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BY RPAD
TANGEDCO Ltd
LOCAL PURCHASE ORDER
PHONE: 230737, 230738
GRAM : SUPRENGER
From To
Superintending Engineer, M/s.Naga Electrical Industries
Dharmapuri Electricity Distribution Circle, 3/68, Opposite Sidco Industrial Estate,
TNEB Building, Salem Road, Thelichathanallur
Dharmapuri – 636 705. Paramakudi-623 707
.
Lr.No.SED/MM/AE/LPO No.4200014237/23-24/D.No.1331/23, dt.28.11.2023.
Dear Sir,
Sub: Enquiry No.ET/31/2023-24 dt.26.08.2023 Order for supply Fixed Contact for 11
KV AB Switch
Ref : Your Quotation and Negotiation dt.07.11.2023 & 14.11.2023.
I. Acceptance :
I, acting for and on behalf of and by the order and direction of T.N.E.B accept the price quoted
for supply of materials under the terms and conditions set forth herein and as per those
mentioned in the annexure enclosed.
II. Description of Materials & Price :
F.O.R(D) Rate Total Value
Sl No. Material Description Unit Quantity
Per Unit in Rs Rs. Ps.
1. Fixed Contact for 11 KV AB Switch Kg 500
1132.80 5,66,400/-
Total Value :Rs 5,66,400/-
Or Say : Rs.5,66,400/-
Rupees Five Lakhs Sixty Six Thousand and Four Hundred only.
Name of the Guarantee
Technical Specification
Material Period

Technical specification
Supply of Fixed Contact for 11 KV AB Switch
Fixed Contact 24 months
for 11 KV AB as per the specification in the sketch Enclosed
Switch
The Breakup details of the F.O.R (D) Rate are as furnished below
Sur-
EX- GST in Insuranc Unit
Sl GST Cha Freight
Name of Material Factory Rs e/ FOR(D)
No. (%) rge Charges
Price (%) Others Rate
(%)
1 Fixed Contact for 11 960 18% * 172.80 - - - 1132.80
KV AB Switch

* Appropriate rate of GST Shall be admitted as per provision of the rule

The above price shall be kept firm during the currency of the contract and for delivery F.O.R
(D) stores. The above price is inclusive of Excise Duty and Sales Tax

III. Delivery :
The materials ordered shall be supplied within the days indicated below from the date of
receipt of P.O. The above delivery is subject to invocation of the Liquidated Damages clause.
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Board reserves the right to alter the delivery schedule to suit its need as and when necessity
arises during the pendency of the contract.

Delivery –
Name of Material Unit Qty.Due Delivery Code
Days
Fixed Contact for 11 KV AB Switch 2237
Kg 500 (Dharmapuri 45
circle)

IV. Payment
Payment Terms :(a) For the materials delivered within the contractual Delivery Period
: 100% of the all incl. price of the material incl. taxes and duties will be paid within 45 days
after receipt of materials at site in good condition and submission of bills with required
documents. For the delayed payments, if any, Simple interest for the delayed payment
shall be paid by TANGEDCO to the vendor at the SBI three month MCLR rate for the
delayed period beyond forty five days.

(b) For the materials delivered beyond the contractual Delivery Period:
100% of the all incl. price of the material of each consignment including taxes and
duties will be paid within a reasonable time after receipt of materials at site in good
condition and submission of bills within a reasonable time after completion of execution
of the contract and after closure of PO and finalizing the amount of LD to be levied
subject to the conditions that (i)there is no declining trend in price (ii) Payment will be
released as per lowest rate obtained during recent tender opened subject to levy of LD
and (iii)Board reserves the right to accept or reject the belated supplies without
assigning any reason thereof. NOPAYMENT WILL BE MADE AGAINST DOCUMENT
NEGOTIATED THROUGH BANK.(iv)The successful tenderers shall have to furnish an
undertaking in lieu of excess claim.

As per Central Govt. vide notification No.50/2018, dt.13.09.18, has notified 1st day of
Oct’2018, as the date from which the provisions of TAX Dedicated at source (TDS) under
GST as per section 51 of the CGST ACT, 2017 shall come into force. Since the TDS under
GST is applicable to public sector undertaking (PSU), the provision are applicable to
TANGEDCO, for the invoice and payments made from 01.10.18.
Hence, applicable TDS at the rate of 2% (ie. ( IGST 1%, and SGST 1%) or
(IGST 2%) will be deducted from the payment made or credited to the supplier (ie. deducted)
of taxable goods or services or both, where the total value of taxable supply, under a contract
exceed 2.5 Lakhs.

