Hemendra Rahate

204, Prasubha Co-op Hsg. Soc., Behind Suman Nagar, V. N. Purav Marg, Chembur, Mumbai-400 071.
+91 98205 98441
hemendra.rahate@gmail.com

Heading Administration, Facilities, Infrastructure, Security, Travel & Transport functions for India.
Strong leadership, Infrastructure & Administrative experience with firm understanding of budgetary controls.
Highly skilled in negotiations and prioritization of tasks.
Proactive involvement in reducing carbon emissions.

Key Skills and Experience

Core Competencies

 Responsible for coordinating of delivery of uninterrupted services to internal end customer.

 Handling budgeting, procurement, distribution and consumption of resources.
 Execution of space management/churn related projects within timeframes.
 Spearheading in major commissioning projects related to hard services. Ability to construct and
negotiate contract terms and conditions.
 Coordinate for imported material thru internal STPI team.
 Managing the Critical Equipments and Non Critical Equipments.
 Managing vendors for meeting various facility requirements of organization.
 Checking & approving all the bills of various vendors and ensuring smooth payments for the same.
 Supervising the housekeeping activities in the organization; ensuring availability of stationery and
other essential as well as miscellaneous items.
 Monitoring the performance of multi-skilled work force and conceptualizing need-based training
programs to enhance their efficiency & productivity.

General

 Cross functional experience in the areas of Infrastructure, Facilities Management, Vendor

Development, Project Management, Operations & Maintenance, Team Management.
 Extensive experience in infrastructure expansions, general administrative activities, Security &
Transport management, Personnel management, Corporate policy implementation and Facilities
management across assignments.
 Always interested in facing new challenges and taking a fresh attitude towards problem solving.
 Real understanding of good customer service with the aim to provide this at all times.
 Genuine interest in taking a proactive and flexible approach, in order to achieve goals for the good of
the organization.
 Excellent organizational & administrative skills for formulation of Management Information System.
 Expertise in executing electromechanical activities in the organization with new initiatives for
restructuring of energy conservation.
 Ability to support and sustain a positive work environment that fosters team performance with strong
communication and relationship management skills.

Facilities Management

 Using numeracy skills to effectively handle budgets.

 Dealing with day-to-day facilities operations ensuring effective communications at all levels.
 Planning of facilities maintenance and repairs.
 Resolving any disputes and responding to challenging situations promptly and amicably.
Employment History

Bharat Serums and Vaccines Ltd. Feb 2022 – Till date

Head – Facilities & Administration, India

 Liaison and maintain PR with the local Government Authorities.

 Preparation of financial budget for the site as per requirement. Monitor and control the same for the
respective financial year.
 Managing infrastructure development entailing daily administration, co-ordination with the clients
and maintenance of premises as well as other facilities for enhancement.
 Managing Travel and Hotel stays for all employees travelling across Globe.
 Managing Monitoring adherence to quality standards & norms for operations and efficient rendering
of facilities in all aspects i.e., technical, housekeeping, security and Helpdesk management for
utmost satisfaction of clients.
 Ensuring compliance with statutory acts as well as rules & regulations for maintaining the
infrastructure Management.
 Maintaining the facilities required for routine operations such as: Electrical installations
(Transformers, DG sets, Electrical panels, Capacitors Banks, lifts etc.).
 Monitoring of M.D. and P.F. for optimum billing.
 Monitoring infrastructure maintenance and up-liftmen by regular audit program.
 Maintaining the indoor air quality in the office premises as per norms with respect to temperature,
relative humidity and CO2 ppm.
 Monitoring of complete AHUs, ventilation units serving for call centres, IT Blocks, Server Rooms
i.e., through BMS.
 Monitoring water consumption and taking corrective action to avoid misuse/wastage and to conserve
water.
 Auditing various systems in the utility services for optimisation and benchmarking for energy
consumption and further energy conservation.
 Recruitment of team members for training, building an effective team and ensuring development of
team for service excellence in all the aspects of facility management.
 Identifying training needs across levels though mapping of skills required for particular position and
analysis of existing level of competencies.
 Conceptualizing & developing training and development initiatives for improved productivity,
building capability and quality enhancement.
 Appraisals of subordinates for increments and promotions.

