Engineering Procedure

SAEP-308 31 May, 2004

Plant Inspection Unit Assessments
Document Responsibility: Inspection Department

Saudi Aramco DeskTop Standards

Table of Contents

1 Scope............................................................. 2
2 Conflicts and Deviations................................ 2
3 Applicable Documents................................... 2
4 Definitions and Abbreviations........................ 4
5 Responsibilities.............................................. 5
6 Instructions.................................................... 7

Attachment A – Core Assessment Areas........... 13

Attachment B – Observations and
Recommendations Reporting Form..... 14
Attachment C – Status of Major
Recommendations............................... 15
Attachment D – Recommendation
Classification Criteria........................... 16
Attachment E – Flowchart.................................. 17

Previous Issue: 30 July, 2003 Next Planned Update: 1 June, 2009

Revised paragraphs are indicated in the right margin Page 1 of 19
Primary contact: Nasser M. Balhareth on 874-5018
Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

1 Scope

This SAEP is to provide guidelines relative to the Saudi Aramco Inspection

Department's functional responsibility to periodically assess the performance of
inspection program within all Saudi Aramco plants and facilities. A team assigned by
the Inspection Department will conduct the assessment.

2 Conflicts and Deviations

Direct all conflicts or requests to deviate from this procedure to the Manager, Inspection
Department.

3 Applicable Documents

All mandatory standards, plus the following and their references:

3.1 Saudi Aramco References

Saudi Aramco General Instructions

GI-0002.600 Plant Unit Acceptance after T & I Shutdown
GI-0428.001 Cathodic Protection Responsibilities
GI-1809.001 Job Certification

Saudi Aramco Procedures

SAEP-20 Equipment Inspection Schedules
SAEP-122 Project Records
SAEP-309 Inspection of Community and Operations Support
Facilities
SAEP-316 Performance Qualification of Coating Personnel
SAEP-317 Testing and Inspection (T&I) of Shell and Tube
Heat Exchangers
SAEP-318 Pressure Relief Valve Program Authorization for
RV Installation, Deletion, and Changes
SAEP-319 Pressure Relief Valves – Routine Test, Inspection,
Quality Assurance and Regulation
SAEP-321 Performance Qualification Testing of Saudi
Aramco Welders
SAEP-322 Performance Qualification Testing of Saudi
Aramco Brazers

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

SAEP-325 Inspection Requirements for Pressurized

Equipment
SAEP-1131 Pressure Relief Valve Program Use of Form
3099A-ENG, RV Authorization
SAEP-1132 Instruction for Using the Relief Valve Test Stand
SAEP-1133 Form 3750-ENG, Pressure Relieving Device Test
Report
SAEP-1134 Relief Valve Technician Certification
SAEP-1135 On-Stream Inspection Administration
SAEP-1140 Qualification of Saudi Aramco NDT Personnel
SAEP-1142 Qualification of Non-Saudi Aramco NDT
Personnel
SAEP-1143 Radiographic Examination
SAEP-1144 Magnetic Particle Examination
SAEP-1145 Liquid Penetrant Examination
SAEP-1146 Manual Ultrasonic Thickness Testing

Saudi Aramco Inspection Procedures

00-SAIP-06 Pressure Test Requirements
00-SAIP-07 Positive Material Identification Requirements
00-SAIP-51 Electrical Inspection
00-SAIP-71 Plant Inspection Index
00-SAIP-72 Inspection Involvement in Management of Change
00-SAIP-73 Inspection Manning Determination Guidelines
00-SAIP-74 Corrosion under Insulation and Fireproofing
Inspection
00-SAIP-75 External Inspection
00-SAIP-76 Worksheet Control and Tracking
00-SAIP-77 Technical Alert Implementation and Tracking
00-SAIP-78 Inspection Records /Filing
00-SAIP-79 Assessment Recommendations Tracking System
01-SAIP-01 Small Nipple Inspection Program
01-SAIP-04 Injection Point Inspection Program

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

32-SAIP-11 Inspection of Air-Cooled Heat Exchangers

Plant Inspection Unit Procedures and Quality Manuals

Saudi Aramco Approved Inspection Job Descriptions

3.2 Industry Codes and Standards

American Petroleum Institute

API RP 580 Risk-Based Inspection

International Electrotechnical Commission

ISO/IEC 17020 General Criteria for the Operation of Various
Types of Bodies Performing Inspection

4 Definitions and Abbreviations

4.1 Definition of Important Terms

Corrective Action: An action taken to eliminate the causes of any existing

nonconformity or other undesirable situation in order to prevent recurrence.

