Invoices and Memos form.
Data Processing Settings Section
Description
Element

Enable Integrated CC Processing A check box that indicates (if selected) that credit card
processing steps are required for AR payments—that
is, a credit card payment cannot be released until you
capture the payment through the gateway, and the
payment is automatically released in the system on
capture. If the check box is cleared, you can release a
credit card payment without processing it through the
gateway.

Age Credits A check box that means (if selected) that credit
memos and open payments will be aged on customer
statements and reports along with invoices and debit
memos according to the aging periods defined on the
Statement Cycles (AR202800) form. If the check box
is cleared, credit memos and open payments will
appear as the current documents.

Set Default Overdue Charges by Statement Cycle A check box that means (if selected) that overdue
charges specified for the statement cycle are applied
to an overdue document. If the check box is not
selected, overdue charges specified for the customer
class are applied. This check box is available if the
Overdue Charges feature is enabled on the
Enable/Disable Features form.

Calculate on Overdue Charge Documents A check box that means (if selected) that overdue
charges will be calculated on overdue charge
documents as well as on invoices; thus, the amount of
overdue charges compounds. This check box is
available if the Overdue Charges feature is enabled on
the Enable/Disable Features form.

Apply Payments to Overdue Charges First A check box that indicates (if selected) that payments
will be applied to overdue charges first and only after
that to outstanding invoices, starting with those
having the earliest dates, if the Auto-Apply
Payments check box is selected for a customer on the
Customers (AR303000) form. This check box is
available if the Overdue Charges feature is enabled on
the Enable/Disable Features form.

Salesperson Commission Settings Section

The section is available if the Commissions feature is enabled on the Enable/Disable Features form.

Description
Element

Salesperson Commission by The way commissions for all salespersons are

calculated:

 Invoice: On the invoices associated with a

salesperson, whether the invoices are paid or not
 Payment: On only the paid invoices
 Commission Period Type The way commission is paid: Monthly, Quarterly,
Yearly, or By Financial Period.

Consolidation Settings Section

Description
Element

Consolidate Statements for All Branches A check box that indicates (if selected) that
statements from different branches should be
consolidated.

Statement from Branch The branch to appear on the consolidated statements.

Consolidate Dunning Letters for All Branches A check box that indicates (if selected) that dunning
letters from different branches should be consolidated.

Dunning Letter from Branch The branch to appear on the consolidated dunning
letters.

Default Write-Off Reason Codes Section

Description
Element

Balance Write-Off Reason Code The reason code that is used by default when you
perform a balance write-off operation.

Credit Write-Off Reason Code The reason code that is used by default when you
perform a credit write-off operation.

VAT Recalculation Settings Section

This section is available only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000)
form.

Description
Element

Automatically Release Credit Memos A check box that indicates (if selected) that VAT credit
memos generated for the invoices that are fully paid
within the cash discount period will be released
automatically when you process them on the Generate
VAT Credit Memos (AR504500) form. For details, see
VAT Calculated for Documents with Cash Discounts.

Credit Memo Description The description to be used for the credit memo, which
is generated for a document that was paid early and
that adjusts the tax and taxable amounts. For details,
see VAT Calculated for Documents with Cash
Discounts.

Retainage Settings Section

In this section, you can specify the settings related to processing invoices with retainage amounts in the system.

This section is available only if the Retainage Support feature is enabled on the Enable/Disable Features form.

Description
Element

Retain Taxes A check box that indicates (if selected) that taxes
calculated on the retainage amount will be retained on
the Retainage Tax Payable account.

Automatically Release Retainage Documents A check box that indicates (if selected) that retainage
documents created on the Release AR Retainage
(AR510000) form will be released automatically.

Price/Discount Settings Tab

By using this tab, you can specify settings that affect price calculation, price history retention, and discount
application. For more information on prices, see Sales Prices: General Information. For more information on
discounts, see Configuring and Applying Customer Discounts.

Price Maintenance Section

Description
Element

Default Rate Type The default rate type to be used for calculation of
prices in foreign currencies. The box provides a rate
type to be used by default when you work with sales
prices and shop for rates of carriers.