Sanofi India Ltd. July 2016 – Feb 2022

Senior Manager – Facilities & Administration, India

 Preparation of financial budget for the site as per requirement. Monitor and control the same for the
respective financial year.
 Developing and implementing key procurement strategies/ purchase schedules from vendors and
ensuring alignment with organizational objectives.
 Liaison and maintain PR with the local Government Authorities.
 Managing Monitoring adherence to quality standards & norms for operations and efficient rendering
of facilities in all aspects i.e., technical, housekeeping, security and Helpdesk management for
utmost satisfaction of clients.
 Development and performance evaluation of vendors for critical activities.
 Ensuring compliance with statutory acts as well as rules & regulations for maintaining the
infrastructure Management.
 Maintaining the facilities required for routine operations such as: Electrical installations
(Transformers, DG sets, Electrical panels, Capacitors Banks, lifts etc.).
  Monitoring of M.D. and P.F. for optimum billing.
 Preparation and implementation of PPM schedules of all the systems for healthy and uninterrupted
service.
 Keeping the track of AMC/ARC and timely renewal of the same for consistent services from the
concern vendors.
 Monitoring infrastructure maintenance and up-liftmen by regular audit program.
 Tracking Operation and maintenance of Chillers, Fire pumps, Diesel Fire Engine and firefighting
network to maintain the system in healthy condition of various makes and related equipment’s for
safe and efficient performance.
 Maintaining the indoor air quality in the office premises as per norms with respect to temperature,
relative humidity and CO2 ppm.
 Monitoring of complete AHUs, ventilation units serving for call centres, IT Blocks, Server Rooms
i.e., through BMS.
 Maintaining the CCTV, FAS, PA systems for healthy operations through BMS.
 Maintaining the water pumping systems, Hydro pneumatic pumping systems.
 Monitoring the potable water standards as per IS -10500.
 Water treatment in HVAC systems for maintaining the systems in healthy and energy efficient state.
 Monitoring water consumption and taking corrective action to avoid misuse/wastage and to conserve
water.
 Auditing various systems in the utility services for optimisation and benchmarking for energy
consumption and further energy conservation.
 Designing and development of energy saving programmes for cost reduction and reduction in carbon
footprints.
 Appraisals of subordinates for increments and promotions.

Serco Global Services Feb 2013 – June 2016

Asst. General Manager – Administration & Facilities (West & South, India)

 Managing infrastructure development entailing daily administration, co-ordination with the clients
and maintenance of premises as well as other facilities for enhancement.
 Monitoring adherence to quality standards & norms for operations and efficient rendering of
facilities in all aspects i.e., technical, housekeeping, security and Helpdesk management for utmost
satisfaction of clients.
 Development and performance evaluation of vendors for critical activities.
 Ensuring compliance with statutory acts as well as rules & regulations for maintaining the
infrastructure Management.
 Maintaining the facilities required for routine operations such as: Electrical installations
(Transformers, DG sets, Electrical panels, Capacitors Banks, lifts etc.).
 Monitoring of MD and P.F. for optimum billing.
 Preparation and implementation of PPM schedules of all the systems for healthy and uninterrupted
service.
 Keeping the track of AMC/ARC and timely renewal of the same for consistent services from the
concern vendors.
 Monitoring infrastructure maintenance and upliftment by regular audit program.
 Tracking Operation and maintenance of Chillers, Fire pumps, Diesel Fire Engine and firefighting
network to maintain the system in healthy condition of various makes and related equipment’s for
safe and efficient performance.
 Auditing various systems in the utility services for optimisation and benchmarking for energy
consumption and further energy conservation.
 Designing and development of energy saving programmes for cost reduction and reduction in carbon
footprints.
  Recruitment of team members for training, building an effective team and ensuring development of
team for service excellence in all the aspects of facility management.
 Appraisals of subordinates for increments and promotions.

Sutherland Global Services Pvt. Ltd. Aug 2010 – Jan 2013

Senior Manager – Administration & Facilities

 Overseeing Integrated Facility Operations.

 Execution of Service Level Agreements for services like Soft, Hard, Safety & Budgets.
 Manage Capital & operational budget for the company.
 Ensuring timely & quality delivery of service from vendor at the right price.
 Position reports to Vice President and accountable for managing a team of 60 members.
 Successfully managing key portfolios like Procurement, Projects, Administration & Engineering.
 Spearheading modification work, project activities, new site administration, technical evaluation,
load management and due diligence reporting of prospective sites.
 Prepare, Maintain and Reconcile all Capex Expenses sheet.
 Review the designs provided by the consultants & recommend changes wherever required.
 Identify and implement systems to streamline and gain efficiencies in work processes.
 Arranging for Critical Equipments viz. UPS, PAC, DG Sets, Isolation Transformers, Building
Management Systems and Safety Systems catering to Main Equipment Rooms & Secondary
Equipment Rooms.
 To manage departmental budget.
 Technical & Commercial negotiations with the Vendors.
 Maintain proper tracker for procurement of Direct Brought out Items & Invoice certification.
 Checking & finalization of bills of contractors after verification of quantities, proper supporting
documents & as-built drawings.
 Preparation of load management reports.
 Co-ordination with Real Estate landlords for utilization of associated space requirements.
 Electrical Inspections & Statutory Documentations.
 Ensure proper transiting of the completed jobs with proper documentation & legal authorization etc.