Hence, it is requested to send the invoice / bill as follows.

Sl No Base value of GST in Rs Total Invoice GST TDS
Invoice in Rs Value in Rs 2% in Rs
01. 4,80,000/- 86,400/- 5,66,400/- 9,600/-

(b) For the materials delivered within the contractual delivery period:

100% of the All-inclusive price of the materials of each consignment will be paid after
receipt of materials and submission of bills with required documents after deducting recoveries,
if any.
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(b) For the materials delivered beyond the the contractual delivery period if accepted
by the purchaser..

100% of the all-inclusive price of the materials after deducting the appropriate amount
of LD of each consignment will be paid after receipt of materials and submission of bills with
required documents after deducting recoveries, if any.
4.1 In cases of delayed supply, the materials will be accepted subject to the following
conditions.

a) There should be no declining trend in prices.

b) Payment will be released as per the recent purchase order rates or lowest rates obtained
during the recent tenders opened subject to levy of liquidated damages for belated supplies

c) TANGEDCO reserves the right to accept or reject the delayed supplies without assigning
any reason there for and take action as per the other terms and conditions of this specification.

100%/ payments will be made only on receipt of the supplier's bills in duplicate, by the
Superintending Chief Engineer/ DEDC/Dharmapuri.

4.2 The bills for payment will be passed only after the approval / acceptance of the
following:

4.3 Security Deposit for 5% value of the order.

4.4 Sales Tax Clearance Certificate, GST and PAN details.
4.5 Undertaking towards jurisdiction for legal proceedings in a stamped paper not less than
Rs.80/-
4.6 Guarantee Certificate.
4.7 Undertaking towards GST in a stamped paper not less than Rs.80/- as per Schedule - II

V. SECURITY DEPOSIT:
You are requested to remit the security deposit (5% of contract value)
Rs.28320/- (Rupees Twenty Eight Thousand Three Hundred and Twenty only) in the form of
Demand Draft (DD) payable at Dharmapuri in favor of Superintending Engineer/ TANGEDCO
/Dharmapuri Electricity Distribution Circle / /Dharmapuri (OR) in form of Online transaction
through (NEFT/RTGS) ) A/C:7416834730, Bank:Indian Bank / Lakkiyampatti, IFSC code
:IDIB000E030 towards security deposit including already paid as EMD for the due fulfillment of
the contract with in 30 (Thirty) days from the date of receipt of this letter, failing which interest
will not be levied. EMD shall be forfeited and order will be cancelled.

The Security Deposit of 5% (inclusive of EMD) will be refunded to the contractor

on completion of work in all respects to the satisfaction of the Engineer in-charge of works and
after expiry of guarantee period of six months. If the TANGEDCO incurs any loss or damage
on account of bleach of any of the terms and conditions mentioned here in or any other amount
arising out of the contract becomes payable by the contractor to the organisation, then the
TANGEDCO shall appropriate the whole or part of SD and such amount that has been
appropriated will not be refunded to the contractor.
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Failure to comply with the terms regarding SD set out in the work contract within
the stipulated time will entail the cancellation of the work contract any further reference. For
poor progress and delayed completion of work, SD is liable for forfeiture in addition to levy of
penalty.

VI. Consignee:
The materials ordered in this P.O. may be supplied to The Stores Supervisor/Central
Stores/TANGEDCO LTD/ Adhiyamankotai.

VII. Acknowledgement :
The receipt of this P.O.may be acknowledged to the undersigned.

Sd/-
Superintending Engineer,
DEDC / Dharmapuri

Copy To :
The AAO/Bills/Central Office/Dharmapuri
The Chief Stores Officer/Central Stores/Dharmapuri
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ANNEXURE TO THE P.O.

Terms and Conditions for Supply of Materials
I. Price accepted is Firm.
1.0. GOODS AND SERVICE TAX
1.1. It is the responsibility of the tenderer to make sure about the correct rates of duty
liveable on the material at the time of tendering. If the rates assumed by the Tenderer are less
than the current rates prevailing at the time of tendering, the TANGEDCO Ltd will not be
responsible for the mistake. If the rates assumed by the tenderer are higher than the current
rates prevailing at the time of tendering, the GST prevailing at the time of tendering will only be
paid.
1.2 Any increase in GST consequent to the suppliers coming into different duty slab during the
execution of the contract shall have to be taken into account and the all inclusive firm price
shall be quoted accordingly by the Tenderers. Any Variation in GST due to statutory Variation
within the contract delivery date shall be considered by the TANGEDCO Ltd.