Always Calculate Price from Base Currency Price A check box that indicates (if selected) that if a
document uses a non-base currency, then the item
price (sales or default) is converted to a price in the
currency of the document, based on the item price
expressed in the base currency. Thus, when you add
an inventory item to a document (an order or invoice)
that uses a non-base currency, the system suggests
the price of the item based the value of this check
box:

 Cleared: The system looks for a sales price of the

item in the document currency, and if a sales
price is found, the system suggests this item price
for the document. If a sales price is not found, the
system converts the default price of the item to
the document currency and suggests the
converted default price.
 Selected: The system looks for a sales price of the
item in the base currency, and if the sales price is
found, the system converts this price to the
document currency and suggests this item price
for the document. If a sales price is not found, the
system converts the default price of the item to
the document currency and suggests it.

Load Sales Prices by Alternate ID A check box that (if selected) makes it possible to
specify prices in sales price worksheets by the
alternate IDs of items, so that the system will find and
populate the corresponding inventory IDs
 automatically. For more information, see Uploading
Prices with Alternate IDs and Creating Alternate IDs
from Price
Worksheets.

This check box is available if the Inventory and Order

Management group of features is enabled on the
Enable/Disable Features form.

Price Retention Section

Description
Element

Retention Type The way the history of prices, which is defined by

using the Sales Price Worksheets (AR202010) form,
will be retained. Select one of the following options:

 Last Price: The last defined price is kept.

 Fixed Number of Months: The history of price
changes is kept for the number of months
specified in the Number of Months box. The
period is calculated back from the effective date of
a worksheet that contains respective price record.

By default, Retention Type is set to Fixed Number of Mo

which means that the history of prices will be kept forever

Number of Months The number of months the history of price changes

should be kept. This box is available if the Fixed
Number of Months option is selected in the Retention
Type box.

Discount Application Section

This section is available only if the Customer Discounts and Multiple Units of Measure features are both enabled on
the Enable/Disable Features (CS100000) form.

Description
Element

Line Discount Basis The way the line discount will be applied. Select one of
the following options:

 Ext. Price: The discount will be applied to the line

amount (item extended price).
 Unit Price: The discount will be applied to the
item’s unit price.

For details and examples, see Customer Discounts:

Calculation of Line Discounts with Tiers by Amounts.

Apply Quantity Discounts To The way the system applies the discounts defined by
quantity. Select one of the following options:

 Document Line UOM: The system applies the

discount to the quantity in the document line’s
unit of measure (UOM).
  Base UOM: The system converts the quantity in
the document line’s UOM to the quantity in the
base UOM and applies discounts based on the
calculated base quantity.

For more information, see Customer Discounts:

Calculation of Discounts for Multiple UOMs.

Apply Line Discount to Prices Specific To Check boxes representing the way or ways line-level
discounts should be applied (you can select one, both,
or neither of the check boxes):

 Customer: If this check box is selected, line-level

discounts are applied to the document lines with
customer-specific prices. If the check box is
cleared, line-level discounts are skipped for the
document lines with customer-specific prices.
 Customer Price Class: If this check box is
selected, line-level discounts are applied to the
document lines with prices specific to the
customer price class. If the check box is cleared,
line-level discounts are skipped for the document
lines with these prices.

Approval Tab
You use this tab, which is available only if the Approval Workflow feature is enabled on the Enable/Disable Features
(CS100000) form, to set up the approval process for outgoing accounts receivable documents.

In the table, you specify the approval map or maps to be used to assign outgoing accounts receivable documents
to employees for approval.

Table Columns
You use this table to select the approval map or maps to be used in the approval process.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Description
Column

Active A check box that indicates (if selected) that approval is

required for documents of the type selected in the
Type column. The system will use a map specified in
the Approval Map column for processing the
approval.

Type The type of outgoing accounts receivable document

that is subject to approval. Select one of the following
options: Invoice, Debit Memo, Credit Memo, Cash
Return, or Customer Refund.

