YORK REGION STANDARD CONDO CORP. #1001 Key Details Date of AGM: Wednesday, March 3, 2021 Meeting Time: 7:00 pm Registration Begins: 6:45 pm Zoom Registration Link: ww.bit.ly/yrscc1001agm2021 w Zoom Webinar Room #: 917 8851 5908 Join Zoom by Telephone*: (647) 374-4685 Election Buddy Voting Site: www.electionbuddy.com/ballot Election Buddy Access Code: See last page of package or Election Buddy email (*not recommended; use same meeting info above for zoom ID, password)
Electronic Voting: Electronic voting will be facilitated through the web service “Election Buddy”. Please note, electronic ballots may only be submitted once per Unit. If we have multiple emails on file for your Unit, only the primary contact has been sent an electronic ballot. Please contact Management if you cannot access your electronic ballot. For those Owners who’ve provided email addresses to us, you will receive an email from Election Buddy with instructions on submitting your electronic ballot. You can do this anytime between now or when the election occurs at the live Zoom meeting. If you cannot attend live on Zoom on the 3rd of March, you are asked to vote in advance. For Owners who receive printed copies of this package, you will find instructions on how to submit your electronic vote on the final page of this meeting package. Use the web link and the unique, suite-specific code to send your vote in today. Any issues regarding ballots that have not been received or questions generally can be sent to Management. Paper Proxies For Owners who have trouble submitting their ballots electronically, they may submit a paper proxy by providing it to the Management by 4:00 on March 2, 2021. Technical Issues Any technical assistance you may require before the meeting can be emailed to your property manager directly. During the Zoom Webinar, please use the chat function to communicate any technical issues with the meeting host, Andrew Canali. He can also respond to questions sent in advance by emailing acanali@gpmmanagement.com. AGENDA FOR THE VIRTUAL ANNUAL GENERAL MEETING OF YORK REGION STANDARD CONDO CORP. # 1001 1. Call to Order – 7:00 pm (Registration begins at 6:45 pm) 2. Introductions of Panelists (Board, Management, Auditor, etc.) 3. Overview by Virtual Host on How Meeting Will Operate 4. Proof of Service 5. Appointment of Poll Manager 6. Approval of Previous Minutes from the AGM held on March 25, 2019 7. Auditor’s Report to Owners on the Fiscal Year-Ending August 31, 2020 8. Appointment of the Auditor for Fiscal Year-Ending August 31, 2021 9. Vote on Bylaw #8 allowing virtual meetings and electronic voting 10. Election of Three (3) Directors to the Board 11. Other Business* 12. Close of Meeting
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021 Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 IMPORTANT NOTES ON AGENDA ITEMS Auditor’s Report to Owners*
Due to scheduling issues, the Auditor’s attendance at this year’s AGM on
Zoom will not be possible. The auditors from YalePGC will be providing a report in advance of the meeting and this report will include any questions Owners submit their questions by November 15.
To submit a question to the Auditor, send an email to
“manager@royaltoncondo.ca” and write “Question for the Auditor” as the subject line.
You may also select the option for a follow-up from the Auditor in the electronic proxy form via GetQuorum by way of a phone call if your question is not addressed in the final report from the Auditor distributed at the meeting.
Election of Directors**
As there were no candidates that advised that they wished to stand for election at the meeting, the Owners may appoint a Director if a single candidate wishes to stand for election during the meeting on the 17th. However, if more than 1 candidate comes forward at the meeting, we will hold a separate virtual meeting with electronic voting used for the sole purpose of the election of a Director.
Other Business***
Items raised under “Other Business” must be related to the condominium corporation generally. Suite-specific matters should be directed to the condominium manager before or after the meeting.
Thank you for your cooperation and understanding. Questions for Other Business may also be provided to the condominium manager in advance of the meeting via email at the email address noted above.
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 ENCLOSURES The following items have been included in the materials for the meeting:
1. Agenda for Virtual Annual General Meeting (AGM) of Tuesday, November 17, 2020 2. Notice of Meeting of Owners (in the prescribed form) 3. Minutes from the last AGM held on November 19, 2019 4. Audited Financial Statement & Report for the Fiscal Year-Ending December 31, 2019 5. Candidate Disclosure Forms (none) 6. Instructions on How to Join the Zoom Meeting 7. Instruction on How to Vote & Achieve Quorum (must be done by 4:00 pm on Nov. 17) 8. Bylaw #11 - Electronic Communications (Electronic Voting & Virtual Meetings) 9. Certificate of Insurance (expires June 30, 2021)
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 HOW TO JOIN THE MEETING ON ZOOM Dear Owners of MTCC #1322:
We would like all Owners’ participation in the virtual Annual General Meeting this year. While no one could have anticipated a novel coronavirus halting the world economy and causing immediate change to our collective way of life, we must do what we can to keep calm and carry on.
For many of our Owners, Zoom has become a familiar way of life for working and engaging with others since March. It isn’t an ideal solution or replacement for human interaction, but this software has become the most used platform for meetings and group chats for good reason.
In order to familiarize yourself with this application, we suggest using a PC or Mac or, alternatively, an iPad. (iPhones, Android phones and other devices may be capable of running Zoom but the size of the screen makes these smaller devices frustrating to use in practice.)
