User Guide for Alumni portal (Resigned Employee) v1.

0 – Standard

Ascent Consulting Services Pvt. Ltd.

User Guide for Resigned Employee Alumni

Portal v1.0 – Standard

(Resigned Employee Perspective)

Revision History

Sl. No Version No. Author Reviewed By Date Revision

1. 1.0 Chaya May 19, 2020 Created New

User Guide

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 User Guide for Alumni portal (Resigned Employee) v1.0 – Standard

Copyrights
Copyright © Ascent Consulting Services Private Limited. All rights reserved.

AscentHR images, logos, headers, icons and screenshots not to be used in any manner by
anyone without prior permission from AscentHR. All other trademarks not owned by
AscentHR are the property of their respective owners.

Disclaimer
This document might include technical inaccuracies and is subject to correction and other
revision without notice. It asserts that no warranties or representations are given in relation
to the legal information and it seeks to exclude any liabilities that may arise out of the use or
misuse of the information. AscentHR is not responsible for, and expressly disclaims all liability
for, damages of any kind arising out of use, reference to any information contained within the
document.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

About Ascent Consulting Services Private Limited

People Management is a key business function that has a direct impact on competitiveness,
efficiency of operations, and long-term profitability of an organization. Which is why,
organizations have been investing enormous time and resources in the HR function, which
diverts focus from the organization’s core business.

Ascent Consulting precisely addresses this anomaly through its 360 degree HR Management
Solutions that transform the HR service delivery. While these solutions accomplish cost
reduction, greater efficiencies and improved quality, our larger effort is aimed at improving
organizational efficiency and not just creating incremental change.

AscentHR has achieved this by building the right mix of skills and knowledge required for an
effective Outsourced HR Management function. Our solutions employ a matrix of technology,
domain expertise, streamlined business workflow, and highly skilled people to create,
tangible, measurable, performance improvements throughout the client's organization.

AscentHR is recognized as one of the most trusted partners in this business by clients around
the world. We work as an extension of our client's business. Our management and delivery
teams are passionate about building efficiencies in our client’s business.

Our bespoke technology solutions for HR Needs are unique in the industry and are backed by
the best of industry practices in Data management, Information Security, Data Privacy,
anywhere access and very user friendly processes.

At AscentHR automation of all the functions is achieved through a robust, configurable and
comprehensible HRMS application which caters to diverse organizational strategies and
standards.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Preface
About this Manual

This manual provides guidelines for the Resigned Employees to access their payroll
information through the Portal up to a period of 6 Months.

Document Conventions

In this manual, certain words are represented in different fonts, sizes.

Bold indicates the name of menu items, options, dialog boxes, windows and functions.

Additionally this document has different strategies to draw User attention to certain pieces
of information. In order of how critical information is to your system, these items are marked
as a note, tip.

Icon Purpose
Note

Tip

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Table of Contents
Login to the application .............................................................................................................. 7

Post registration, employee views “Registration Completed Successfully” message ............ 8

Employee creates new password by filling below details .................................................... 10

Resigned Employee Views Welcome Dashboard ..................................................................... 11

Payslip ................................................................................................................................... 11

Compensation Breakup ........................................................................................................ 12

Tax Computation .................................................................................................................. 12

PF Contribution ..................................................................................................................... 12

Form 16 ................................................................................................................................. 13

Archive Payslip ...................................................................................................................... 13

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Table of Figures
Figure 1: Login page ................................................................................................................... 7
Figure 2: Resigned Employee clicks New Registration link ........................................................ 7
Figure 3: Resigned Employee clicks Submit button.................................................................... 8
Figure 4: Employee views Registration Completed Successfully message................................. 8
Figure 5: Login Mail .................................................................................................................... 9
Figure 6: Login page ................................................................................................................... 9
Figure 7: Employee creates new password .............................................................................. 10
Figure 8: Resigned Employee views Welcome Dashboard....................................................... 11
Figure 9: My Pay page .............................................................................................................. 11
Figure 10: Payslip information.................................................................................................. 11
Figure 11: Compensation Breakup ........................................................................................... 12
Figure 12: Tax Computation ..................................................................................................... 12
Figure 13: PF Contribution........................................................................................................ 12
Figure 14: Form 16 ................................................................................................................... 13
Figure 15: Archive Payslip......................................................................................................... 13

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Getting Started

Login to the application

To login to the application, follow these steps:
 Open internet browser.
 Type the address in the Address bar, press Enter button to navigate to below screen.

Figure 1: Login page

 Type User name in the textbox and click the Next button.

Figure 2: Resigned Employee clicks New Registration link

 Click New Registration link to register as Resigned Employee and will be navigated to the
Resigned Employee Registration page.

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Figure 3: Resigned Employee clicks Submit button

 Resigned Employee fills relevant and mandatory details for the successful registration to
the application.
 Click the Submit button for successful registration.

 Only resigned employees can register here.

 User can login for 6 Months from date of leaving.
 All details must be same as company records.

Post registration, employee views “Registration Completed Successfully”

message

Figure 4: Employee views Registration Completed Successfully message

 Post successfully submit registration, employee will get Registration Complete

Successfully message onto the screen and an email will be triggered to employee’s
Personal Email ID along with Login credential details as displayed in the screenshot below.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Figure 5: Login Mail

 Click Click here to login link and should be navigated to login page as displayed in the
screenshot below.

Figure 6: Login page

 Enter the User name and password (which we received in the mail) and click Login button
and will be navigated to the Change password page as shown in the below screenshot.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Employee creates new password by filling below details

Figure 7: Employee creates new password

 Employee needs to fill above details and click Submit button and will be navigated to login
screen, Employee needs login to the application using new password.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Resigned Employee Views Welcome Dashboard

Figure 8: Resigned Employee views Welcome Dashboard

 Resigned Employee Views Welcome page and clicks Payroll and Tax menu.

Figure 9: My Pay page

 Resigned Employee Views My Pay page with various section.

Payslip

Figure 10: Payslip information

 Resigned Employee will be able to Preview and Download Payslip related information by
selecting based on Month and Year from drop down.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Compensation Breakup

Figure 11: Compensation Breakup

 Resigned Employee will be able to Preview and Download Compensation Breakup

related information by selecting based on Current or Previous from dropdown.

Tax Computation

Figure 12: Tax Computation

 Resigned Employee will be able to Preview and Download Tax Computation related
information by selecting based on Month and Year from drop down.

PF Contribution

Figure 13: PF Contribution

 Resigned Employee will be able to Preview and Download PF Contribution related

information by selecting based on Year from drop down.

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 User Guide for Alumni portal (Resigned Employee) v1.0 -Standard

Form 16

Figure 14: Form 16

 Resigned Employee will be able to View and Download Form-16 based on selected
Financial Year.

Archive Payslip

Figure 15: Archive Payslip

 Resigned Employee will be able to Download Archive Payslip information.

Note:

 Click icon to preview Payslip information for the selected month and year.

 Click icon to download Payslip information as PDF for the selected month and
year.

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