The system narrows the selection of the approval

maps configured in the system based on the selected
document type. For example, if you have selected the
Cash Return option, then only maps configured for the
cash sale entity will be available for selection in the
Approval Map column.
 Approval Map The approval map to be used for processing the
approval of outgoing accounts receivable documents.
The map specifies the employees responsible for
approving AR documents and the approval conditions
to be used by the system for assigning the documents
to approvers.

To view or modify approval maps, use the Assignment

and Approval Maps (EP205500) form.

Pending Approval Notification The template that the system uses to generate
notification emails for employees who approve
outgoing accounts receivable documents. You can
create new templates or edit existing ones by using
the Notification Templates (SM204003) form.

Dunning Settings Tab

By using the Dunning Settings tab, you can define how the system prepares dunning letters: by grouping
overdue documents by customer account; or by grouping overdue documents by customer and by the dunning
level of a document. For details, see Managing Dunning Letters.

This tab is available only if the Dunning Letter Management feature is enabled on the Enable/Disable Features
(CS100000) form.

Dunning Process Settings Section

In this section, you define how the documents are grouped when the system prepares dunning letters and which
documents you want to prepare letters for.

Description
Element

Dunning Process The way the system groups overdue documents when
it prepares dunning letters. Select one of the following
options:

 By Customer: The system prepares dunning

letters by grouping overdue documents by
customer account. With this option selected, the
system selects the Automatically Release
Dunning Letters check box and sets it as read-
only.
 By Document: The system prepares dunning
letters by grouping overdue documents by
customer and by document dunning level.

We recommend that you select the way of setting a level

You can switch from By Customer to By Document
not recommended.

Automatically Release Dunning Letters A check box that indicates (if selected) that dunning
letters are automatically released after preparation is
completed. The box is available for editing if the By
Document option was selected in the Dunning
Process box.

Include Other Unpaid Documents A check box that indicates (if selected) that the
system includes in dunning letters the unpaid
 documents that are not due yet.

This is the default value for the Include Other

Unpaid Documents check box on the Prepare
Dunning Letters (AR521000) form, which you can
change any time you prepare dunning letters.

Dunning Fee Settings Section

In this section, you define the accounts to which you want to record the dunning letters fee, if your company
charges one.

Description
Element

Dunning Fee Item The non-stock item that provides the tax category and
the account and subaccount (if applicable) to register
the collected fee.

Terms The payment terms for dunning fee invoices that are
generated by the system when you run the process of
creating dunning letters.

For each dunning fee invoice, these terms are inserted

in the Terms box in the Summary area on the
Invoices and Memos (AR301000) form.

If this box is empty, the system inserts into the

dunning fee invoice the payment terms specified for
the customer in the Terms box in the Financial
Settings section on the General Info tab of the
Customers (AR303000) form.

Automatically Release Dunning Fee Documents A check box that indicates (if selected) that an invoice
for the dunning fee is automatically released when the
corresponding dunning letter is released. Otherwise,
you need to release it manually by using the Invoices
and Memos form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Description
Column

Dunning Letter Level An integer that indicates the order in which a letter of
this level should be sent.

Days Past Due The number of days that should pass after the due
date for at least one customer document before the
system may generate a dunning letter of this level.

Days to Settle The number of days that are added to the letter date
to calculate the deadline for the payment. The
payment deadline date is included in the Dunning
Letter (AR661000) report.

Description Any comment that is relevant to a dunning letter of

this level.
 Dunning Fee The amount of the dunning letter fee, if your company
charges one, for this level.

Reporting Settings Tab

The Reporting Settings tab contains the list of the predefined mailings for customers. Mailings are used to send
electronic versions of documents (by email) to customers and company employees overseeing operations with
customers. Reporting settings specified here will be used as the default values for mailing and printing settings of
customer classes, which in turn will provide the default values for setting up mailing and printing for particular
customers. Emails for active mailings will be sent to customer contacts and company employees when an employee
(a user) performs specific processing. Such emails can contain customer statements, invoices, or dunning letters.
Also, customers can be notified about credit card expiration. For details on setting up mailings, see the Managing
Mailings.