Sl.No. GSTN Details

1. Billing address of the Customer Superintending Engineer,
Dharmapuri Electricity Distribution Circle,
TANGEDCO, Dharmapuri 636 705
2. GSTIN Enrolment Provisional 33AADCT4784E1ZC
Registration No.
3 ARN AA330617106413K
4 Type of Customer COMPANY
5 Name & Address as registered in Tamilnadu Generation and Distribution
GSTIN–principal place of business Corporation Ltd.,144,AnnaSalai,
NPKRR Maaligai, Chennai 600002
6 State of Registration of GSTIN Tamilnadu
7 Details of additional places of Please see www.tangedco.gov.in
Business

1.3 In Case of delayed delivery the GST prevailing on the date of dispatch or the GST on
the last day of the contractual delivery period whichever is LESS will be admitted. For
both the cases, the supplier shall furnish documentary evidence while submitting the bills for
payment.
1.4. Provided always, it is hereby agreed and declared that in case, where the Board has
doubt whether GST is not at all payable for the transaction in question, the Board reserves the
right to with-hold the amount of tax until the party produces certificate from the competent
authority for the liability of the transaction to GST, concession rate of GST, if any, shall be
taken into account and included in the price quoted.
II. Force Majeure:
(i). If at any time during the continuance of this contract, the performance in whole or in part in
any obligation under the contract, shall be prevented or delayed by reasons of any war,
hostility, acts of public enemy, acts or Civil commotion, strikes, lockouts, sabotages, fires,
floods, explosions, epidemics quarantine restrictions or other acts of God (herein after referred
to as eventualities) then provided notices of the happening of any such eventuality is given by
the supplier to the Board within 15 days from the date occurrence thereof, neither party shall
eventually be entitled to terminate this contract, nor shall have any claim for damages against
the order in respect of such non-performance or delay in performance and Deliveries under
this contract shall be resumed as soon as practicable after such eventuality has come to an
end or ceased to exist.
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(ii). Provided that if the performance in whole or part by the supplier or any obligation under
this contract is prevented or delayed by reasons of any eventuality for a period not exceeding
60 days, the Board may at its option terminate this contract by notice in writing.
(iii). The Board will also be at liberty to cancel the order if the supply is not completed within the
above accepted delivery period not withstanding the Liquidated Damages applicable for the
belated supplies.

III. Liquidated Damages:

(i). If the contractor fails to deliver the items/materials within the time specified in the contract
or any extension thereof, the purchaser shall recover from the contractor as Liquidated
Damages, a sum of half percent (0.5%) of the contract price of the delayed supply for each
completed week of delay. The total Liquidated Damages shall not exceed Ten percent (10%)
of the contract price of the units/materials so delayed. The date of receipt of materials at stores
will be reckoned as date of delivery for this purpose.

(ii). Liquidated damages will also be recovered for the quantity not supplied as is done for the
belated supply.

(iii). if supplies to be rendered against this purchase order are made by the supplier beyond the
period of delivery stipulated in the purchase order and they are accepted by the Board, such
acceptance is without prejudice to the Board's rights to levy Liquidated Damages for the delay
in supply.

(iv). Wherever the supplier does not commence supply as agreed to, the EMD/SD paid by him
should be forfeited in terms of the purchase order contract and his name black listed after due
notice. His bad performance should be recorded for reference in future ordering In addition, the
difference in the prices agreed to by the failed supplier and the higher rate at which the
materials are to be procured from others, because of the failure of the ordered supplier should
be recovered from the failed supplier.

v) The board will also be at liberty to cancel the order, if the supply is not completed within the
above accepted delivery period, notwithstanding the Liquidated damages clause applicable for
the belated supplies.
vi) Where the supplies already made are not complete units, and hence could not be used
beneficially, the Liquidated damages will be calculated on the basis of entire contract value not
on the value of delayed portion.

IV. Loss or Damage:

External damages or shortages that are prima facie due to the results of rough handling in
transit or due to defective packing will be intimated within 21 days (three weeks) of the receipt
of materials. Internal defects, damages or shortages, if any, of integral parts, which cannot
ordinarily be detected on a superficial visual examination though due to bad handling in transit
or defective packing would be intimated within 2 months from the date of receipt of the
materials. In either case damaged or defective materials should be replaced by you free of cost
to the Board.
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V. Replacement of Defective/Damaged Materials:

1. Notwithstanding anything mentioned in Clause III (Liquidated Damage Clause) of the
purchase order where the whole or part of materials supplied by the supplier are found to be
defective or damaged, or not in conformity with the specification or sample, such defects or
damage in materials supplied shall be rectified either at the point of destination or at the
suppliers works, at the cost of the supplier against proper security and acknowledgement. In
the alternative, the defective or damaged materials shall be replaced free of cost within two
months from the date of intimation of defects / damages. If the defects or damages are not
rectified or replaced within this period the contractor shall pay the Liquidated Damage as per
the Liquidated Damage clause in the purchase order for the delay from the date of receipt of
intimation of the defects or damages.