Hutchison 3 Global Services Pvt. Ltd. Mar 2007 – Jul 2010

Assistant Manager - Facilities & Properties

 Prepare, Maintain and Reconcile all Capex Expenses sheet.

 Manage Capital & operational budget for the company.
 Ensuring timely & quality delivery of service from vendor at the right price.
 Overseeing Critical Engineering related development, maintenance and issues at site.
 Recruiting, budgeting and training In-house Staff and Vendors.
 Coordination of drawings with the consultants with regards to HVAC, Electrical, Sprinkler System,
Security Systems (CCTV's, Access card control, Fire Alarm System), EPABX, BMS & Interiors.
 Prepare project Execution Schedules
 Review the designs provided by the consultants & recommend changes wherever required.
 Planning, preparing programs, reviewing the progress according the schedules.
 Daily monitoring of work progress at site through Bar charts using the services of PMCs, Junior
associates at my disposal.
 Identify and implement systems to streamline and gain efficiencies in work processes.
  Arranging for Critical Equipments viz. UPS, PAC, DG Sets, Isolation Transformers, Building
Management Systems and Safety Systems catering to Main Equipment Rooms & Secondary
Equipment Rooms.
 Managing maintenance of the Non Critical Equipment such as Comfort Cooling HVAC, Electrical
Fittings, Access Control, CCTV, etc.
 Coordinating with Government agencies for Power Enhancement, Tariff Plan Changes, Metering.
 Prequalification of vendors, Vendor Negotiations, Vendor Selection after Vendor Performance
review.
 Negotiate for the Best rate contracts, Prepare Comparative statements, Prepare documentations for
PO, Maintain Purchase tracker & Bill calculation Sheets. To manage departmental budget.
 Technical & Commercial negotiations with the Vendors.
 Manage and leverage vendors for cost-effective services.
 Prepare Purchase Order, Proper Justification for POs & getting proper Purchase Approvals & to
maintain Procurement Master Control Chart.
 Maintain documentation for imported items.
 Maintain proper tracker for procurement of Direct Brought out Items & Invoice certification.
 Checking & finalization of bills of contractors after verification of quantities, proper supporting
documents & as-built drawings.
 Project Taking Over Activities, Preparation of Snags.
 Co-ordination with Real Estate landlords for utilization of associated space requirements.
 Electrical Inspections & Statutory Documentations.
 Ensure proper transiting of the completed jobs with proper documentation & legal authorization etc.
 Manage Annual Maintenance Contracts for all equipments.
 Prepare and maintain Facility details

Voltas Ltd. Jan 2003 – Feb 2007

Project Engineer

 Daily monitoring of work progress at site through Bar charts with regards to HVAC (Chiller Piping,
Ducting &Duct Insulation) using the services of Junior engineers & supervisors at my disposal.
 Handling the contractors tactfully & in the process successfully meeting the deadlines set for completion
of the job.
 Checking & and finalization of bills of contractors with proper supporting documents & as-built
drawings.
 Commissioning of Chillers & in the process checking the Air Handling Units for proper cfm &
temperatures as per design specifications.
 Handing over of the completed jobs with proper documentation & legal authorization etc.
 Preparation of bills & Taking care of payments from clients.
 Has a thorough knowledge of Operation & Maintenance of Chillers, Pumps, Air Handling Units and
Cooling Towers.

Anukool Sales & Services (Dealer of Carrier Aircon Ltd.) Jul 2001 – Dec 2002
Site Engineer

 Coordination on the Design of the HVAC for Multinationals, Banks, Offices, Residences with
Consultant and Vendors.
 Preparation of Tenders for Multinationals & Banks.
 Technical Discussions on the Heat load calculations with regard to HVAC of the Multinationals, Banks,
Offices, and Residences. Finalization of Tonnage requirement with the Consultants.
 Reviewing the designs provided by consultants, calling for quotations & technical negotiations with
contractors, suppliers etc.
 Commissioning of Package Units & in the process checking the Units for proper temperatures as per
design specifications.
 Preparation of measurement sheets.
 Handing over of the completed jobs with proper documentation to consultants & clients.

Education and Training

 Post-graduation Diploma in Business Administration (Welingkars).

 Diploma in Mechanical Engineering from Mumbai University.
 Recognized IRCA Approved EMS Lead Auditor Training Program through DNV (DET NORSKE
VERITAS)
 Recognized Project Management Program through Intervention (India) Pvt. Ltd., Bangalore.
 Recognized Negotiation Skills Program through Accord Consultants (P) Ltd., Bangalore.
 Recognized Air Compressor Program through Kirloskar Pneumatic Co. Ltd. Hadapsar, Pune.
 Recognized HVAC Program through Carrier Aircon Limited Kalina, Mumbai.
 Undergone Occupational Health and Safety courses along with Advance fire fighting and first aid.
 Excellent Computer Skills which include proficiency in Microsoft Office applications.

References

 References are available on request.