The tab includes the Default Sources table, with the list of mailings, and the Default Recipients table, with the
list of recipients.

Default Sources Table

You use the Default Source table to view the list of predefined mailings and select any of them for use with
accounts receivable. The table toolbar includes only standard buttons. For the list of standard buttons, see Tables.

Description
Column

Active A check box that indicates (if selected) that this

mailing is active. Emails will be generated only for
active mailings.

Mailing ID The unique identifier of the mailing. The following

mailings are available on this form:

 CCEXPIRENOTE: To notify users and customer

contacts about credit card expiration
 INVOICE: To send invoices by email
 DUNNINGLETTER: To inform users and customers
about customers’ outstanding balances
 STATEMENT: To inform users and customers
about customers’ outstanding balances (in the
base currency)
 STATEMENTMC: To inform users and customers
about customers’ outstanding balances (in
multicurrency format)

Branch The ID of the branch for which the documents are

printed using the default printer. If the branch is not
specified, the default printer is used for documents of
all branches.

Default Email Account The system email account to be used by default for
sending emails for this mailing. If no account is
specified, the default system account will be used.

Default Printer The printer to be used by default for printing

operations.

This column is available only if the DeviceHub feature

is enabled on the Enable/Disable Features (CS100000)
 form.

Report The accounts receivable report that, by default, will be

used to structure the information available in the
document. The document will be sent as an
attachment. A notification template, if selected, is
used to form the email body; otherwise, the email
body is taken from the report settings.

Notification Template The email template to be used by default to generate

personalized emails for this mailing, if a template is
selected for this mailing.

You need to specify either a notification template or a rep

template is not specified, text for email body is taken from

The system inserts this template by default in the

Notification Template column on the Mailing
Settings tab on the Customer Classes (AR201000)
form when you add a mailing in the Mailings table.

Format The format in which the document (if a report is used)

will be sent by default if no other preferences are
specified on the Customers (AR303000) form for the
particular customer contacts. Select one of the
following options: HTML, Excel, or PDF.

Recipients The way the system specifies recipients in the

generated email. The following options are available:

 Add Recipients: On the generation of an email to

which these settings apply, the system will copy
the recipients specified for the selected
notification template, if one has been specified for
the mailing, and from the Default Recipients
table on this tab.
 Override Recipients: On the generation of an
email to which these settings apply, the recipients
will be copied only from the Default Recipients
table on this tab. The recipients specified in the
notification template or report associated with the
mailing will not be included in the generated
email.

Default Recipients Table

By using the Default Recipients table, you can view and modify default types of recipients for the mailing
selected in the Default Sources table. Contact types specified here are used as default values for the contact
types of vendor classes. The table toolbar includes only standard buttons. For the list of standard buttons, see
Tables.

Description
Column

Active A check box that indicates (if selected) that the

contact or contact type is active. Only active recipients
receive the emails for the mailing.

Contact Type The type of contact to receive mailings. You select one
of the following options:
  Primary: A primary contact of the customer
 Remittance: A remittance contact of the customer
 Shipping: A shipping contact of the customer
 Employee: An employee of your company who
handles documents of specific customer classes or
specific customers, or is otherwise associated with
the classes or customers

Contact ID The identifier of the mailing recipient. A particular

recipient can be selected only if you have selected
Employee as the contact type. This employee, if one is
selected, will receive emails about changes in the
documents of all customers.

Format The format in which the report (if applicable) will be

sent by default. Select one of the following options:
HTML, Excel, or PDF.

Add To The To, CC, and BCC options, which are available in
this column, determine the element in which the
recipient will be included in the generated email.

Related Articles
 Overdue Charges
 Customer Statements: General Information
 Regenerating Statements: General Information
 Configuring Payment Processing
 Automatic Payment Collection
 Accounts Payable Preferences (AP101000)
 Customer Classes (AR201000)
 Customers (AR303000)
 Print Invoices and Memos (AR508000)
 Credit Terms (CS206500)