If during the period of supply is found that goods supplied are defective in materials or
workmanship or do not conform to the specifications or are unsuitable for the purpose for
which they are purchased then it will be open to the purchaser either to reject the goods and
repudiate the entire contract and claim such loss that the purchaser may suffer on this account
or the contractor to replace the defective goods free or cost to the Board.

Similarly, if during the guarantee period stipulated under guarantee clause subsequent
to the date of receipts of the goods, any of the goods found to be defective in materials or are
unsuitable for the purpose for which they are purchased then it will be open to the purchaser
either to repudiate the entire contact and claim damages or accept such part of goods that are
satisfactory and require the contractor to replace the balance or pay compensation to the
extent of the loss sustained by the purchaser on that account.

2. If even after such rectification or replacement of the damaged or defective part, if the
equipment / materials ordered is not giving the satisfactory performance as per the contract
then it will be open to the purchaser either to reject the goods or repudiate the entire contract
and claim such loss sustained by the Board .

3. Notwithstanding any other remedies available, the purchaser shall be entitled to dispose of
the defective/ damaged materials in " as is where is condition " without further notice, if the
contractor / supplier fails to rectify the defect and / or replace the damaged materials and / or
fails to remove the defective / damaged materials within such period as may be notified by the
purchaser through notice and the sale proceeds of such disposal shall be appropriated towards
the dues to the Board such as liquidated damages, ground rent etc. as may be determined by
the purchaser .

VI. Responsibility:
It may please be noted that the ownership of the materials will rest with you till they are
delivered at the destination stores in good condition as per dispatch instructions.
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VII. Test Certificate:

(i) The manufacturer's Routine Test Certificate/or the Test Certificate as per the relevant
ISS wherever applicable shall be furnished

(ii) If the test certificates are not accepted before the bills for initial payment are submitted,
undertaking should be furnished by the Contractor preferably on the bills themselves that the
test certificate for the materials invoiced for will be furnished in due course and if these are not
accepted/ are found not satisfactory, all payments received for the materials shall be refunded
in full by the contractor.

VIII. Guarantee
Please note that you should furnish a written guarantee guaranteeing the Board against
defects in the materials supplied, either in materials or workmanship, this being operative for a
period specified herein from the date of receipt of materials at store in good condition. Any of
the goods found defective within this guarantee period shall be replaced by you free of cost to
the Board. This guarantee should be submitted before commencement of the supply and shall
be got approved before payment falls due.

IX. Sales Tax Clearance Certificate:

The S.T.C.C valid for the current year may be submitted to the concerned S.E. within a
week from the date of receipt of order for acceptance and for payment of bills.

X. Jurisdiction for Legal Proceeding:

No suit or any proceedings in regard to any matter arising in any respect under this
contract shall be instituted in any court say in the High Court, Madras or District Court at
Dharmapuri or Sub-Court at Dharmapuri or at the District Munsif Court at Dharmapuri. It is
agreed that no other court shall have jurisdiction to entertain any suit or proceedings even
though part of the cause of action might arise within their jurisdiction. In case, any part of
cause of action arises within the jurisdiction of any of the courts in Tamil Nadu and rest within
in the jurisdiction of courts of outside the state of Tamilnadu, then it is agreed to between
parties that such suits or proceedings shall be instituted in a court within the state of Tamil
Nadu and no other court outside the state of Tamil Nadu shall have jurisdiction even though
any part of the cause of action might arise within the jurisdiction of such courts.
The successful tenderer shall furnish an undertaking as per Schedule-I in a non-judicial
stamp paper of Rs.80/- agreeing to the above condition.

XI. Dues to Board:

Amount due from the supplier to Board for default in any other purchaser order will be
adjusted from the pending payments against this purchase order.
All correspondences relating to technical matter shall be referred to the concerned S.E.
and those relating to payment of bills, etc., shall be referred to the A.O./Expenditure
O/o. Superintending Engineer /DHARMAPURI
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XII. PENALTY:
The delivery period must be guaranteed to the penalty clause III of Annexure to the
purchase order. For the purchase of calculation penalty completed week will be reckoned as
seven days.
Further to the penalty in cause if the supplier is unable to supply the materials as
ordered on him in time as per purchase order condition the EMD/Security Deposit if any paid
shall be forefeited and the firm will be BLACKLISTED After due notice. In addition the
difference in price agreed to by the failed supplier and the higher rate at which the materials
are to be procured from others, because of the failure of supplier shall be recovered from the
supplier who have not supplied as per Purchase Order condition.

