Group6 Ebook Onboarding

PREPARED FOR PREPARED BY
NDIM GROUP 6
ONBOARDING
HUMAN RESOURCE
2023
Table of Content
Topics
What is Employee Onboarding?
What is Pre-boarding and Pre Boarding
Practices
Importance of Effective Onboarding
Difference between onboarding and
Orientation
How is Virtual Onboarding different from In-
person Onboarding?
Phases of Onboarding
5C's of Onboarding
Types of Onboarding
Onboarding Process
Post-Covid Onboarding
Tools used for onboarding
What is Offboarding
Case Study on Onboarding
Summary with Flashcards
Assignments
What is Employee
Onboarding ?
What is Employee Onboarding?
"Onboarding" refers to the processes in which
new hires are integrated into the organization.
It includes activities that allow new employees to

complete an initial new-hire orientation process,
as well as learn about the organization and its
structure, culture, vision, mission and values.
What is Pre-boarding
‘pre-boarding’ refers to whatever process your
company has up and running when the candidate
accepts their job offer, right the way through to
their first actual day working for you.
Pre Boarding Practices

Introduction to Townhall meetings
Meet up for official lunches
Training sessions specific to candidate's role
Sessions with industry experts and official
online discussions
Buddy System
https://harver.com/blog/pre-boarding/#What
Importance of Effective
Onboarding
1. Reduce turnover (and turnover costs)
2. Ensures workforce compliance from day one
3. Provides new hires with the information they

need to do their jobs
4. Helps maintain — and enrich — organizational

culture
5. Cultivates teamwork, mentorship, and

leadership
6. Keeps your managers accessible and

accountable
https://hireology.com/blog/8-reasons-onboarding-is-essential/
Onboarding and
Orientation
BASIS FOR ORIENTATION ONBOARDING

COMPARISON
Orientation is a well- Onboarding is a

formulated strategic process of
introduction of the immersing the new
Meaning new joinees to the joinee into the
jobs, peers and the organization and its
organization. culture.
To provide the new

joinee with the
essential To assimilate the new
Objective tools and basic joinee into the
information which are organizational culture.
needed to carry out
the job.
Need-to-know Customized information

Information information is as per the role is
provided provided. provided.
Communication One-way Two-way
Comprehensive
Introduction of the
Involves Formal Introduction
of the organization organization and its
operations.
What is it? Event Process

Virtual Onboarding and
In-person Onboarding
Virtual onboarding: The process of introducing and training

new employees remotely, typically using technology such as
video conferencing, online training modules, and virtual
meetings with team members. Virtual onboarding is becoming
more common, especially with the rise of remote work.
Convenient
Cost-effective
Scalable
However, it may lack personal touch and socialization
opportunities.
In-person onboarding: The process of introducing and training

new employees in person, typically at the company's physical
location or at a specific training facility. In-person onboarding
can be more effective in creating a sense of community and
company culture.
Personal touch
Employee Experience
Higher Productivity
Phases of Onboarding
Phase 1: Pre- Onboarding
Phase 2: Welcoming New Hire
Phase 3: Role-specific
Training
Phase 4: Transition to the new role

https://doi.org/10.1037/0021-9010.92.3.707
https://www.zoho.com/people/hrknowledgehive/What-are-the-four-phases-of-
onboarding.html
https://doi.org/10.1016/j.hrmr.2013.07.002
5C's of Onboarding
Compliance Clarification
Compliance is the lowest level and Clarification refers to how well new
involves learning the basic rules and employees understand their roles and
policies of the organization, as well as performance expectations.
filling out all necessary paperwork.
Confidence Connection
Confidence refers to how much a new Connection refers to how accepted,
employee feels they can do the job recognized, and valued new employees
well and tackle new challenges. feel.
Culture
Culture refers to how well new hires understand the mission, vision, and
values of their new organization.
https://www.preppio.com/blog/the-5-cs-of-
onboarding#:~:text=These%20have%20since%20evolved%20into,Conf
idence%2C%20Connection%2C%20and%20Culture.
Types of Onboarding
Operational Onboarding
Knowledge Onboarding
Social Onboarding
Talent Onboarding
Performance Onboarding
https://actus.co.uk/onboarding-the-five-types-your-organisation-should-be-doing/
Onboarding Process
1. Releasing the offer
2. Offer acceptance
3. Waiting period
4. The day of joining
5. Coordinating with other

departments
6. Training and orientation
7. The first quarter
https://kissflow.com/hr/employee-onboarding/employee-onboarding-guide/
Post Covid Onboarding
What Has Changed In Terms Of Onboarding Since The Pandemic?
Post hiring, conventional onboarding methods are replaced by virtual

onboarding and engagement strategies which are riding on digitalisation.
Organisations have also adopted AI/chat bot driven processes to improve
their efficiency.
Additionally, hiring processes are more inclusive and include various

elements such as flexibility in work schedule, developing skills, along with
building an attitude and ability among employees towards crisis
management. This way, employees are enabled to contribute positively
towards the business and reinforce their roles in the organisation.
For reading more such content:

https://hr.economictimes.indiatimes.com/news/workplace-4-
0/recruitment/decoding-the-future-of-hiring-in-a-post-covid-19-
world/75927280
Tools used for Onboarding?
1 eduMe - Employee training
2 Charlie - HR solutions
3 Juno - Employee wellbeing
4 Matter - Employee feedback
5 Quinyx - Workforce management
https://www.edume.com
/blog/onboarding-tools
What is Offboarding?
Offboarding is a process that completes the end of a professional