Objective Evidence: Qualitative or quantitative information, records or

statements of fact pertaining to the quality of an item or service, or to the
existence and implementation of an inspection system or program, which is
based on observation, measurement, or test and which can be verified.

Observation: A statement of fact made during an assessment and substantiated

by objective evidence.

Plant Inspection Index (PII): A tool to periodically measure PIU performance

based on scoring a set of measures related to each inspection program or
function.

4.2 Abbreviations
GI General Instruction
ID Inspection Department
IEU Inspection Engineering Unit of the Inspection Department
NDT Nondestructive Testing
OID Operations Inspection Division
PIU Plant or Pipelines Inspection Unit
SAEP Saudi Aramco Engineering Procedure

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

SAES Saudi Aramco Engineering Standard

SAIP Saudi Aramco Inspection Procedure

5 Responsibilities

5.1 Inspection Engineering Unit (IEU)

5.1.1 IEU shall be responsible for coordinating the plant inspection unit
assessments. This coordination includes:

5.1.1.1 Scheduling the assessment as outlined in Paragraph 6.2.

5.1.1.2 Selection of leader for each assessment.

5.1.1.3 Selection of assessment team members for each assessment.

5.1.1.4 Notifying involved members of their specific assignments.

5.1.1.5 Conducting a pre-assessment meeting at least 10 weeks before

the field assessment per 6.3.1.

5.1.1.6 Conducting a post-assessment meeting with the PIU before

leaving the site.

5.1.1.7 Preparation of assessment materials/guides, such as the unit

data forms, questions for interviews, checklists, and format.

5.1.1.8 Presenting observations to plant management and issuance of

the final report as outlined in Paragraph 6.5.

5.1.2 IEU shall be responsible for determining the number of team members,
their discipline and their minimum qualification requirements per 6.3.2
of this SAEP.

5.1.3 IEU shall be responsible for providing the assessment package including
the previous assessment report to the appointed leader and team
members. At least two weeks prior to the start of the assessment, the
leader should brief the team members on all aspects of the assessment
(i.e., schedule, report format, transportation and lodging plans, special
access requirements, etc.).

5.1.4 Individuals chosen as assessors have the following responsibilities:

5.1.4.1 Evaluate the PIU system and conformance to established

company standards and procedures.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

5.1.4.2 Carry out assigned assessment tasks.

5.1.4.3 Comply with assessment requirements.

5.1.4.4 Respect all confidentiality requirements.

5.1.4.5 Collect and document objective evidence about the systems

conformance to existing company criteria.

5.1.4.6 Safeguard assessment documents, records, and reports.

5.2 Plant Inspection Unit (PIU) Responsibilities

5.2.1 The PIU supervisor shall be the leader's primary contact for scheduling
interviews with personnel in the unit.

5.2.2 Upon receiving a request from the assessment team leader, the PIU
supervisor shall provide information related to his unit by completing
survey data forms that will be provided as a part of the request. The PIU
will be allotted 6 weeks to collect and forward the appropriate
information to the assessment team leader.

5.2.3 The PIU will provide access to the assessment team to inspect its
facilities, interview its employees and assess its documents as requested
by the assessment team leader.

5.2.4 PIU supervisor shall explain paragraph 5.2.7 to the Unit personnel and
ensure their compliance.

5.2.5 The PIU shall provide logistical support to the assessment team as
required, such as office space, access to photocopier, and security
permits.

5.2.6 The PIU department will respond to assessment recommendations and

provide status reports as outlined in section 6.6 of this SAEP.

5.2.7 The PIU supervisor shall schedule and conduct the annual unit self-
assessment and inform ID of the schedule per section 6.2 of this SAEP.

5.2.8 The PIU employees' responsibilities are:

5.2.8.1 Cooperate fully with the assessment team.

5.2.8.2 Allow assessors to examine all documents, records, and

facilities.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

5.2.8.3 Respond to assessor's questions so that a true representation of

the units systems, procedures, methods and policies are
provided.