Once you have downloaded the application by visiting www.zoom.us on your particular device and obtaining the software from the company directly (or the App Store of your particular device) you will be ready to launch the meeting by using (clicking or tapping) the provided link.
For those who are new to Zoom (or Zoom specifically) and require assistance, please reach out to Management during business hours by no later than Monday, June 16 at 4:00 pm. The AGM will begin at 7:00 pm and registration will open up 15 minutes beforehand. To join the Zoom Room enter this link: http://bit.ly/1322zoomAGM2020 You can also select the link above or manually enter Room #821 8265 5316 (Password: 1322) on Zoom.
Alternatively, if Owners do not have access to a computer, you can dial into the meeting using the telephone (although the experience wouldn’t be as immersive on a device with no screen). To dial in, please call (647) 374-4685 or (647) 558-0588 and use the Zoom ID # and password above.
Technical issues should be worked out in advance of the meeting. Assistance is available from Management if you reach out by phone or via email. Thanks very much for your cooperation and understanding and we look forward to seeing you on Zoom!
Sincerely,
Andrew Canali Condominium Manager HOW TO VOTE & ACHIEVE QUORUM
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 Dear Owners of MTCC #1322:
Given the reality we find ourselves with the COVID-19 pandemic, MTCC #1322 will be carrying out this year’s Annual General Meeting exclusively on Zoom with all voting taking place in advance through GetQuorum’s proxy voting service.
Owners receiving this package will have been provided a button in the email from GetQuorum to facilitate your electronic proxy voting. This button looks like this and must be clicked from the original email from GetQuorum:
(not actually an operating button; for illustration purposes only)
We require all Owners to please complete this proxy in advance of the meeting in order to achieve quorum and vote on the business of the meeting.
Please contact property management if you are unable to submit your electronic proxy vote.
If you wish to be counted towards the quorum for the meeting only, select the appropriate option. You will be provided the ability to vote on the approval of the previous AGM minutes, re-appointment of the auditor and adoption of Bylaw #11 - Electronic Communications. A vote on the election of a Director will not be possible in the electronic proxy form because no candidates came forward to stand for election in advance.
All voting must be completed by no later than 4:00 pm on Tuesday, November 17, 2020.
Should you have any questions, please let me know.
Sincerely,
Andrew Canali Condominium Manager
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 BYLAW #11 - ELECTRONIC COMMUNICATION (ELECTRONIC VOTING & VIRTUAL MEETINGS)
Dear Unit Owners:
Re: By-law No. 11 – Electronic Communications
Metropolitan Toronto Condominium Corporation No. 1322 (the “Corporation”)
Enclosed with this letter, please find a copy of the Corporation’s proposed Electronic Communications By-law No. 11 concerning electronic communications, (the “By-law”) for your consideration. This bylaw will replace Bylaw #10 that was enacted at last year’s AGM.
We require your assistance to vote in favour of (or opposed to) the By-law. The By-law will be voted on at the Corporation’s Annual General Meeting (AGM) of owners to be held on the 17th day of November 2020, as set out in these materials.
Your vote is essential since this type of By-law can only be passed if confirmed by a majority of the owners present or represented electronically by submitting your vote via GetQuorum. The board hopes you will recognize the importance of voting in favour of the By-law to help streamline, expedite and improve the Corporation’s electronic communications and protect against the potential spread of COVID-19.
Specifically, the By-law will:
· allow the board to conduct board meetings and vote on board business electronically; · allow the Corporation to communicate electronically with owners and mortgagees, including delivering notices and facilitating record requests electronically · allow owners and mortgagees to attend and vote at meetings of owners electronically.
The Condominium Act requires that owners who wish to receive notices electronically advise Management accordingly. If you are receiving this via email you are set up properly in our database. If you did not receive this electronically, please contact the property manager.
The upcoming AGM will be held online via Zoom. We are asking all Owners to please vote in advance of the meeting - by 4:00 pm on Tuesday, November 17, 2020 - regardless of if you plan to attend live on Zoom or not. The way that you vote is by opening the unique web link provided to you in the email that included this meeting package from Get Quorum.
Andrew Canali Condominium Manager
GPM Property Management
Agents for MTCC #1322 - The Royalton
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING HELD TUESDAY, NOVEMBER 19, 2019
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 THE TEXT AND RESOLUTION FOR BYLAW #11 ELECTRONIC COMMUNICATIONS
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 CERTIFICATE OF INSURANCE FOR MTCC #1322 VALID THROUGH JUNE 30, 2021
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 NOTICE OF MEETING (IN THE PRESCRIBED FORM)
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 AUDITED FINANCIAL STATEMENT & AUDITOR’S REPORT FOR THE FISCAL YEAR-ENDING DECEMBER 31, 2019
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001 AN INSTRUMENT OF PROXY
Annual General Meeting of YRSCC #1001 Zoom Registration Link: www.bit.ly/yrscc1001agm2021
Wednesday, March 3, 2021 - 7:00 pm Zoom Meeting ID #Room #91788515908 Password: 1001