relationship between an employee and the company they work for.
Whereas onboarding provides a smooth transition into the company,

offboarding provides a smooth transition out of the company.
For the HR department, this means preparing all the paperwork,

transferring responsibilities or looking for replacements, deactivating
accounts and access rights, conducting exit interviews, and other
necessary final actions.
How offboarding can Offboarding importance

help in and benefits
different cases
Security
Layoffs
Employer reputation
Retirement
Employee termination
Returning employees
Death (or illness) Knowledge management
Personal reasons
https://www.valamis.com/hub/offboarding?
_gl=1*1pw4ou1*_up*MQ..*_ga*MjAwNDY5ODQxNS4xNjgwMDI5Nzky*_ga_WH32P1Y0T3*MTY4MDAy
OTc5MS4xLjAuMTY4MDAyOTc5MS4wLjAuMA..#what-is-offboarding
Case Study on Onboarding
Company XYZ is a small retail business that sells organic and natural skincare
products. They have a team of 10 employees and have been in business for
over 5 years. As the company started to grow, they noticed that their
onboarding process was not consistent and often left new hires feeling
overwhelmed.
To address this issue, the HR team decided to revamp their onboarding

process to create a more structured and organized experience for new hires.
Here are some of the changes they made:
Pre-onboarding: The HR team started to send a welcome email to new hires

before their start date. The email included information about the company
culture, dress code, and what to expect on their first day.
Buddy system: Each new hire was assigned a "buddy" or mentor within their
department. The buddy was responsible for helping the new hire get
acquainted with the company, providing a tour of the facilities, and answering
any questions.
Training and orientation: The company created a comprehensive training and

orientation program for new hires. The program included an introduction to
the company's products and services, customer service training, and a review
of company policies and procedures.
Check-ins: The HR team implemented a 30-day check-in to ensure that new

hires were settling in well and had all the necessary resources and support
they needed.
As a result of these changes, Company XYZ saw an increase in employee

retention and job satisfaction. New hires felt more welcomed and supported,
and were able to start contributing to the company more quickly.
Additionally, the HR team received positive feedback from new hires, who
appreciated the thoughtful and comprehensive onboarding process.
Summary with Flashcards
https://quizlet.com/_d1acto?
x=1jqt&i=51o8r2
Let's Practice
1. Effective ___ instils in new joinee, motivation,

information, clarity, commitment, cultural
immersion
Onboarding
Sourcing
Selection
training
2. Compliance, Clarification, ___ , Connection and

Check back are 5 C’s of onboarding.
Conformation
Culture
Coincidence
Clear communication
3. ___ can be simply described as: What is it like to

work here? What is the mission, vision is
communicated first during this process.
Engagement
Recruitment
Exit interview
Onboarding
4. _____ is about what is right or wrong, what
behaviour is expected, how to interact with
customers and team members, etc, all the
policies.
Compliance
Selection
Performance management
Connection
5. ___ provides new employees with the

information in the first place that they need to
succeed in their job after entering.
Onboarding
Selection
Appraisal
Exit interview
Answers : 1) Onboarding 2) Culture 3) Onboarding 4)Compliance 5) Onboarding

Assignments
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PREPARED FOR PREPARED BY

It includes activities that allow new employees to

Pre Boarding Practices

1. Reduce turnover (and turnover costs)

2. Ensures workforce compliance from day one

3. Provides new hires with the information they

4. Helps maintain — and enrich — organizational

5. Cultivates teamwork, mentorship, and

6. Keeps your managers accessible and

BASIS FOR ORIENTATION ONBOARDING

Orientation is a well- Onboarding is a

To provide the new

Need-to-know Customized information

Communication One-way Two-way

What is it? Event Process

Virtual onboarding: The process of introducing and training

In-person onboarding: The process of introducing and training

Phase 1: Pre- Onboarding

Phase 2: Welcoming New Hire

Phase 4: Transition to the new role

1. Releasing the offer

4. The day of joining

5. Coordinating with other

6. Training and orientation

7. The first quarter

What Has Changed In Terms Of Onboarding Since The Pandemic?

Post hiring, conventional onboarding methods are replaced by virtual

Additionally, hiring processes are more inclusive and include various

For reading more such content:

1 eduMe - Employee training

3 Juno - Employee wellbeing

4 Matter - Employee feedback

5 Quinyx - Workforce management

Offboarding is a process that completes the end of a professional

Whereas onboarding provides a smooth transition into the company,

For the HR department, this means preparing all the paperwork,

How offboarding can Offboarding importance

To address this issue, the HR team decided to revamp their onboarding

Pre-onboarding: The HR team started to send a welcome email to new hires

Training and orientation: The company created a comprehensive training and

Check-ins: The HR team implemented a 30-day check-in to ensure that new

As a result of these changes, Company XYZ saw an increase in employee

1. Effective ___ instils in new joinee, motivation,

2. Compliance, Clarification, ___ , Connection and

3. ___ can be simply described as: What is it like to

5. ___ provides new employees with the

Answers : 1) Onboarding 2) Culture 3) Onboarding 4)Compliance 5) Onboarding

Let's test your practice

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