6 Instructions

6.1 Assessment Objectives

6.1.1 To verify that Saudi Aramco standards and procedures are being
properly implemented along with the applicable industry standards.

6.1.2 To assess the effectiveness and functional readiness of the unit's

inspection activities by examining its capabilities.

6.1.3 To review the implementation of recommendations made during

previous plant inspection unit assessments.

6.1.4 To capture and share best practices company-wide.

6.2 Scheduling of Plant Inspection Unit Assessments

6.2.1 Each autonomous plant inspection unit within the Company will be
scheduled for an assessment by the Inspection Department on a
frequency not to exceed five years. However, all inspection units are
required to conduct an interim internal self-assessment annually to assess
their strengths and weaknesses in all inspection programs listed in
Attachment A. The Inspection Engineering Unit of the Inspection
Department shall be informed of the internal assessments schedule and
scope by end of December every year for possible participation. The
performance of the inspection unit will be evaluated based on the results
from the internal self-assessment and unit performance as indicated by
the performance index designed for this purpose per 00-SAIP-71. If,
based on the performance, an assessment is judged by the Inspection
Department as needed before the normal five year schedule, the
Inspection Department will inform the Proponent of a partial or complete
assessment.

6.2.2 To ensure that the maximum assessment frequency is not exceeded for
any inspection unit, OID shall prepare a long range (5 year) assessment
schedule that shall be updated annually to coincide with preparation of
the Inspection Department's Operating Plan. The schedule will be posted
on the ID website.

6.2.3 During the fourth quarter of each year, OID will contact all inspection
units that are due for an assessment the next year and establish tentative

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

dates. A final schedule shall be based on firm commitments secured

through formal correspondence with the PIU's superintendent or general
supervisor. A pre-assessment meeting shall be scheduled with the PIU to
discuss details of the planned assessment.

6.3 Assessment Preparational Activities

6.3.1 Approximately ten weeks prior to the assessment the leader will visit the
PIU to explain the objective of the assessment to the PIU Personnel as
mentioned under 5.1.1.5. During this meeting, the PIU supervisor will
be requested to provide information about his unit by completing unit
survey data forms in electronic format within 6 weeks. This form can be
accessed from the ID website. This information will be utilized when
making assignments and planning the assessment activities. Within two
days of receiving the unit data, the data shall be posted on the shared
folder and all Team members are informed about it and requested to
review and analyze the data to plan their part of the assessment activities
accordingly.

6.3.2 An assessment team will be assembled based on individual expertise in

the areas to be assessed. The assessor should be a subject matter expert
and has training or certification in auditing quality systems. First time
assessors should accompany senior members and his input reviewed by
them. The Team leader should have an excellent writing skill and should
have previously participated in at least four reviews. At least 25%, but
no less than one member shall be requested from another operating
facility. If deemed necessary by the Team leader, a CSD specialist may
be requested to review some activities such as corrosion monitoring and
control programs.
Commentary Note:

The Team Leader will provide for familiarizing Non-IEU Team members
with assessment process and basic auditing skills as replacement for
training/certifcation requirements.

6.3.3 The Team members from other departments should be determined and
requested at the time of planning the reviews for the upcoming year.

6.3.4 Assessment assignments will be made based on each team members' area
of expertise. Assignments will be made for evaluating each of the
following inspection functions and programs against the associated
procedures and applicable standards listed in Attachment A.

6.3.5 A pre-assessment organizational meeting of all the team members should

be held approximately two weeks prior to the scheduled assessment. At

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

this meeting, an assessment package containing, specific assignments,

schedules, unit data which would have been already posted on the shared
folder, interview questions forms, will be issued to team members.
Assignments, schedules and other pertinent information will be
discussed and questions relative to the assessment will be answered.
Members from other departments should attend this meeting to be
familiarized with the assessment process.

6.4 PIU Field Assessment

6.4.1 Field assessment shall be between 3 to 5 days depending on the facility

size, performance and geographical location.