XIII. RECOVERY OF EXCESS PAYMENT:

The contractor / Supplier has to furnish an undertaking that any excess payment
that may be found to have been made as a result of incorrect calculations or any excess
payment detected in the light of discrepancies noticed subsequently will be refunded by the
contractor to the Board without any demur together with costs, if any incurred by the Board
either by adjustment against future payments due or otherwise.

Sd/-
Superintending Engineer,
DEDC / Dharmapuri
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SCHEDULE - I
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
(To be furnished in non - judicial stamp paper of value not less than Rs. 80/-(Rupees
Eighty Only))
This undertaking executed at.........................……................on this
..................(Date)....................(Month) two thousand and .............. by
M/s......................................................................................Registered under Companies Act,
1956 having its registered office at .................................hereinafter called the contractor (which
expression shall where the context so admits mean and include its successors in office and
assigns) and in favor of Tamil Nadu Electricity Board a body constituted under the Electricity
(Supply) Act. 1948, (CALIV of 1948) having its registered Office at No.800, Anna Salai,
NPKRR Maaligai, Chennai - 600 002 hereinafter called the purchaser (which expression shall
where the context so admits means and includes its successors in Office and assigns)
WHEREAS the contract is for the supply of ..................... has been awarded in favor of
the contractor under the Purchase Order No....................... dated........................
AND WHEREAS in accordance with the terms of the above mentioned Purchase Order,
the contractor has to furnish an undertaking that no suit or any proceedings in regard to any
matter arising in any respect under this contract shall be instituted in any court other than in the
High Court, Madras or District Court at Dharmapuri or Sub-Court at Dharmapuri or at the
District Munsif Court at Dharmapuri, as the case may be.

IN CONSIDERATION of the Board having agreed to accept the undertaking the

Contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in
respect of this contract shall be instituted in any Court, save in the High Court, Madras or
District Court at Dharmapuri or Sub-Court at Dharmapuri or at the District Munsif Court at
Dharmapuri as the case may be. It is agreed that no other court shall have jurisdiction to
entertain any suit or proceedings, even though, part of the cause of action might arise within
their jurisdiction. In case any part of the cause of action might arise within the jurisdiction of
any of the Courts in Tamil Nadu and rest within the jurisdiction of Courts outside the State
Tamil Nadu, then it is agreed to between the parties that such suits on proceedings shall be
instituted in a Court within the State of Tamil Nadu and no other Court outside the State of
Tamil Nadu shall have jurisdiction.

IN WITNESS WHEREOF of Thiru………………………………… of

M/s………………………………hereby put his hand and seal for due observance of the
Undertaking in the presence of the following witnesses.

COMPANY SEAL SIGNATURE:

DESIGNATION:
COMPANY:
DATE:
WITNESS:
1.
2.
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SCHEDULE - II
Declaration to be submitted by the bidders in NJS paper of value not less
than Rs.80/-
To
The Chief Engineer (concerned),
TANGEDCO.

We hereby declare and confirm that we are registered vendor under GST Act having
GSTIN in State of. Our applicable GST%for the above reference job is under code .

We hereby declare and confirm that we are unregistered vendor under GST Act being
turnover is less than Rs. lakhs (being threshold limit) per annum. (For unregistered vendor,
the vendor has to submit an affidavit in the enclosed format).

We hereby declare and confirm that we are registered vendor under composite scheme
having GSTIN.

We are aware that as per sec 171 of CGST Act, any reduction in rate of tax on any
supply of goods or services or the benefit of input tax credit should be passed on to
TANGEDCO by way of commensurate reduction in prices and as such we hereby declare that
we are extending Rs. /- of % as rebate in my awarded price against input tax credit benefit.

We hereby declare that we do not have any input tax credit benefit on account of GST
applicable against this job. If it is established that we have availed input tax credit benefit
against this job, the differential tax benefit will be returned to TANGEDCO failing which
TANGEDCO may take appropriate action.

Signature of bidder with Company Seal.

Note:

Bidder may strike out the para not applicable

Signature Not Verified

Digitally signed by SURESH KALIYAPPAN
Date: 2023.12.18 14:05:03 IST
Location: Tamil Nadu-TN