6.4.2 To begin the field assessment, the assessment team will have a kick-off
meeting with the PIU personnel. The PIU should prepare a presentation
that gives an idea about the facility size, process, manpower, areas of
concerns for the team to focus. The leader shall introduce the team
members and clearly state the objective of the assessment to the PIU
personnel. The schedule and plans will also be discussed with the PIU
supervisor who will coordinate the work of his personnel to make them
available for interviews.

6.4.3 The PIU shall arrange for a walkthrough of the facility or part of it, as
agreed with the leader prior to the assessment, to verify compliance with
the standards and procedures and to verify the effectiveness of the PIU
inspection programs.
Commentary Note:

This is not a punch listing exercise and is aimed at collecting objective

evidence of strengths, non-conformances or areas of improvement using
checklists for guidance for each program. These will be used to cross-
check the records and during interviews with Unit personnel and be cited
as examples when writing non-conformances or observations.

6.4.4 Team members shall conduct interviews, inspect testing and measuring
equipment, facilities, reference materials and programs in accordance
with their specific assignments. They shall be guided in the assessment
by the prepared interview questions and references in 6.3.4 but will not
be limited to them if additional investigation is deemed necessary for a
thorough evaluation. They shall document their findings in the format
shown in Attachment B.

6.4.5 At the end of the field assessment, the team shall brief the PIU
supervisor on the major observations before presenting them to the
proponent management and issuance of the final report.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

6.5 Assessment Reporting

6.5.1 Immediately after completing the field assessment but no more than two
days after the field assessment, team member shall enter his
observations, impact, category of the recommendation and the
recommendation in the shared folder. All reports shall be written
following prepared template which will include;

6.5.1.1 Observation

6.5.1.2 Observation Impact

6.5.1.3 Category of the Recommendation/Observation (see Attachment

D for guidelines)

6.5.1.4 Recommendation

6.5.1.5 Repeat or New Recommendation

6.5.2 All team member reports shall be prepared within 2 days following the
field assessment. These reports shall be given to the team leader who
will prepare the preliminary report within 4 working days of receipt of
the team member reports. This will be used to prepare the presentation
for the PIU management.

6.5.3 The final report will be presented and issued, within 10 working days
after completion of the field assessment.

6.5.4 The Team should conduct an after-action-review to discuss the

assessment preparations, field assessment, presentations and other phases
of the review to capture lesson learned and continuously improve the
process.

6.6 Implementation and Tracking Process

6.6.1 Upon receipt of the report, the PIU supervisor shall develop corrective
action to close each recommendation with an estimated to complete
(ETC) dates for all recommendations. This corrective action shall be
agreed by the assessor to facilitate closure of the recommendation. This
agreed corrective action for each recommendation shall be submitted to
IEU within a month from submittal of the final report.

6.6.2 The PIU shall track the implementation of all recommendations. When
the pending recommendations are not completed on the estimated date,
IEU will issue a letter of non-conformance or an electronic notification
per 00-SAIP-79 to the PIU Superintendent or General Supervisor. The

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

non-conformance letters will be issued progressively to higher level of

management at one month intervals until the pending major
recommendations are completed or resolved. If the original estimated
date of completion needs to be revised, the division head approval for the
first revision and the department head approval for the second revision is
required. Further revision for major recommendations shall be approved
by the admin area head.
Notes:

1) Revisions made after issuance of the first non-conformance letter shall

not be accepted.

2) The new ETC after the first and second revision shall not exceed a period
of six months from the original ETC.

3) Implementation progress will be monitored also through the PIU

performance Index.

6.6.3 If the PIU disagrees with or is unable to comply with a major or potential
major recommendation as defined in Attachment II , a clarification letter
shall be obtained from the PIU department's manager at the time of the
corrective action submittal mentioned under paragraph 6.6.1. This letter
should state the justification for non-compliance. A copy of this letter
shall be forwarded to the Manager, Inspection Department. If this letter
is not accepted by ID, PIU shall obtain an admin area head clarification
letter.

6.6.4 The PIU shall submit implementation status reports, at three months
intervals, for all major or potential major recommendations identified in
the final report, to the Manager, Inspection Department. These reports
shall be continued until all recommendations are implemented or
otherwise resolved.

6.6.5 When the status reports are not received by the Manager, Inspection
Department at the above stated intervals, IEU will issue a letter of non-
conformance. The non-conformance letters will be issued progressively
to higher level of management starting with the superintendent or general
supervisor at one month intervals until the status reports are issued or
recommendations resolved.
Commentary Note:

00-SAIP-79 shall be used for detilas on tracking system including

electronic flagging and reporting of Status reports and ETC.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

6.6.6 IEU will maintain a summary of the unit's implementation progress from
the quarterly reports submitted by each unit. Progress on implementation
will be factored in the periodic unit's Plant Inspection Index (PII).

6.6.7 Verification of recommendations implementation shall be performed as

part of subsequent OID assessments and the internal self-assessment.
Each report shall indicate if the recommendation is repeated from the
previous assessment.

Revision Summary
31 May, 2004 Major revision.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment A – Core Assessment Areas

Item Assessment Area Reference Assessor

Job Description, 00-SAIP-71,
1 Technical Administration 00-SAIP-73
2 Worksheets 00-SAIP-72
Management of
3 Recommendations 00-SAIP-77, 00-SAIP-79

4 Positive Material Identification 00-SAIP-07

SAEP-1135, 01-SAIP-01, 00-SAIP-
5 On-Stream Inspection 74, 00-SAIP-75, 01-SAIP-04.
6 Plant Record Books and Files SAEP-122, 00-SAIP-78
Equipment Inspection
7 Schedules SAEP-20, GI-02.600, SAEP-309
SAEP-318, 319, 1131, 1132,
8 Relief Valve Program 1133, and 1134.
SAEP-1140, 1141,1142, 1143,
9 NDT Operations 1144, 1145 & 1146
SAEP-1135 and Plant Corrosion
10 Corrosion/CP Monitoring Control Manual, GI.0428.001
Plant and Equipment SAEP-325, SAEP-317
11 Inspection and 32-SAIP-11
12 Welding Inspection SAEP-321, 322 and 323
13 Electrical Inspection 00-SAIP-51
14 Civil Inspection SAEP-309
15 Coatings Inspection SAEP-316
AJTS, GI-1809.001
16 Training Program and Job Description
Involvement in
17 Management of Change 00-SAIP-72

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment B – Observations and Recommendations Reporting Form

Observations and Recommendations Reporting Form
Plant Inspection Unit Name :
Assessment Date :
Assessor Name & Badge Number:
Program/System:
Category
Report Observation
Impact of the Observation (SAEP-308 Recommendation Repeat/ New
Item # (SAEP 308 6.4.4 & 6.5.1)
Attach D)

Attachment C – Status of Major Recommendations

Status of Major Recommendations
(Plant Inspection Unit Name)

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

(Date )

ETC
Revised ETC
Report Recommendation Corrective Action to be taken (To be
(see 6.6.2 of SAEP Status
Item # (SAEP 308 6.4.4 & 6.5.1) (See 6.6.1 of SAEP-308 for details) completed first
308)
month)

In Progress
1
Completed
Date: …../…../

In Progress
2
Completed
Date: …../…../

In Progress
3
Completed
Date: …../…../

In Progress
4
Completed
Date: …../…../

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment D – Recommendation Classification Criteria

Immediate Recommendations: Any observations deemed too critical to wait until the
issuance of the final report. These items are communicated to plant Inspection Unit Supervisor
and copied to his management by individual memos so that they can be implemented without
delay. This memo will also be attached to the final report. This includes:
• Imminent safety risk

Major Recommendations: Any recommendation that falls under any of these categories or
combination of them:
• Violations to Corporate standards or procedures (Overdue equipment without Deviation
request, RV not included in the tracking system, improper installation of PZV or
associated isolation valves…etc.)
• Failure of an inspection program (e.g., unavailability of manpower to make program
functional)
• Deficiencies making the inspection program ineffective (e.g., inadequately trained
inspectors)
• Production loss (> $100M).
• Major safety risk, e.g., fire, explosions, or personal injuries. (as per RBI guidelines
API RP 580)
• Loss of assets (>$100M).
• Increased equipment life cycle cost (>$100M).
• Increased operating costs as a result of fuel/feedstock interruption, catalyst damage,
maintenance rework, etc. (> 100M/yr)

Potential Major Recommendations: Any recommendation that are considered to have a long
term effect on plant integrity that, if left unattended, could possibly become a major impact
item with respect to reliability and safety.

Good Practice Recommendations: Any recommendation that falls under any of these
categories or combination of them:
• Observations and recommendations that include the areas of Best Practices, Plant
Equipment Optimization and Cost Effectiveness. These items are considered to have
long range impact on integrity however they have a more heavy effect on economical
plant operations, efficiency and best use of resources.
• Observations and Recommendations that are judged by the assessor as a practice that
will increase the effectiveness of the PIU or the integrity of the equipment and is being
followed by good performance units.

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment E – Flowchart

Compile 5-Year Assessment Schedule & Post

to ID website & update every change in
schedule dates
(OID/IEU Supt)

ID Website

Review 5-Year Assessment Schedule posted to

ID website every last quarter of the year
(OID/IEU Supervisor & PIU Supervisors)

Due date
for Annual Revise Schedule &
PII Results
Self-Assessment submit to OID/IEU Supt
(PII Team)
( PIU Supervisor) (OID/IEU Supervisor &
NO PIU Supervisor)

END Due dates for Assessment

& Interim Assessments still OK? NO
(OID/IEU Supervisor & PIU
Supervisor)
YES NO

YES

Perform Self Assessment &

Issue Report to OID/IEU Select OID/EIU Assessment Team Leader
Supervisor (OID/IEU Supervisor)
(PIU Supervisor)

Select OID/EIU & Subject Matter

Compile Livelink Folder,
Experts as Assessment Team
Report Results Acceptible? assemble documentation
Assessors
( OID/IEU Supervisor) (OID/IEU Assessment Team
(OID/IEU Assessment Team
Leader)
Leader)

NO

YES
Advise everyone Of
Livelink Location with
Update per 00-SAIP-79 2 YES Documentation?
END (OID/IEU Assessment
(OID/EIU Supervisor) Team Leader)

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment E – Flowchart (continued)

Kick-off meeting between OID/IEU

Assessment Team Leader & PIU Supervisor
10 weeks prior to actual start date
(OID/IEU Assessment Team Leader & PIU
Supervisor)

OID/IEU Orientation meeting between OID/ Update Livelink Folder with Pre-Assessment
IEU Assessment Team Leader & his team 9 Data at least 8-weeks prior to actual start
weeks prior to actual start date date
(OID/IEU Assessment Team Leader (PIU Supervisor)

NO

Advise team & everyone assess subject YES

matter data & to formulate assessment plan Data Completed &
(OID/IEU Assessment Team Leader & advised OID/IEU Assessment
Assessors) Team Leader?
( PIU Supervisor) NO

Pre-Assessment Meeting One-Week prior to YES

assessment start date
(OID/IEU Assessment Team Leader &
Assessors)

Data Complete &

received within 2-days?
( OID/IEU Assess Team
Mobilize, & overview presentations by OID/ Leader)
IEU Assessment Team Leader & PIU
Supervisor
(OID/IEU Assessment Team Leader & PIU
Supervisor)

Perform assessment, questions, interviews,

review programs, records, equipment,
facilities, etc.
(OID/IEU Assessment Team Leader &
Facility visit by OID/IEU Team Members, PIU
Assessors)
Supervisor & selected staff
(OID/IEU Assessment Team Leader & PIU
Supervisor)

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Document Responsibility: Inspection Department SAEP-308
Issue Date: 31 May, 2004
Next Planned Update: 1 June, 2009 Plant Inspection Unit Assessments

Attachment E – Flowchart (continued)

Compile Report within 2-

days
(OID/IEU Assessment
Team Members)

NO

All Report Results

Completed?
( OID/IEU Assessment Team
Leader)

YES

Prepare Final Report

Prepare Presentation
within 4-days
(OID/IEU Assessment
(OID/IEU Assessment
Team Ledare)
Team Leader)

Issue Final Report & Give

Presentation within 9 working
days after completion of Field
Assessment
(OID/IEU Assessment Team
Leader)

Update per 00-SAIP-79

(OID/IEU Supervisor)

After Action Review

(OID/IEU Assessment END
Team Leader & Team)

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